Real Estate Specialist I

City of Atlanta; Atlanta (GA); On-site; USD 44,000 - 59,000; Full time

Job summary

The City of Atlanta is seeking a Real Estate Specialist I within the Department of Enterprise Asset Management to oversee city properties and facilities, manage leases, and coordinate contract-related activities.

You will prepare lease documents, liaise with tenants, maintain property records, run routine site inspections, and generate monthly financial reports using the Maximo system and other standard tools.

Qualifications

• High school diploma or GED required.
• Minimum 2 years of progressively responsible commercial property management experience or equivalent.
• Valid driver’s license required.
• Preferred: 2-3 years in business/real estate or property management; Real Estate License and related certifications.

Responsibilities

• Oversee and operate neighborhood centers and city facilities.
• Tour property daily to ensure cleanliness and operational life safety systems.
• Submit work orders using the Maximo system.
• Provide tenants with leasing information and tours of facilities.
• Prepare lease documents and obtain signatures from management and tenants.
• Coordinate move-in/move-out dates and related processes.
• Collect deposits and rental payments; maintain contract and lease records.
• Provide monthly financial reports for facilities when assigned.
• May perform other duties as assigned.

Skills

Property management

Communication

Tenant relations

Financial reporting

Lease drafting

Attention to detail

Time management

Education

High school diploma or GED

Tools

Maximo

Job description

Department of Enterprise Asset Management

Real Estate Specialist I

Posting Expires: Open Until Filled

Salary Range: $44,369 - $59,232 annually

General Description and Classification Standards:

Duties and responsibilities include but are not limited to developing and implementing real property and facilities inventory systems; administering and coordinating contracts related to the use of city-owned facilities, the preparation of specifications for contract negotiation and processing associated paperwork.

Supervision Received:

Works under general supervision. Depending on organizational structure, may work independently with responsibility for an assigned function or program.

Essential Duties and Responsibilities:

• Oversee and operate the neighborhood centers and other city facilities assigned.
• Tour property and grounds daily to ensure cleanliness and that equipment and life safety systems are operational.
• Request and schedule property-related maintenance to ensure all equipment systems are operational and maintained properly.
• Submit work order requests using the Maximo system.
• Provide potential tenants with leasing information and a tour of the facilities and available space.
• Consult with prospective tenants to verify 501c3 status, if applicable, registration with the Georgia Secretary of State Office, required licensing, financials, rental history, and references.
• Prepare proper paperwork and lease agreements for review and approval; obtain signatures from management and tenants.
• Coordinate move-in/move-out dates, materials, and processes.
• Schedule and manage the use of shared facilities, such as meeting rooms or multipurpose rooms.
• Collect deposits and rental payments from tenants.
• Provide monthly financial reports for the neighborhood centers and other city facilities, if assigned.
• Maintain record files on contracts, lease agreements, amendments, bookkeeping records, and other paperwork required.
• Prepare amendments, contracts, and legislative documents regarding assigned city properties and related matters, including typing, reviewing, photocopying and distributing to appropriate personnel and/or departments.
• Provide administrative support in the development and implementation of a comprehensive real property and facilities inventory system.
• May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities:

• Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job and knowledge of inventory practices and procedures.
• Knowledge of commercial property management principles and practices, including general management skills to manage real property assets.
• Detail-oriented and organized.
• Excellent interpersonal skills with good customer service skills, able to communicate and interact with tenants, vendors, contractors, elected officials, management, employees, members of the public.
• Excellent verbal and written communication skills.
• Ability to draft lease agreements.
• Must be able to make recommendations based on findings.
• Must be able to apply sound, professional logic to a wide range of situations, including emergencies, and initiate solutions accordingly to include taking necessary remedial actions.
• Ability to read, understand and interpret financial reports and related materials and assemble information and make written reports and documents in a concise, clear and effective manner.

Minimum Qualifications:

Education and Experience –

High school diploma or General Equivalency Diploma (GED).

2 years of progressively responsible commercial property management experience or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Licensures and Certifications

Valid Driver’s License

Preferred Requirements –

2-3 years of progressively responsible business and/or real estate or commercial property management experience.

Commercial Leasing and Property Management Certification

Real Estate License

Work Environment:

Office environment mostly at the neighborhood centers.

Lifting Requirements:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodation for qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.