Land Records Technician

Olmsted-County,-Mn; Minnesota; On-site; USD 57,000 - 95,000; Full time

Job summary

Olmsted County is seeking a detail-oriented professional to manage property records, legal descriptions, and parcel maps. Under general supervision, you will assist the public, respond to inquiries, and support exemptions and tax programs.

You will verify data, process sales records, transfers, and assessment changes, and contribute to cross-department projects. Proficiency with ArcGIS and strong math/communication skills are essential.

Qualifications

• Associate degree and 2 years of related experience.
• Or a combination of education and 4 years of related experience.
• Knowledge of property records, regulations, and procedures.
• Ability to read and interpret legal descriptions and maps.
• Strong computer and data-management skills.

Responsibilities

• Create legal descriptions and update parcel maps.
• Assist customers with exemptions, exclusions, and tax programs.
• Process property sales records, transfers, abatements, and assessment changes.
• Provide cross-department support and documentation.
• Research public records for ownership and transfer history.
• Recommend system/process improvements and assist with testing.

Job description

Expected starting salary $27.14 to $36.25 per hour. Full salary range $27.14 to $45.35.

Associate's degree from an accredited college in real estate, public administration, business administration or related field and two (2) years of experience in a similar position as listed in the work functions.

OR

A combination of education and experience equivalent to four (4) years of experience in a similar position as listed in the work functions.

Regular and reliable attendance is a necessary component of job/position. Individuals required to use County vehicles and equipment must have a valid driver's license and be free of any major traffic violations for the last three (3) years.

Under general supervision, creates legal descriptions, updates parcel maps, assists customers with filing for exemptions, exclusions, and special tax programs, answers questions, and solves problems. Assists the public in person and over the telephone. Processes property sales records, transfers, requests for abatement and assessment changes. Provides cross departmental coverage. Supports a diverse, respectful, and inclusive workplace.

• Processes requests for parcel division, combination, platting, and addition of new parcels. Creates and maintains property legal descriptions and boundary maps, assigns parcel identification numbers, enters data, maintains tax parcel description database, and monitors workflows.
• Processes continuous mailing of homestead applications. Verifies data for new or renewed homesteads, prepares corrections, and maintains parcel groups.
• Processes Certificate of Real Estate Values (CRV’s) for reporting of sales to the Department of Revenue.
• Maintains mobile home sale information files. Coordinates ownership verification with park managers, processes and monitors permits, and responds to requests for value and assessment information.
• Interprets, explains, and answers questions about polices, regulations, and operating procedures and participates in the cross training of staff.
• Compiles data, verifies accuracy, and creates various assessment reports.
• Researches public records for ownership of property and transfer history on individual parcels of real estate.
• Recommends improvements to system and business processes. Assists with testing and training of systems. Creates and maintains process and workflow documentation.
• Performs related work as required.

• Knowledge of policies, regulations, statutes, procedures, and practices pertaining to property records.
• Knowledge of public administration principles, practices, and procedures.
• Knowledge of legal and technical forms and terminology.
• Knowledge of ArcGIS, mapping, surveying principles and methodology.
• Skill in the use of business math and geometry.
• Skill in the use of computers and technology.
• Skill in reading legal descriptions, plats, maps, legal contracts, and mortgages.
• Ability to make decisions in accordance with laws and policies.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain and revise records.
• Ability to establish and maintain effective working relationships with others.
• Ability to make scale drawings of buildings as well as calculate land area.
• Ability to effectively prioritize and organize work.
• Ability to write and interpret complex land parcel descriptions.
• Ability to maintain the confidentiality of data.

Persons with disabilities:

the above is a general listing of job duties. Essential and non-essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non-essential job duties.

Physical Demands and Work Environment:

In compliance with Americans with Disabilities Act, the following represents the Physical and Environmental Demands: Office environment, Outdoors environment, Sitting, Standing, walking, Reaching, pulling, stooping, handling, Repetitive hand movements, typing/data entry, Talking, hearing, Close vision, field of vision, Color vision, Depth perception, Sedentary (exert up to 10 pounds of force), Light effort (exert up 20 pounds of force).

An Equal Opportunity Employer