Receiving Clerk- Hotel Magdalena

Bunkhouse; Austin (TX); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Room nights discount

Paid time off

Headspace wellness

Retail discounts

Job summary

Hotel Magdalena in Austin, TX seeks an enthusiastic Receiving Clerk to join our operations team. You will receive, inspect, and organize deliveries, verify quantities against PO/invoices, and maintain accurate records.

The role requires good communication, ability to lift up to 50 pounds, and reliability to support inventory and vendor relations.

Qualifications

• Education: High school diploma or GED or equivalent.
• Experience: 1–2 years in warehousing, inventory, or hospitality.
• Technical: Proficiency in Excel/Word; familiarity with inventory software.
• Physical: Lift up to 50 pounds; stand/walk for long periods.

Responsibilities

• Receive and inspect all deliveries; verify quantities against POs and invoices.
• Scan and organize invoices; maintain accurate receiving records.
• Identify missing or damaged items and resolve with vendors.
• Maintain clean, organized receiving/storage areas.
• Communicate shortages or issues to department leaders.

Skills

Communication

Organizational skills

Attention to detail

Microsoft Excel

Microsoft Word

Inventory software

Property management software

Physical endurance

Education

High school diploma or GED

Job description

Organization- Hotel Magdalena

Hotel Magdalena is seeking an enthusiastic Receiving Clerk to join our team. In this role, you will be collaborating closely with the Hotel Magdalena operations team. You will be part of a team that is passionate about celebrating creativity and delivering exceptional guest experiences. The person having this position must have good communication skills, the ability to resolve conflict, and a thorough understanding of Bunkhouse policies. Furthermore, a Receiving Clerk must develop and maintain the company’s culture, values, and reputation in the public eye, and with all staff, guests, vendors, and partners.

Who We Are:

In the mid-1950s and 1960s, the Terrace Motor Hotel sat on the same location as the Hotel Magdalena and the Hotel Saint Cecilia. This 14-acre stretch off South Congress spanning five city blocks, including the Terrace Motor Hotel, eventually came to be owned by legendary musician Willie Nelson. In the 70s, he started Austin Opry House, a famous 1,700 seat music venue, and also built apartments for musicians and traveling road crew. We aim to honor our heritage and provide the same effervescent home to all who pass through.

We’re Proud to Offer Exceptional Benefits, which Include:

• Medical, Dental, Vision, 401K with company match
• Free room nights, Discounted and Friends & Family Room Rates
• Generous Paid Time Off
• Work-life benefits including wellbeing initiatives such as a complimentary Headspace
• Discounts at various retailers –Apple, AT&T, Verizon, Headspace and many more!

Key Responsibilities:

• Ability to prioritize multiple deliveries and tasks in a fast-paced environment.
• Ability to safely operate receiving equipment such as pallet jacks, carts, and hand trucks as applicable.
• Ability to lift, carry, push, and pull products regularly; specific weight requirements should align with the hotel's established physical-demand standards.
• Ability to stand, walk, bend, reach, and work in loading, storage, refrigerated, and freezer areas for extended periods.
• Availability to work early mornings, weekdays, weekends, and holidays as business needs require.
• Commitment to maintaining clean, organized, secure receiving and storage areas.
• Professional, dependable, and able to work independently while maintaining strong relationships with hotel departments and vendors
• Receive and inspect all incoming deliveries, verifying quantities and products against purchase orders and invoices.
• Scan, organize, and maintain invoices and receiving documentation to ensure accurate and timely recordkeeping.
• Identify missing, incorrect, damaged, or substituted products and follow up directly with vendors to resolve discrepancies.
• Communicate product shortages, delivery issues, and discrepancies to appropriate department leaders.
• Receive, log, and properly handle packages delivered to the hotel.

Based upon fluctuating demands of the operation and to exceed customer expectations, it may be necessary to perform a multitude of different functions not specifically related to this position. This person may be expected to perform other tasks and duties as needed or as directed. Furthermore, employee responsibilities and job descriptions are subject to review and revision.

Qualifications:

• Education: High school diploma or GED equivalent.
• Experience: 1 to 2 years of experience in warehousing, inventory, purchasing, or a similar hospitality background and knowledge of food safety and product storage standards.
• Physical Demands: Ability to stand for long periods, walk ramps/stairs, and lift up to 50 pounds unassisted.
• Technical Skills: Proficiency in Microsoft Excel and Word, basic computer literacy, familiarity with property management or inventory tracking software, clear communication abilities, strong organizational skills, and attention to detail.

Experience Preferred:

• Preferred candidate has completed Texas Food Handlers

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.