Receiving Coordinator

Potter Global Technologies; Hazelwood (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

100Hires, Inc. is seeking a Receiving Coordinator for our manufacturing facility in Missouri. The role focuses on accurate receipt, inspection, documentation, and storage of materials to support continuous production.

You will verify shipments, manage ERP records, coordinate with multiple teams, and uphold quality and safety standards while driving efficiency on the dock.

Qualifications

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective verbal and written communication skills.
• Proficiency with warehouse systems, inventory management, Teams, Outlook, and Excel.
• Ability to work effectively in a fast-paced manufacturing environment.
• Knowledge of receiving, inventory control, kanban, shipping, and warehouse operations.
• Understanding of quality standards, safety requirements, and regulatory compliance.

Responsibilities

• Receiving and inspection of shipments; verify against POs and packing slips; document shortages, damages, or discrepancies.
• Maintain inventory records; update ERP or other systems; assist cycle counts and reconciliation.
• Process receiving documentation (invoices, packing slips, bills of lading) and report shipment activity for audits.
• Coordinate with Purchasing, Production, Logistics, QA, and Warehouse; schedule inbound/outbound transport; serve as contact for inquiries.
• Ensure quality and safety compliance; follow hazardous material handling procedures as required; support audits with accurate records.
• Manage daily dock operations; assign doors; track carriers; support continuous improvement in safety, efficiency, and inventory accuracy.

Skills

Attention to detail

Organizational skills

Communication skills

Warehouse systems proficiency

Teams

Outlook

Excel

Tools

ERP system

Warehouse management system

Job description

Receiving Coordinator – Duties and Responsibilities (Manufacturing)The Receiving Coordinator plays a vital role within a manufacturing environment by ensuring accurate receipt, inspection, documentation, and storage of raw materials, components, and finished goods. This position supports uninterrupted production operations, maintains inventory integrity, and ensures compliance with quality, safety, and regulatory requirements.Core Responsibilities1. Receiving and Inspection of ShipmentsVisually inspect incoming deliveries from suppliers, vendors, and transportation carriers.Verify shipments against purchase orders, packing slips, manifests, and other supporting documentation to ensure accuracy.Identify, document, and report any shortages, damages, discrepancies, or non-conforming materials.Coordinate the resolution of receiving issues with suppliers, carriers, Purchasing, and Quality teams as needed.2. Inventory Management and Material ControlEnsure received materials are properly labeled, organized, and stored in designated inventory locations.Maintain accurate inventory records by updating ERP, or other inventory management systems.Monitor inventory transactions to ensure traceability and inventory accuracy.Assist in cycle counts, audits, and inventory reconciliation activities when required.3. Documentation and ReportingAccurately process and maintain receiving documentation, including invoices, packing slips, manifests, bills of lading, and other shipment records.Record and report shipment activity to support accounting, auditing, compliance, and operational requirements.Manage documentation related to damaged goods, return-to-vendor (RTV) shipments, and shipment discrepancies.Maintain organized records in accordance with company policies and audit requirements.4. Coordination and CommunicationCollaborate with Purchasing, Production, Logistics, Quality Assurance, and Warehouse teams to ensure timely material availability and issue resolution.Coordinate daily inbound and outbound transportation schedules to support operational needs.Communicate with carriers and suppliers regarding delivery status, scheduling, and shipment requirements.Serve as a central point of contact for receiving-related inquiries and escalation of issues.5. Quality, Safety, and ComplianceVerify that received materials meet established quality standards, specifications, and company requirements.Ensure compliance with all company safety policies and procedures while performing receiving activities.Follow applicable hazardous material handling and storage procedures when required.Support internal and external audits by providing accurate receiving records and documentation.6. Operational SupportManage daily receiving dock operations to facilitate efficient material flow throughout the facility.Maintain and update receiving schedules to align with production and warehouse requirements.Assign dock doors and coordinate unloading activities to ensure timely processing of incoming shipments.Maintain records of approved and potential transportation carriers for operational and audit purposes.Support continuous improvement initiatives focused on safety, efficiency, inventory accuracy, and process performance.Ensure all kanban is being followed.Key Skills and QualificationsStrong attention to detail and commitment to accuracy.Excellent organizational and time management skills with the ability to prioritize multiple tasks and deadlines.Effective verbal and written communication skills.Proficiency with warehouse systems, inventory management, Teams, Outlook, and Excel.Strong problem-solving and decision-making abilities.Ability to work effectively in a fast-paced manufacturing environment.Knowledge of receiving, inventory control, kanban, shipping, and warehouse operations.Understanding of quality standards, safety requirements, and regulatory compliance.Position ImpactThe Receiving Coordinator directly contributes to operational efficiency by ensuring materials are received accurately, inventory records remain reliable, and production schedules are supported without interruption. The role's attention to detail and coordination across multiple departments helps drive cost control, product quality, customer satisfaction, and overall manufacturing performance.