Receivable and Compliance Review

University of Wisconsin-Eau Claire; Eau Claire (WI); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

PTO

Holidays

Retirement benefits

Job summary

Eau Claire County is seeking an Accounts Receivable/Compliance Review Fiscal Associate to support DHS financial operations, billing, collections, and regulatory compliance. The role involves GAAP adherence, processing invoices, and coordinating with multiple systems to ensure accurate records.

The position requires an associate degree in accounting and 3 years of accounting experience, with proficiency in Excel. The county offers comprehensive benefits and retirement plans.

Qualifications

• GAAP, county policies, and applicable state and federal regulations compliance.
• Prepares invoices, statements, payments, deposits, journal entries, and reconciliations.
• Coordinates billing for third-party payers and resolves discrepancies.
• Conducts collections and researches reimbursement opportunities to maximize revenue.
• Maintains accurate financial records and supports audits and regulatory reviews.
• Generates monthly, YTD, and ad hoc financial reports for leadership.
• Keeps up-to-date with DHS, DCF, Medicaid regulations to ensure compliance.
• Uses Avatar, Linq, eWiSACWIS, CARES, QuickBooks, ForwardHealth, HSRS, PandaDocs.
• Manages DOR accounts, payments, refunds, and tax intercepts.
• Responds to billing, contracts, and account inquiries from staff and providers.
• Assists with provider contracts, licensure, insurance documentation, and logs.
• Supports CCS rate analysis and rate setting.
• Cross-trains for backup support.

Responsibilities

• Oversees AR activities and ensures timely invoicing and payments.
• Monitors deposits, reconciliations, and journal entries for DHS programs.
• Coordinates third-party billing and ensures correct payment allocations.
• Drives collections and identifies opportunities for retroactive funding.
• Maintains fiscal records and supports internal and external audits.
• Produces regular financial and regulatory reports for leadership.
• Tracks regulatory changes to remain compliant with DHS/DCF/Medicaid.
• Utilizes financial systems to ensure accurate data and workflows.
• Responds to inquiries from staff, providers, and clients about contracts and accounts.
• Supports contract administration and tracking of provider logs.
• Contributes to rate analysis for CCS programs.
• Cross-trains to provide backup coverage for team members.

Skills

3 years accounting experience

2 years Excel

Education

Associate degree in accounting or related field

Job description

Position Summary

The Accounts Receivable/Compliance Review Fiscal Associate is responsible for performing accounts receivable, billing, collection, and fiscal support functions for the Department of Human Services (DHS). This position ensures the accurate preparation, processing, reconciliation, and maintenance of financial records and offers contract support in compliance with Generally Accepted Accounting Principles (GAAP), county policies, and applicable state and federal regulations. The position supports departmental financial operations through billing coordination, payment processing, collections activities, financial reporting, regulatory compliance, and maintenance of fiscal records and contracts.

Qualifications

• Performs accounts receivable and general accounting functions in accordance with Generally Accepted Accounting Principles (GAAP), county policies, and applicable state and federal regulations. Reviews, classifies, records, and reconciles financial transactions to ensure accuracy and compliance.
• Prepares, processes, and monitors invoices, statements, payments, deposits, journal entries, and reconciliations for Department of Human Services (DHS) programs and services. Coordinates billing for third-party payers, accurately allocates payments, and resolves discrepancies related to billing and account balances.
• Conducts collection activities for outstanding accounts and researches potential reimbursement opportunities, including retroactive Medical Assistance eligibility and other third-party funding sources, to maximize revenue recovery for the county.
• Maintains accurate financial records and reporting systems, ensuring compliance with legally mandated record retention requirements and internal fiscal controls. Assists with departmental audits by preparing documentation and collaborating with independent and state auditors.
• Prepares monthly, year-to-date, and ad hoc financial, statistical, and operational reports to support departmental leadership in fiscal analysis, budgeting, compliance monitoring, and operational decision-making.
• Monitors and implements changes to Department of Health Services (DHS), Department of Children and Families (DCF), Medicaid, and other program regulations to ensure continued compliance with state and federal requirements.
• Utilizes financial and case management software systems, including Avatar, Linq, eWiSACWIS, CARES, QuickBooks, ForwardHealth, Human Services Reporting Systems, and PandaDocs, to maintain accurate financial data, reporting, and operational workflows. Collaborates with Information Systems staff to improve processes and ensure regulatory compliance.
• Manages Department of Revenue (DOR) account activities, including tracking payments, refunds, and tax intercept transactions, and performs reconciliations to ensure accuracy and compliance with state requirements.
• Responds to inquiries regarding billing, payments, contracts, and account activity by providing timely and accurate information to staff, providers, agencies, and clients.
• Assists with provider contract administration, maintaining provider licensure and insurance documentation, monitoring payment thresholds for contracted services, and updating tracking logs and electronic records.
• Assists with Comprehensive Community Services (CCS) rate analysis and rate-setting activities.
• Cross-train to provide backup support for other staff and performs related duties as assigned.

Required Qualifications

• Associate degree in accounting or related field.
• Three (3) years of experience in general accounting/bookkeeping, or other financial experience relating to balancing, reconciling, and reporting financial data.
• Two (2) years of experience using Microsoft Excel software.
• Appointment will be conditional upon successful completion of credit, caregiver, and criminal background checks.

Preferred Qualifications

• Experience performing governmental accounting and grant reporting duties, preferably in a human services area.

Eau Claire County is not only a great place to work, but has many exciting benefits!

Paid Time Off (PTO):

Accrual is based on years of service with the County, starting at 6.4 hours accruing each pay period (20.8 days per year), with the maximum accrual rate of 35.75 days per year. All new hires at Eau Claire County receive 40 hours of front-loaded PTO upon hire, which they may begin using immediately.

*Manager PTO accrual available upon request*

Holidays:

Eleven paid holidays: New Year's Day, Martin Luther King, Jr. Day, a Spring Holiday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Day after Thanksgiving, Christmas Eve Day, Christmas Day and New Year's Eve Day.

Retirement:

The County provides a retirement account in Wisconsin Retirement System (WRS). Employees pay one-half of the actuarially required contributions.

For further benefit information please click on the link: Employee Benefits

Eau Claire County provides leave under the Family Medical Leave Act: Family and Medical Leave Act | U.S. Department of Labor

AN IMPORTANT NOTE:

This information gives only a brief summary of the plans in effect for regular, full-time Non-Represented employees of Eau Claire County and may not be all-inclusive. Eau Claire County's policies and County Code govern if there are differences between this information and the policies.