Real Property Lister

Waupaca County; Waupaca (WI); On-site; USD 42,000 - 63,000; Full time

Job summary

Waupaca County seeks a GIS/LIO Coordinator in the Treasurer’s Department to maintain the real estate assessment system, update parcel maps, and coordinate with tax districts. The role ensures accurate ownership changes, splits, and legal descriptions within Wisconsin statutes.

Responsibilities include generating annual assessment rolls, supporting planning, zoning, and DNR changes, and assisting staff and the public with mapping and assessment inquiries.

Qualifications

• High school diploma or equivalent required.
• Specialized training in real estate conveyance documents, geography and/or cartography desired.
• Three or more years’ experience interpreting legal descriptions and mapping them with GIS.

Responsibilities

• Oversee daily maintenance of the real estate assessment system and verify data.
• Generate county-wide real estate work rolls and notices for open book and board of review.
• Coordinate land divisions with Planning and Zoning and annual MFL changes with DNR.
• Review GIS data layers and map products for accuracy and consistency.
• Assist the public with assessment and mapping questions and maintain land records.

Skills

Legal descriptions

Cartography

GIS principles

Education

High school diploma or equivalent

Real estate conveyance training

Geography/cartography training

Job description

As a function of the Waupaca County Treasurer’s Department, Land Information Office this position is responsible for the maintenance of the real estate assessment system. This includes ownership changes and evaluating split information and updating of real estate assessment roll records. For assessment and taxation purposes; this position serves as the coordinator between the county and the various taxation districts located within the county. This position works under the direct supervision of the GIS/LIO Coordinator.

ESSENTIAL RESPONSIBILITIES:

• Oversee the daily maintenance of the real estate assessment system. Verify assessment data. Ownership changes, split evaluation, assigning parcel identification numbers, and research for accuracy, under Wisconsin Statues 70.09.
• Annually generate county-wide real estate work roll, real estate assessment roll and notices for open book and board of review process. At the end of the process, integrate data from local assessors.
• Coordinate land divisions with the Planning and Zoning Department staff to ensure County Subdivision Ordinance compliance.
• Coordinate yearly MFL changes with DNR.
• Check annexation legal descriptions and information as requested by WI DOA.
• Supply assessment data to the WI DOR.
• Review GIS data layers and various map products for accuracy and consistency.
• Assist other departments and the public with assessment and mapping related questions.
• Scan, index, tract, and maintain all survey documents filed in the County Surveyor’s office. Assist surveyors in accessing land records imaged documents.
• Research, interpret and analyze land record documents to determine accuracy in order to maintain a complete and current assessment roll. If necessary, notify GIS staff about mapping issues that may have been discovered.
• Responsible for using GIS to update digital parcel maps to reflect boundary line changes.
• Verify that new assessment data import totals match reports provided by the local assessor and work with the local assessor to correct errors.
• Notify all appropriate parties of any discrepancies contained within county land records that could affect property assessment, legal descriptions, taxed acres, and government land programs. Work with applicable parties to resolve the issue.

PERIPHERAL RESPONSIBILITIES:

• Perform other related duties and special projects as assigned by the GIS/LIO Coordinator or County Treasurer.
• Duties may include assisting with tax collections, responding to tax related inquiries, providing administrative support, maintaining records, and supporting departmental operations during periods of increased workload.

QUALIFICATIONS:

• EDUCATION: High school diploma or equivalent.
• Specialized training with an emphasis in understanding real estate conveyance documents, legal descriptions, geography and/or cartography desired.
• EXPERIENCE: Three or more years’ recent experience working with legal description interpretation and cartographic representation of legal descriptions, with a competent knowledge of intermediate GIS principles.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

• Extensive knowledge of legal descriptions and cartographic skills.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to effectively meet and deal with the public.
• Ability to maintain appropriate confidentiality.