Real Time Analyst

ibex; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

ibex is seeking a Real Time Analyst to balance service levels across call center programs and locations, ensuring contractual goals and efficient operations. You will monitor real-time volume, schedule conformance, and coordinate short-term events to maintain staffing alignment.

Ideal candidates hold a Bachelor’s degree or equivalent, have 1 year in Real-Time Monitoring or Workforce Analysis, and possess advanced MS Excel skills along with IEX and CMS proficiency.

Qualifications

• Bachelor’s Degree (any field) or equivalent work experience.
• 1 year of Real-Time Monitoring or Workforce Analysis experience.
• Advanced knowledge in MS Excel and WFM tools such as IEX and CMS.
• Strong analytical, organizational and time management skills.

Responsibilities

• Monitors real-time call volume and schedule conformance to efficiently utilize staffing.
• Coordinates same-day or short-term offline event scheduling for agents.
• Provides WFM Scheduling with future exceptions for IEX-based staffing.
• Monitors CMS and RTA for agent adherence to schedules.
• Analyzes trends in call volume, AHT, and attendance to adjust staffing plans.
• Manages agent profiles in CMS to optimize staffing resources.
• Monitors reports to manage performance across centers/products.
• Participates in Help Desk calls to relay impacts on operations.
• Develops reports and processes to improve planning and performance.
• Communicates call center performance updates to stakeholders.
• Schedules daily/weekly/monthly meetings with Work Force Leaders.
• Provides timely status updates on projects and initiatives.
• Completes necessary and ad hoc reports as required.

Skills

Analytical skills

Time management

Organizational skills

Teamwork

Professionalism

Communication

Decision making

Problem solving

Education

Bachelor's degree or equivalent

Tools

IEX

CMS

MS Excel

Job description

The Real Time Analyst manages and/or balances service levels for the call center across programs, internal locations, lines of business and products. The analyst manages the performance of the call center according to any contractual agreements and internal goals; the focus is to create positive experiences for customers while maintaining an efficient call center enterprise.

Responsibilities

• Monitors real-time call volume and schedule conformance to efficiently utilize staffing resources and to meet any necessary contractual obligations.
• Coordinates and manages same day and/or short term off-line event scheduling for call center agents while maintaining acceptable performance of the call center.
• Provides the WFM Scheduling team future exceptions for scheduling in IEX in order to consistently maintain appropriate staffing levels.
• Monitors CMS and RTA to assist the management teams with acceptable agent adherence to schedules.
• Analyzes trends such as call volume, AHT, and attendance to understand and plan for potential over staffing/under staffing conditions; adjust plans prior to and/or same day based on the ability of the call center to attain appropriate performance results.
• Manages agent profiles within CMS to best utilize all staffing resources.
• Monitors available reports to effectively manage the performance each call center business and/or product to acceptable results.
• Participates in Help Desk calls to relay how issues are impacting the call center.
• Assists in the development of all reports and/or processes that increase the ability of the call center to effectively and accurately plan acceptable performance results.
• Effectively communicates call center performance and information by providing the business informational updates regarding the recent, current, and future state of the business.
• Schedule daily, weekly, monthly meetings to communicate information to Work Force Leaders to set expectations and confirm business needs to allow the business to make sound decisions.
• Provides the business with timely status updates on projects and initiatives.
• Complete necessary reports, ad hoc reports as required.

Qualifications

• Bachelor’s Degree (any field) or equivalent work experience.
• At least 1 year experience specializing in Real-Time Monitoring or Workforce Analysis.
• Advanced knowledge in MS Excel and relevant WFM tools such as IEX and CMS.
• Knowledge in problem solving processes.
• Excellent analytical skills.
• Must possess effective organizational skills and time management skills.
• Ability to work on several projects simultaneously.
• Ability to come up with sound and accurate decisions in any given circumstance.
• Ability to exhibit professionalism.
• Demonstrated ability to work with a team.
• Demonstrated ability to communicate effectively and professionally with internal and external associates.
• Ability to work independently with minimal supervision, meeting multiple deadlines in a high pressure environment.