Receiving Coordinator

University of Utah; Salt Lake City (UT); On-site; USD 60,000 - 80,000; Full time

Job summary

Join the University of Utah as a Receiving Coordinator! The role involves managing incoming freight, ensuring accurate handling of materials for various departments, and maintaining a secure warehouse environment. Ideal candidates have experience in shipping and receiving, with strong organizational and communication skills.

Qualifications

• Four years shipping and receiving/stockroom experience required.
• Supervisory experience preferred.
• A valid Utah Driver's license may be required.

Responsibilities

• Coordinate unloading of incoming deliveries.
• Log received goods into university systems.
• Maintain clean and safe work areas.

Skills

Organizational skills

Communication

Problem-solving

Education

High School Diploma or equivalent

Experience in shipping and receiving

Job description

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Job Summary

The University of Utah is seeking a dependable and organized Receiving Coordinator to support campus logistics operations. This position is responsible for managing incoming freight, logging and verifying deliveries, and maintaining an orderly and secure (temporary) warehouse environment. The role supports the broader mission of the university by ensuring timely and accurate handling of materials used across academic, administrative, and research departments.

Job Summary

The University of Utah is seeking a dependable and organized Receiving Coordinator to support campus logistics operations. This position is responsible for managing incoming freight, logging and verifying deliveries, and maintaining an orderly and secure (temporary) warehouse environment. The role supports the broader mission of the university by ensuring timely and accurate handling of materials used across academic, administrative, and research departments.

This position will assist and fill in for other roles and must be willing to cross-train and learn various skills and responsibilities. This position plays a key part in ensuring the accuracy, efficiency, and safety of supply chain operations on campus.

Responsibilities

Freight Receiving:

• Coordinate and oversee the unloading of incoming deliveries to university facilities.
• Inspect shipments for damage or discrepancies; communicate issues to Procurement and vendors.
• Verify delivery contents against purchase orders and receiving documentation.
• Schedule and communicate with carriers and university departments regarding inbound shipments.
  
  

Inventory Logging & Data Entry:

• Accurately log received goods into university systems to properly track packages, freight, or equipment.
• Maintain detailed records of shipments, delivery receipts, and associated paperwork.
• Track items that require special handling or security protocols (e.g., lab equipment, radioactive, or hazardous materials).
  
  

Warehouse Operations & Storage:

• Organize and store palleted or non-palleted materials in designated areas, maintaining a safe and efficient warehouse layout.
• Implement best practices for inventory control, labeling, and space utilization.
• Monitor warehouse inventory dates, space, and assist in periodic audits of held materials and cycle times.
  
  

Compliance and Safety:

• Follow all University of Utah safety procedures and OSHA regulations.
• Maintain clean, hazard-free work areas and participate in safety training sessions.
• Report maintenance or safety issues in a timely manner.
  
  

Support Services:

• Provide support for campus departments requiring special receiving services, such as large equipment or time-sensitive materials.
• Assist in coordinating with Facilities, Purchasing, and Departments where applicable.
  
  

Minimum Qualifications

Four years shipping and receiving/stockroom experience, or equivalency (2 years related work experience may be substituted for 1 year of education), with preferably at least two years supervisory experience; the ability to routinely move or manipulate heavy objects; a knowledge of standard warehousing procedures; demonstrated human relations skills; and a commitment to provide excellent customer service required. A valid Utah Driver's license with proof of insurability may be required for positions that require delivery responsibilities.

Preferences

Special Instructions

Requisition Number: PRN42137B

Full Time or Part Time? Full Time

Work Schedule Summary: M-F 8-4pm

Department: 00429 - University Print & Mail Srvs.

Location: Campus

Pay Rate Range: $21.30 - $25.78/h DOE

Close Date: 9/9/2025

Open Until Filled

To apply, visit https://utah.peopleadmin.com/postings/183720

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Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

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