We Energies - Project Specialist

Franklin Energy; Milwaukee (WI); On-site; USD 29,000 - 36,000; Full time

Job summary

Franklin Energy seeks a detail-oriented Administrative Coordinator in Milwaukee to oversee program coordinators and support Energy Advisors and Energy Engineers, ensuring accurate files and ongoing communication with business contacts.

Responsibilities include managing grant processing, notifying customers of expiring grants, answering questions about participation and incentives, and assisting with data entry and reporting.

Qualifications

• High school diploma or equivalent.
• Associate degree or equivalent - Preferred.
• 3+ years of previous office experience.
• Strong customer service and communication skills.
• Detail‑oriented, organized, self‑starter with ability to prioritize.
• Proficient in Microsoft Word, Excel and Outlook.
• Reliable transportation.

Responsibilities

• Coordinate with Energy Advisors to organize files, paperwork and data entry and communicate with business contacts.
• Maintain and update program database for project processing and approvals.
• Answer phones and assist customers with participation, incentives and paperwork.
• Make outbound calls to support program campaigns and lead generation.
• Support additional program databases and project tracking.
• Help streamline workflows with program staff and manage office logistics.
• Monitor contracts, invoices and submittals for compliance.
• Assist QA/QC of project documentation and processing.
• Provide admin support and transcribe data or draft letters.
• Handle inquiries and route to the appropriate department.

Skills

Customer service

Communication skills

Data entry

MS Office

Organized

Detail-oriented

Problem solving

Reliable transportation

Education

High school diploma

Associate degree preferred

Tools

Word

Excel

Outlook

SharePoint

Job description

Franklin Energy is redefining the clean energy future as the only integrated provider of comprehensive solutions, combining unmatched expertise in strategic consulting, program delivery, product solutions, and design/build services. Powered by our advanced AI-driven technology platforms, we deliver seamless, tech-driven support across the entire energy service ecosystem to accelerate impactful change and ensure an unmatched customer experience. Since 1994, Franklin Energy has been a trusted partner in protecting communities and our planet, paving the way for a sustainable future for all. Learn more at www.franklinenergy.com and join us in leading the clean energy revolution.

Position Summary

This position is primarily responsible for providing oversight and coordination for all program project coordinators and support to Energy Advisors and Energy Engineers ensuring that information is accurate, files are maintained and continuously reviewed, and provide continuous communication with business contacts. This position is additionally responsible for managing customer grant processing, informing Energy Advisors of expiring grants and applications, and assisting customers.

Essential Duties And Responsibilities

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Coordinate with Energy Advisors to ensure good organization of files, paperwork, and data entry as well as communication to the business contacts
• Maintain, update, and add entries to the program database accurately to complete project processing for approvals and payment. This may require contacting clients, and trade allies
• Answer phones and assist customers with understanding how to participate in programs, how to get project incentives, and coordinating paperwork/applications.
• Make outbound calls to customers to support program campaigns and support customer lead generation.
• Help maintain and update additional program support database (i.e. SharePoint) relating to project tracking and project assignments
• Work with program staff to streamline efficient workflows
• Provide office management support including follow-up on issues relating to computers, printers and fax/copy machines, and maintain office supplies and equipment, ordering office supplies and other office logistics
• Monitor activity to maintain contract and subcontract compliance including tracking of invoices and report submittals
• Coordinate with program management on managing quality assurance and quality control of project documentation and processing
• Assist trade allies and customers to ensure they have the correct information and marketing materials to promote the energy efficiency incentives
• Tracking monthly and quarterly performance of teams, and goals
• Provide assistance with customer service, scheduling and other issues as needed
• Transcribe data and compose and edit a variety of letters or memoranda
• Answer and refer incoming calls to the appropriate person or department
• Provide administrative support to program staff as needed

Position Requirements

Education and Experience

• High school diploma or equivalent
• Associate Degree or equivalent - Preferred
• 3+ years of previous office experience

Required Skills, Knowledge And Abilities

• Strong customer service and communication skills
• Must be able to handle a wide work variety and work in a fast-paced environment
• Must have a high level of interpersonal skills to handle sensitive matters and confidential information
• Must be a detail-oriented, organized, self-starter, and have an ability to prioritize workload
• Ability to identify and resolve project application issues with customers and trade allies
• Proficient in Microsoft Office, specifically Word, Excel and Outlook
• Strong data entry skills in entering information in tracking systems/databases
• Ability to communicate effectively, both verbally and in writing with customers, clients and employees.
• Ability to analyze and interpret data and solve practical problems
• Knowledge of mathematical concepts such as fractions, percentages and ratios
• Committed to diversity and inclusion
• Reliable transportation

Licenses & Certifications

• Valid driver’s license

Compensation & Benefits

Franklin Energy reasonably expects the starting salary for this position to fall between $21 and $26 per hour. The final offer will be determined based on relevant experience, skills, qualifications, internal equity, geographic location, and business needs. Franklin Energy offers a comprehensive benefits package, including medical, dental, and vision coverage; retirement benefits; paid time off; paid holidays; and other company-sponsored benefits and programs.

Travel Requirements

• Willingness to travel up to 10%

Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

The above information describes the general duties and requirements necessary to perform the principle functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position.

An Equal Opportunity Employer

Safety -Sensitive Role Addendum

Because many roles at Franklin Energy involve regulatory compliance, safety responsibilities, or professional licensing requirements, it is critical that interview responses reflect the candidate’s direct knowledge and experience. Misrepresentation of technical or safety qualifications may result in immediate removal from consideration.

Notice Regarding Automated Tools

We may use automated or AI-assisted tools as part of our candidate evaluation process to assess job-related skills and qualifications. These tools are intended to support fair and consistent review and do not replace human judgment in hiring decisions. All evaluations are conducted in accordance with applicable local, state, and federal laws.