Receiving and Distribution Coordinator

Ethos Veterinary Health; Red Bank (NJ); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401(k)

Employee Assistance Program (EAP)

Uniform Allowance

Paid Time Off: Sick, Vacation, Bereav.

VTNE and/or License Reimbursement

Disability & Life Insurance

Employee Pet Discount

Job summary

Red Bank Veterinary Hospital is seeking a Receiving and Distribution Coordinator to manage the receipt, inspection, organization, and distribution of all hospital shipments. The role supports inventory control, data entry, and special projects while ensuring accuracy and timely delivery to departments.

The position emphasizes stock management, vendor communications, and adherence to safety standards in a fast-paced veterinary environment.

Qualifications

• High school diploma or equivalent required.
• Previous experience in receiving, warehouse operations, logistics, inventory control, purchasing support, shipping, or distribution preferred.
• Experience in a veterinary, healthcare, or medical environment is preferred.

Responsibilities

• Receive all incoming deliveries from vendors and carriers.
• Verify shipments against purchase orders and packing slips for accuracy.
• Prioritize and inspect shipments for damages, discrepancies, and expiry dates.
• Coordinate stock requests and communicate with departments and coordinators.
• Document discrepancies and report issues to Purchasing & Inventory Manager.
• Maintain department stock lists and assist with inventories and cycle counts.
• Cross-train in purchasing/inventory functions to support the team.

Skills

Fluent English

Organizational skills

Communication

Time management

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Inventory management software

Purchasing systems

Job description

Receiving and Distribution Coordinator

$19 – $22/hr. | Red Bank Veterinary Hospital | Red Bank, NJ

If you’re looking to be a part of a cutting-edge environment, Red Bank Veterinary Hospital offers the opportunity to work in a new, 100,000+ sq. ft. state-of-the‑art hospital designed for advanced specialty and emergency care. With MRI, CT, PET scanning, 12 surgical suites, a dedicated ER, and expanded training spaces, RBVH combines innovative medicine with compassionate care for pets, clients, and team members alike.

Compensation:

• $19 – $22/hr based on experience

Full‑Time Benefits Include:

• Medical, Dental, and Vision
• 401(k)
• Employee Assistance Program (EAP)
• Uniform Allowance
• Paid Time Off: Sick Days, Vacation Days, Bereavement Leave
• VTNE and/or License Reimbursement
• Disability & Life Insurance
• Employee Pet Discount

Schedule:

• Full Time
• Monday – Friday
• 9am-5pm

Job Description:

The Receiving & Distribution Coordinator is responsible for the efficient receipt, inspection, organization, documentation, and distribution of all incoming shipments throughout the hospital. This position ensures that pharmaceuticals, medical supplies, laboratory materials, equipment, office supplies, and client service items are received accurately, stored properly, and delivered promptly to the appropriate departments.

In addition to receiving and distribution responsibilities, this position supports Purchasing & Inventory operations by assisting with inventory control, inventory reporting, physical inventories, departmental stock management, data entry, and special projects. The coordinator serves as a resource in maintaining inventory accuracy, operational efficiency, and exceptional internal customer service while supporting the hospital's financial and patient care objectives.

Responsibilities:

• Receive all incoming deliveries from vendors, freight carriers, UPS, FedEx, USPS, courier services, and other delivery companies.
• Sort and verify shipments against purchase orders, invoices, and packing slips for accuracy.
• Prioritize emergency, refrigerated, frozen, hazardous, and time‑sensitive deliveries and inspect all incoming shipments for damages, shortages, incorrect products, expiration dates, and shipping discrepancies.
• Share communication of departments stock requests, delivery and fulfillment with each requestor and Clinical Coordinators.
• Document receiving discrepancies and immediately report damaged, missing, or incorrect items to the Purchasing & Inventory Manager.
• Coordinate vendor returns, replacements, and credits when necessary.
• Develop and maintain the department stock lists that are required for each department.
• Assist with special tasks as assigned by the Purchasing & Inventory Manager.
• Support quarterly physical inventories, cycle counts and inventory reconciliations when necessary.
• Report inventory discrepancies, recurring receiving issues.
• Cross Train in all job functions of the Purchasing & Inventory Department to gain knowledge and the ability to assist when necessary.
• Perform additional duties as assigned by the Purchasing & Inventory Manager.

Safety Organization & Compliance

• Maintain a clean, safe, and organized receiving and storage environment.
• Properly store pharmaceuticals, refrigerated products, hazardous materials, and medical supplies according to manufacturer recommendations and hospital policy.
• Operate carts, pallet jacks, hand trucks, and other material handling equipment safely.
• Follow OSHA regulations, hospital safety standards, and infection control policies.
• Ensure compliance with all organizational purchasing, inventory, and receiving procedures.

Qualifications

• High school diploma or equivalent required.
• Previous experience in receiving, warehouse operations, logistics, inventory control, purchasing support, shipping, or distribution preferred.
• Experience in a veterinary, healthcare, or medical environment is preferred.
• Working knowledge of Microsoft Office and inventory management software.
• Ability to learn practice management software and purchasing systems.
• Basic mathematical skills and attention to detail.
• Excellent organizational, communication, and time management skills.
• Ability to prioritize multiple responsibilities in a fast‑paced environment.
• Strong problem‑solving skills and the ability to work independently while contributing as part of a team.
• Fluent English skills (speaking & reading) are required for the role; fluency in multiple languages a plus!

About RBVH

Red Bank Veterinary Hospital (RBVH) now located in Red Bank, NJ, proudly opened its new, state‑of‑the‑art facility in May 2024—an expansive, 100,000+ square foot space nearly twice the size of our original Tinton Falls location. This milestone marks the continuation of over 40 years of dedicated service to our community.

Nearby Communities

• Tinton Falls, NJ
• Middletown, NJ
• Holmdel, NJ
• Colts Neck, NJ
• Freehold, NJ
• Marlboro, NJ
• Howell, NJ
• Eatontown, NJ
• Long Branch, NJ
• Asbury Park, NJ
• Staten Island, NY
• Brooklyn, NY
• Bayonne, NJ
• Jersey City, NJ

Equal Opportunity Employer

Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, merit, and business need.