Receiving Administrative Assistant

Chadwell Supply; Zionsville (IN); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401K

Paid Time Off

Paid Holidays

Employee Discount

Career Growth

Top Company USA

Job summary

Chadwell Supply is hiring a Receiving Admin in Indiana. The role supports the flow between the branch, corporate offices, vendors, and logistics, handling receiving paperwork and coordinating with management to maintain smooth operations.

You will need basic computer literacy, a high school diploma or GED, and strong skills in Word, Excel, and Outlook, plus good problem-solving and multitasking abilities. Experience with Great Plains or SalesPad is a plus.

Qualifications

• High School Diploma or GED required.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong problem-solving and multi-tasking abilities.

Responsibilities

• Facilitate the flow between Branch, Corporate, vendors, freight, receiving clerks, and management.
• Handle daily receiving paperwork and documentation.
• Create and process reports for management.
• Assist in computer functions for processes in company systems such as Great Plains and SalesPad.
• Maintain filing for receiving documents and packing lists.
• Answer calls from customers, vendors, and staff.
• Schedule vendor and container shipments and process special orders.

Skills

Basic computer literacy

Microsoft Word

Excel

Outlook

Problem-solving

Multi-tasking

Customer-friendly

Education

High School Diploma or GED

AS/BA in related field

Tools

Great Plains

SalesPad

Job description

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

We are proud to have been named 2026 National Apartment Association Supplier Company of The Year!

Benefits that drive themselves

• Pay: $18.50/hour Based On Experience andPerformance Based Bonuses!
• Full Time, Monday-Friday, 8:30am - 4:30pm(NO Weekends).
• We offer medical, dental, vision, life insurance, disability, 401K, 104 hours paid time off accrual, paid holidays off, and more!
• Employee Discount Program!
• Long-Term Career Opportunities!Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 30Branches across the Country.
• Recognized as a Top Company USA 5 years running!

Overview

The Receiving Admin facilitates the flow between the Branch, Corporate Offices, vendors, freight companies, receiving clerks, DC Manager, and other members of management.

What you will need

• Basic computer literacy and experience are required for this position.
• Must have a High School Diploma, GED or specified education such as an AS, BA, etc.
• Be extremely proficient with Microsoft Word, Excel, and Outlook.
• Have excellent problem-solving skills and be able to multi-task.

How you will make an Impact

• Be friendly and courteous towards customers and vendors at all times.
• Be a vigilant, sincere and responsible person.
• Be able to work in coordination with his or her supervisor and colleagues.
• Be prepared and flexible to perform associated and related job functions that are not specifically identified in this job description.
• Be capable of learning new computer software systems and adapt to an ever-changing work environment.
• Be able to demonstrate ability to communicate effectively and courteously via telephone.
• Basic literacy skills are required for this position.
• Be able to sit for extended periods of time.
• File important daily documents including those related to sales orders, receiving, purchase orders, packing lists, hazardous shipping papers and safety meetings.
• Answer phone calls from sales personnel, customers, branch personnel and corporate employees.
• Assist in the computer functions for processes in company operating systems such as Great Plains and SalesPad.
• File and maintain files for receiving documents.
• Create and process miscellaneous reports for management.
• Assist in the receiving process and print local purchase orders.
• Create sales orders and backorders from completed receiving.
• Assist with the telecommunications for incoming phone calls.
• Process and assist with inbound and outbound fax transmittals.
• Process all completed paperwork.
• Scan and attach receiving paperwork with respective PO's.
• Contact vendors on missing packing lists and discrepancies.
• Schedule vendor and container shipments.
• Process Special Orders once received.
• Document all receiving clerks, daily lines received.
• Quality control check all receivers against packing list before receiving.