Real Estate Transaction Coordinator at Ashley Delp Team Billings, MT

Comunidade Metodista; Billings (MT); On-site; USD 42,000 - 62,000; Full time

Job summary

Ashley Delp Team in Billings, MT is seeking a Real Estate Transaction Coordinator to support buyers and sellers from contract to close. You’ll coordinate inspections, escrow docs, scheduling, and ensure offers and counteroffers are approved, while delivering exceptional service.

The role requires strong organization, communication, and the ability to manage multiple files in a fast-paced environment. Real estate licensing is preferred and commitment to ongoing learning is valued.

Qualifications

• Real estate license preferred.
• High school diploma required; Associate's degree preferred.
• Excellent organizational & communication skills.
• Strong customer service mindset.
• Experience in real estate transaction management or coordination preferred.
• Self-starter with prioritization and multitasking skills.
• Punctual and professional with strong work ethic.
• Ability to work with licenses and documentation.

Responsibilities

• Arrange and attend closing process events, including move schedules.
• Schedule inspections and assist with repairs.
• Manage contracts from buyers and sellers to close promptly.
• Enter client data into the database and ensure file compliance.
• Verify signatures and dates on documents to complete the sales process quickly.
• Maintain professional communication with clients, lenders, title agents, and agents.
• Keep a real estate license current with ongoing training.
• Coordinate inspections, negotiate repairs, and oversee item resolution.
• Prepare timelines and reminders for all involved parties.
• Input client information and track transaction activities.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Time management

Attention to detail

Professional demeanor

Education

High school diploma

Associate's degree

Tools

Transaction management software

Title/closing systems

CRM system

Job description

Real Estate Transaction Coordinator job at Ashley Delp Team. Billings, MT.

Our real estate office is seeking a transaction coordinator who can effectively assist our valued home buyers and sellers from contract to close. You'll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments and repairs, and assure offers and counteroffers are approved. Applicants should enjoy helping people and continually learning how to streamline our process.

Responsibilities:

• Arrange for and attend events regarding the closing process, including moving schedules
• Ensure inspections are scheduled and assist with negotiating and completing any necessary repairs
• Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner
• Enter client information into the client database system and submit appropriate documentation to the office broker for file compliance and keep track of transaction activity
• Review all documentation and confirm each has the proper signatures and dates to complete the home sale process quickly and smoothly
• Channel your positive and upbeat energy into all aspects of your work
• Embrace a fast-paced learning environment as an integral aspect of personal and professional growth
• Communicate with a high level of professionalism with clients, lenders, title agents, and fellow agents
• Maintain an updated real estate license through ongoing training and staying informed on relevant industry information
• Serve as the accountability guru for agents, ensuring nothing falls through the cracks
• Navigate closing systems adeptly, ensuring quality control throughout the process
• Conduct preliminary audits for each file, meticulously attending to details
• Craft timelines, calendar reminders, and scheduled calls for all involved parties
• Master the art of time-blocking, leveraging it as your secret weapon for efficiency
• Demonstrate punctuality and a polished appearance, recognizing the importance of presenting oneself professionally each day
• Coordinate home inspections, negotiate repair prices, and oversee the resolution of outstanding items
• Schedule moving times and attend all closing-related events
• Input client information, track transaction activities, and maintain compliant files to the satisfaction of the office broker

Qualifications:

• Real estate license preferred
• High school diploma required; Associate's degree preferred
• Must have excellent organizational skills and communication skills
• Driven by a desire to provide excellent customer service and a great customer experience
• Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred
• Commence your day with a self-starter mindset
• Expertly juggle daily tasks through ninja-like prioritization skills
• Display exceptional organizational capabilities, with a checklist-aficionado mindset
• Punctuality is ingrained in your professional approach
• Exhibit a top-notch work ethic
• Meet deadlines with the finesse of a champion
• Possess a natural affinity for working with systems
• Uphold a strong sense of accountability as your secret sauce
• Radiate abundant energy and view customer service as not just a job but a passion
• Multitasking is second nature to you, and you manage numerous files like a maestro
• Communicate effectively, both in written and verbal forms
• A high school diploma is mandatory, with some college experience considered advantageous
• Holding a real estate license would be the cherry on top

About Company:

Join a team of humble, hard-working go-getters who embody a solution-focused attitude. At Ashley Delp Team and Dream Realty, we're not just changing the real estate game; we're revolutionizing it. Our core values prioritize selfless service to families and creating raving fans through the highest consumer experience. If you share our values and are ready for a rewarding career journey, we look forward to having you on board!