Real Estate Project Manager

The Agency | Coastal Virginia; Chesapeake (VA); On-site; USD 50,000 - 60,000; Full time

Job summary

The Agency | Coastal Virginia is looking for a Real Estate Project Manager to take charge of project speed and execution. This role requires a proactive individual who can manage multiple tasks seamlessly while ensuring quality and adherence to timelines. Responsibilities include preparing homes for market, coordinating inspections, and managing vendor relationships.

Key qualifications include a strong sense of urgency, attention to detail, and the ability to juggle concurrent projects. Compensation ranges from $50,000 to $60,000 annually.

Qualifications

• Strong sense of urgency; moves fast by default.
• Ability to hold contractors accountable for timelines.
• Obsessive attention to detail in invoices and receipts.
• Proven ability to juggle multiple projects without losing track.
• Self-directed and ownership-minded individual.

Responsibilities

• Own the pre-listing prep pipeline and manage timelines.
• Coordinate PICRA execution from estimates to completion.
• Handle invoicing and maintain clean documentation.
• Attend home inspections and support stakeholder inquiries.
• Manage relationships with contractors and vendors.

Skills

Strong sense of urgency

Attention to detail

Project management

Communication skills

Vendor management

Job description

The Agency | Coastal Virginia runs roughly 175 transactions a year across Chesapeake and Virginia Beach on a referral-first, concierge standard — and speed to market is where deals are won or lost. We're hiring a Real Estate Project Manager to own that speed. This is a driver's seat, not a support role. When a deal goes under contract and the inspection repair request (PICRA) lands, you run the estimates, coordinate the work, handle invoicing, and collect every receipt — tracked to the dollar and the deadline. You'll attend on-site home inspections, field seller and buyer questions, and turn concerns into a clear path forward. You hold our contractor and vendor bench accountable — not the other way around. We're hiring for drive and precision: someone who moves with urgency by default, tracks details obsessively, and would rather close ten loops than wait on one email. If you want autonomy and a scoreboard instead of hand-holding, this is your seat.

Responsibilities

• Own the pre-listing prep pipeline: source estimates, lock vendor quotes, and drive contractors to committed timelines that get homes market-ready fast.
• Manage PICRA (post-inspection repair request) execution end-to-end – estimates, vendor coordination, scheduling, and follow-through to completion.
• Handle all repair-related invoicing and reconcile costs to the dollar; collect and organize every receipt with zero gaps.
• Attend home inspections on-site to support sellers and field buyer questions and concerns in real time.
• Build and manage relationships with the contractor and vendor bench, holding them accountable to quality and deadlines.
• Coordinate scheduling across sellers, vendors, and the team to compress time-to-market on every listing.
• Track the status of every active prep and repair project, flag risks early, and keep deals moving without slippage.
• Maintain clean documentation and communication so nothing falls through the cracks across concurrent transactions.

Qualifications

• Strong sense of urgency – you move fast by default and don't need to be told twice.
• Comfortable holding contractors and vendors accountable, including telling them a timeline or quote isn't good enough.
• Obsessive attention to detail: invoices are reconciled, receipts are collected, and nothing slips.
• Proven ability to juggle multiple concurrent projects and deadlines without losing track.
• Self-directed and ownership-minded – thrives with autonomy and a clear scoreboard, not hand-holding.
• Confident, direct communicator who can field seller and buyer questions on-site and stay composed.
• Organized and systems-oriented; builds and follows processes to keep volume moving cleanly.
• Real estate, construction, project management, or vendor-coordination experience preferred (not required if the drive and precision are there).
• Must live in Chesapeake, Norfolk, Virginia Beach area.

Compensation

$50,000 - $60,000 per year