Rebate Processing - CC - Processing Specialist I

Franklin Energy; United States; On-site; USD 29,000 - 34,000; Full time

Job summary

Franklin Energy is seeking a detail-oriented professional to support contract and rebate administration and deliver outstanding customer service to customers and partners across residential, small-business, multi-family, commercial, and trade allies. You will review and process rebate applications, verify eligibility, and communicate status updates through multiple channels.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to balance priorities

Qualifications

• High school diploma, GED, or equivalent required; associate degree preferred.
• 1–3 years of customer service or administrative experience preferred.
• Experience supporting customers via phone, email, chat, or other channels preferred.

Responsibilities

• Review, validate, and process rebate and program applications, supporting documentation, customer records, and related transactions in accordance with program requirements, established procedures, and quality standards.
• Determine applicant eligibility, identify discrepancies or missing information, and coordinate resolution with customers, partners, and internal teams.
• Provide customer support and program guidance to all sectors including but not limited to residential, small-business, multi-family and commercial, and trade ally participants through phone, email, chat, text, written correspondence, and other communication channels.
• Explain program requirements, application processes, documentation needs, and application or rebate status updates to participants and stakeholders.
• Utilize company, client, and partner systems to process applications, maintain records, research issues, and document customer interactions.
• Support multiple programs, clients, and business sectors while adapting to changing priorities, operational demands, and seasonal fluctuations.
• Maintain confidentiality and exercise of sound judgment when handling customer information and non-public personal information.
• Participate in cross-training and maintain working knowledge of assigned programs, systems, and processes to support operational flexibility and business continuity.
• Collaborate with team members and business partners to achieve service, quality, productivity, accuracy, customer experience, and KPI objectives; communicate performance trends, issues, status updates, and process improvement opportunities to leadership.
• Perform additional operational duties as assigned to meet business needs. Work schedules and shifts may vary based on program demands, cross-functional support requirements, and seasonal fluctuations.

Skills

Customer service

Communication

Interpersonal skills

Organizational skills

Time management

Attention to detail

Microsoft Office

Education

High school diploma/GED or equivalent

Associate degree in business/communications/administration or related field (preferred)

Tools

Microsoft Office

Job description

Franklin Energy is redefining the clean energy future as the only integrated provider of comprehensive solutions, combining unmatched expertise in strategic consulting, program delivery, product solutions, and design/build services. Powered by our advanced AI-driven technology platforms, we deliver seamless, tech-driven support across the entire energy service ecosystem to accelerate impactful change and ensure an unmatched customer experience. Since 1994, Franklin Energy has been a trusted partner in protecting communities and our planet, paving the way for a sustainable future for all. Learn more at www.franklinenergy.com and join us in leading the clean energy revolution.

Position Summary

This position is responsible for supporting contract and rebate administration as well as provide outstanding customer service to our valued customers and partners. We are looking for highly motivated candidates with a strong work ethic, attention to detail, and excellent communications skills.

Essential Duties And Responsibilities

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Review, validate, and process rebate and program applications, supporting documentation, customer records, and related transactions in accordance with program requirements, established procedures, and quality standards.
• Determine applicant eligibility, identify discrepancies or missing information, and coordinate resolution with customers, partners, and internal teams.
• Provide customer support and program guidance to all sectors including but not limited to residential, small-business, multi-family and commercial, and trade ally participants through phone, email, chat, text, written correspondence, and other communication channels.
• Explain program requirements, application processes, documentation needs, and application or rebate status updates to participants and stakeholders.
• Utilize company, client, and partner systems to process applications, maintain records, research issues, and document customer interactions.
• Support multiple programs, clients, and business sectors while adapting to changing priorities, operational demands, and seasonal fluctuations.
• Maintain confidentiality and exercise of sound judgment when handling customer information and non-public personal information.
• Participate in cross-training and maintain working knowledge of assigned programs, systems, and processes to support operational flexibility and business continuity.
• Collaborate with team members and business partners to achieve service, quality, productivity, accuracy, customer experience, and KPI objectives; communicate performance trends, issues, status updates, and process improvement opportunities to leadership.
• Perform additional operational duties as assigned to meet business needs. Work schedules and shifts may vary based on program demands, cross-functional support requirements, and seasonal fluctuations.

Position Requirements

Education and Experience

• High school diploma, GED, or equivalent required. Associate degree in business, communications, administration, or a related field preferred.
• 1-3 years of experience in customer service, administrative support, office operations, transaction processing, program administration, or related field preferred.
• Experience supporting customers or business partners through phone, email, chat, text, or other communication channels preferred.

Required Skills, Knowledge And Abilities

• Strong customer service, communication, interpersonal, organizational, and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and attention to detail.
• Ability to identify, research, and resolve routine customer, application, and processing issues.
• Proficiency in Microsoft Office applications and the ability to learn and effectively utilize applicable business systems and databases.
• Ability to communicate professionally and effectively with customers, trade allies, clients, and team members across multiple communication channels.
• Ability to learn and apply program requirements, policies, and operational procedures.
• Ability to work independently and collaboratively in a team-oriented environment.
• Committed to diversity, equity, inclusion, and respectful workplace practices.

Licenses & Certifications

• Valid driver’s license

Travel Requirements

• Willingness to travel up to 5%

Compensation & Benefits:

Franklin Energy reasonably expects the starting salary for this position to fall between $21.00 and $25.00/Per-Hour. The final offer will be determined based on relevant experience, skills, qualifications, internal equity, geographic location, and business needs. Franklin Energy offers a comprehensive benefits package, including medical, dental, and vision coverage; retirement benefits; paid time off; paid holidays; and other company-sponsored benefits and programs.

Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

The above information describes the general duties and requirements necessary to perform the principle functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position.

An Equal Opportunity Employer

Safety -Sensitive Role Addendum

Because many roles at Franklin Energy involve regulatory compliance, safety responsibilities, or professional licensing requirements, it is critical that interview responses reflect the candidate’s direct knowledge and experience. Misrepresentation of technical or safety qualifications may result in immediate removal from consideration.

Notice Regarding Automated Tools

We may use automated or AI-assisted tools as part of our candidate evaluation process to assess job-related skills and qualifications. These tools are intended to support fair and consistent review and do not replace human judgment in hiring decisions. All evaluations are conducted in accordance with applicable local, state, and federal laws.