Receiving Coordinator

Viking Masek; Oostburg (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Profit sharing

Onsite fitness center

Event space access

Employee rewards & discounts

Job summary

Viking Masek Packaging Technologies seeks a Receiving Coordinator to manage incoming shipments, verify contents, label and store materials, and maintain precise receiving records to ensure production flows smoothly.

The role collaborates with Procurement, Production, and Warehouse teams, requiring forklift certification, WMS experience, and strong organizational skills to improve efficiency and accuracy.

Qualifications

• High school diploma or GED; associate/bachelor in logistics a plus
• Experience in warehouse operations, shipping/receiving, or inventory management
• Forklift certification required
• Familiarity with WMS and inventory tracking software
• Knowledge of safety and compliance regulations for shipping/receiving
• Ability to lift and move heavy packages as required
• Professional communication, appearance, and work ethic

Responsibilities

• Receive and verify shipments including UPS, freight, and large machinery
• Enter receiving information into ERP accurately and on time
• Coordinate material flow and staging for efficient operations
• Maintain organized receiving area per standards
• Collaborate with Procurement, Production, Planning, Warehouse, vendors
• Identify recurring issues and participate in continuous improvement
• Support production by ensuring timely material availability
• Maintain accuracy and compliance in shipment, invoice, and inventory records

Skills

Receiving ops

ERP data entry

WMS familiarity

Communication

Education

High school diploma

Logistics degree

Tools

Forklift cert

Microsoft Office

Inventory software

Job description

Viking Masek Packaging Technologies provides innovative packaging automation for food, beverage, health, medical, and consumer goods manufacturers globally. We offer advanced solutions like vertical form fill seal (VFFS), premade pouch, stick pack machines, flow wrapping equipment, case packers, and cartoners. At Viking Masek we focus on innovation and integration, delivering complete packaging automation solutions to optimize production lines worldwide.

When you join us, you'll find:

• Purpose-driven work that makes a real difference in communities around the globe.
• Career growth and development opportunities designed to help you achieve your potential.
• A supportive, inclusive culture where collaboration and creativity thrive.

Be part of something bigger. At Viking Masek, your contributions will ripple far beyond the workplace - creating lasting change.

Job Description:

The Receiving Coordinator is responsible for managing and organizing incoming shipments, verifying their contents, ensuring materials are properly labeled and stored, and maintaining accurate receiving records. This role helps keep materials moving efficiently through the warehouse and into production while supporting productivity, accuracy, and continuous improvement.

What You’ll Do:

• Receive & Verify: Receive incoming shipments, including UPS, freight, and large machinery, while verifying quantities, contents, condition, and documentation for accuracy.
• Process & Document: Enter receiving information into the ERP system accurately and within established timelines. Maintain complete traceability and documentation for all received goods.
• Coordinate Material Flow : Organize, label, stage, and coordinate the placement or delivery of received materials to ensure efficient warehouse operations and production flow.
• Maintain Warehouse Organization: Keep the receiving area organized and ensure materials are properly identified and staged according to Warehouse Manager standards.
• Communicate & Collaborate: Work closely with Procurement, Production, Planning, Warehouse, vendors, and suppliers to resolve receiving discrepancies and keep materials moving efficiently.
• Identify & Improve: Help identify recurring receiving, vendor, or material-handling issues and participate in continuous improvement initiatives to improve efficiency, accuracy, and workflow.
• Support Production: Help prevent delays by ensuring materials are received, processed, and made available to the appropriate departments in a timely manner.
• Maintain Accuracy & Compliance: Follow company safety procedures and shipping and receiving requirements while maintaining a high level of accuracy in shipment, invoice, and inventory records.

Qualifications:

• High school diploma or GED (associate or bachelor's degree in logistics, supply chain management, or a related field is a plus)
• Proven experience in warehouse operations, shipping/receiving, or inventory management
• Required to obtain forklift certification through the company.
• Familiarity with warehouse management systems (WMS) and inventory tracking software
• Knowledge of safety and compliance regulations related to shipping and receiving
• Ability to lift and move heavy packages (as required by the job)
• Consistently demonstrate professionalism in communication, appearance, and work ethic.

Desired Skills:

• High degree of accuracy for verifying shipments, invoices, and inventory records.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Ability to coordinate with vendors, suppliers, and internal teams for smooth operations.
• Proficiency in data entry, Microsoft Office (Excel, Word), and warehouse software.
• Work effectively with warehouse staff and may train or supervise other employees.
• Basic math skills for inventory counting and verifying orders.
• Ability to stand for long periods, lift packages, and work in a warehouse environment.

Why work at Viking Masek:

At Viking Masek we believe our people are our greatest asset. We strive to create a workplace where employees feel valued, supported, and excited to grow their careers.

What we offer:

• Competitive pay and performance-based incentives
• Health, dental, and vision insurance options
• Paid time off, holidays, and flexible scheduling
• Profit sharing
• Opportunities for professional growth and development
• A collaborative, inclusive, and supportive work environment
• Onsite fitness center
• Event Space free for employee’s personal use
• Employee rewards & discounts
• The chance to make a meaningful impact in a growing company

Our Culture:

We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. We value integrity, teamwork, and innovation. We encourage open communication, diverse perspectives, and celebrate both individual and team successes.

Core Values:

Simple in Motion

• SERVICE : Serving our customers, colleagues, and community
• MOTIVATION : Motivated by our story to build your story
• PARTNERSHIP : Listening with curiosity and empathy to build strong relationships
• LEADERSHIP : Confidently transforming your goals into realities
• EXCELLENCE : Committed to delivering our best

*Viking Masek does not sponsor applicants for U.S work authorization. *

We are an Equal Employment Opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

If you have a disability and require reasonable accommodations to apply or during the interview process, including for in-person interviews, please contact our Talent Acquisition team at [e-mail]. Viking Masek is dedicated to offering reasonable accommodation during our recruitment process for qualified individuals.