Real Estate Technical Support Specialist

Gainesville Regional Utilities; Gainesville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Gainesville Regional Utilities is seeking an experienced administrator to support utility permitting and land rights work. The role involves researching and maintaining land rights records, maps, and related documents, while coordinating with county, state, and federal agencies.

You will produce spreadsheets, reports, and metrics to track permitting activities. This position requires strong public-facing skills, accuracy in title searches and legal descriptions, and the ability to coordinate

Qualifications

• Five (5) years of progressively responsible experience in public contact in real estate development, utility construction which includes land right and/or acquisition experience.
• Basic understanding of title searches and legal descriptions.

Responsibilities

• Responds to inquiries from the public, outside agencies or GRU departments to provide assistance and information, through researching the utilities land rights records, maps, GIS system, and documents within scope of knowledge and authority and/or refers to appropriate personnel, departments, or agencies.
• Reviews, processes and coordinates utility permitting with county, state and federal regulatory agencies. Reviews and processes development review permits. Maintains and prepares spreadsheets, reports and metrics for all permitting.
• Maintain land rights records, documents, and maps and scans as needed into document management system and database. Performs routine data entry and extraction for reports as needed.
• Assists with coordinating departmental contracts, processing invoices, purchase requisitions, and purchase orders as needed into automated system. May act as timekeeper and process paperwork and reports associated with this function.
• Provides administrative and technical support on real estate projects including the drafting of various real estate documents.
• Orders, coordinates, and reviews title searches, legal descriptions, and survey drawings.
• Handles recording of documents in the public records and office deliveries and errands.

Tools

GIS system

Job description

This is responsible and specialized utility real estate work assisting customers, citizens, developers and contractors with utility permitting, researching and maintaining land rights records and providing general departmental administrative support.

Responsibilities

• Responds to inquiries from the public, outside agencies or GRU departments to provide assistance and information, through researching the utilities land rights records, maps, GIS system, and documents within scope of knowledge and authority and/or refers to appropriate personnel, departments, or agencies.
• Reviews, processes and coordinates utility permitting with county, state and federal regulatory agencies.Reviews and processes development review permits. Maintains and prepares spreadsheets, reports and metrics for all permitting.
• Maintain land rights records, documents, and maps and scans as needed into document management system and database. Performs routine data entry and extraction for reports as needed.
• Assists with coordinating departmental contracts, processing invoices, purchase requisitions, and purchase orders as needed into automated system. May act as timekeeper and process paperwork and reports associated with this function.
• Provides administrative and technical support on real estate projects including the drafting of various real estate documents.
• Orders, coordinates, and reviews title searches, legal descriptions, and survey drawings.
• Handles recording of documents in the public records and office deliveries and errands.

Qualifications

Five (5) years of progressively responsible experience in public contact in real estate development, utility construction which includes land right and/or acquisition experience and a basic understanding of title searches and legal descriptions.