Real Estate Transaction Coordinator

Mathys+Potestio / The Creative Party®; Seattle (WA); Remote; USD 100,000 - 125,000; Full time

Job summary

A large tech company is seeking a Transaction Coordinator for a 7-month remote contract role. The ideal candidate will support a rebate program by ensuring contracts are accurately recorded and processed, collaborating with various teams to maintain compliance and service quality.

Benefits

PTO

Health Insurance

Dental Insurance

401(k) Benefits

Qualifications

• 2+ years of experience in real estate operations or transactions.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Support accurate qualification and logging of purchase contracts.
• Audit purchase contracts to identify missing data and discrepancies.

Skills

Auditing

Compliance

Data Reconciliation

Communication

Education

Bachelor's degree in Business

Bachelor's degree in Real Estate

Bachelor's degree in Finance

Tools

GSheets

GDocs

DocuSign

Job description

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This is a 7-month, 25 hours/week, remote contract role for a large tech company. You must be based in the US.

Summary

As a Transaction Coordinator, you will play a key role in supporting an ongoing rebate program by ensuring purchase contracts are accurately recorded and processed. This position involves detailed auditing and cross-functional coordination to ensure compliance with legal and program requirements. You’ll be instrumental in facilitating seamless rebate distribution and maintaining a high standard of service and accuracy within the team.

Our Ideal Candidate

2+ years of experience in real estate operations, transactions, or a similar role

Passion for real estate operations with a strong foundation in auditing, compliance, and contract processes

Proficient in GSheets, GDocs, and DocuSign, with strong data reconciliation and documentation skills

Familiar with real estate transaction workflows and legal documentation

Skilled in collaborating with internal departments and external stakeholders such as agents and brokerages

Able to work independently and manage multiple transaction records simultaneously

Flexible and adaptable to changing priorities, program guidelines, and team needs

Strong written and verbal communication with exceptional attention to detail

Customer-focused with a high level of professionalism and responsiveness

Job Description

In this role, you will support the accurate qualification and logging of purchase contracts for a rebate program.

You’ll Partner With Accounting, Finance, Legal, And Operations Teams To Ensure Eligible Agents Receive Appropriate Credit And Timely Rebates. This Includes

• Auditing purchase contracts to identify missing data, incorrect agent assignments, and contracts outside the eligible date range
• Reconciling discrepancies and gathering necessary documentation from outside brokerages and agents
• Supporting rebate processing through accurate recordkeeping and completion of ACH forms via DocuSign
• Communicating effectively and professionally with internal teams and external stakeholders
• Maintaining organized documentation to support smooth rebate execution
  
  

You will also assist in maintaining internal records and reporting, supporting the team’s accuracy, transparency, and overall success.

Education and Experience

Bachelor’s degree in Business, Real Estate, Finance, or a related field, or equivalent experience

Background in real estate operations, transactions, or related administrative functions

Experience working with cross-functional teams in a fast-paced environment

The pay for this W-2 position ranges from $32.48 - $34.58 per hour

This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Sales and Management

• Industries

  Staffing and Recruiting

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