Real Estate & Workplace Projects Coordinator

Baird; Milwaukee (WI); On-site; USD 52,000 - 78,000; Full time

Job summary

Baird is seeking a Project Coordinator to support Corporate Real Estate & Workplace Solutions in Milwaukee. You will coordinate schedules, maintain project documentation, assist with financial tracking and invoice processing, and help with small projects from planning through completion.

The role collaborates with Project Managers, the Design Manager, vendors, and internal partners to ensure smooth project execution and timely closeout, with strong emphasis on organization and communication.

Qualifications

• 2–5 years of experience in project coordination, corporate real estate, facilities, construction, or a related field.
• Experience with invoice tracking, financial coordination, budget tracking, or related administrative support.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Clear communication skills and the ability to coordinate effectively with internal partners, vendors, and stakeholders.
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Word; experience with project tracking systems such as Tango or similar tools preferred.
• Detail-oriented with sound judgment and problem-solving skills.

Responsibilities

• Coordinate project activities, maintain documentation, and assist with financial tracking and invoice processing.
• Support Project Managers by coordinating schedules, deliverables, and project updates.
• Track milestones and maintain project information in systems like Tango and OneDrive.
• Coordinate with vendors, internal partners, and stakeholders to support project execution.
• Manage small-scale projects from planning through completion, including moves and reconfigurations.
• Provide administrative support and prepare project status updates and financial summaries.
• Serve as a liaison between Project Management, Workplace Solutions, vendors, and stakeholders.

Skills

Project coordination

Vendor coordination

Financial tracking

Invoice processing

Microsoft Office

Excel

PowerPoint

Word

Communication

Organization

Tools

Tango

OneDrive

Job description

Baird is seeking a Project Coordinator to support Corporate Real Estate & Workplace Solutions in Milwaukee. You will coordinate schedules, maintain project documentation, assist with financial tracking and invoice processing, and help with small projects from planning through completion.

The role collaborates with Project Managers, the Design Manager, vendors, and internal partners to ensure smooth project execution and timely closeout, with strong emphasis on organization and communication.