Real Estate Transaction Coordinator

Mathys+Potestio / The Creative Party®; Seattle (WA); Remote; USD 100,000 - 125,000; Full time

Job summary

A large tech company is seeking a Transaction Coordinator for a 7-month remote contract role. The ideal candidate will support a rebate program by ensuring accurate contract processing and compliance. Responsibilities include auditing contracts, reconciling discrepancies, and collaborating with cross-functional teams. This entry-level position offers a pay range of $32.48 - $34.58 per hour, with potential benefits after meeting service requirements.

Benefits

PTO

Health Insurance

Dental Insurance

401(k) benefits

Qualifications

• 2+ years of experience in real estate operations or transactions.
• Experience working with cross-functional teams in a fast-paced environment.

Responsibilities

• Support accurate qualification and logging of purchase contracts.
• Audit purchase contracts to identify missing data and discrepancies.
• Communicate effectively with internal teams and external stakeholders.

Skills

Auditing

Compliance

Communication

Data Reconciliation

Customer Focus

Education

Bachelor’s degree in Business

Bachelor’s degree in Real Estate

Bachelor’s degree in Finance

Tools

GSheets

GDocs

DocuSign

Job description

2 days ago Be among the first 25 applicants

This is a 7-month, 25 hours/week, remote contract role for a large tech company. You must be based in the US.

Summary

As a Transaction Coordinator, you will play a key role in supporting an ongoing rebate program by ensuring purchase contracts are accurately recorded and processed. This position involves detailed auditing and cross-functional coordination to ensure compliance with legal and program requirements. You’ll be instrumental in facilitating seamless rebate distribution and maintaining a high standard of service and accuracy within the team.

Our Ideal Candidate

• 2+ years of experience in real estate operations, transactions, or a similar role
• Passion for real estate operations with a strong foundation in auditing, compliance, and contract processes
• Proficient in GSheets, GDocs, and DocuSign, with strong data reconciliation and documentation skills
• Familiar with real estate transaction workflows and legal documentation
• Skilled in collaborating with internal departments and external stakeholders such as agents and brokerages
• Able to work independently and manage multiple transaction records simultaneously
• Flexible and adaptable to changing priorities, program guidelines, and team needs
• Strong written and verbal communication with exceptional attention to detail
• Customer-focused with a high level of professionalism and responsiveness

Job Description

In this role, you will support the accurate qualification and logging of purchase contracts for a rebate program. You’ll partner with Accounting, Finance, Legal, and Operations teams to ensure eligible agents receive appropriate credit and timely rebates. This includes:

• Auditing purchase contracts to identify missing data, incorrect agent assignments, and contracts outside the eligible date range
• Reconciling discrepancies and gathering necessary documentation from outside brokerages and agents
• Supporting rebate processing through accurate recordkeeping and completion of ACH forms via DocuSign
• Communicating effectively and professionally with internal teams and external stakeholders
• Maintaining organized documentation to support smooth rebate execution

You will also assist in maintaining internal records and reporting, supporting the team’s accuracy, transparency, and overall success.

Education and Experience

• Bachelor’s degree in Business, Real Estate, Finance, or a related field, or equivalent experience
• Background in real estate operations, transactions, or related administrative functions
• Experience working with cross-functional teams in a fast-paced environment

The pay for this W-2 position ranges from $32.48 - $34.58 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable law.

Additional Details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Sales and Management
• Industries: Staffing and Recruiting

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