Real Estate Project Coordinator — Path to PM

DriveTime Automotive Group Inc.; United States; Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Hybrid work

Health, dental, and vision insurance

401K

Life insurance

Disability

Tuition reimbursement

Wellness program

Paid time off

Gym on-site

Job summary

DriveTime Family of Brands seeks a Real Estate Project Specialist to support Project Managers in coordinating construction and real estate initiatives. You will track budgets, process invoices, maintain documentation, and help ensure projects stay on schedule and within budget.

The role offers a hybrid work model with on-site presence a minimum of three days per week, travel up to 25% of the time, and opportunities to grow into a Project Manager position.

Qualifications

• Bachelor’s degree preferred; equivalent combinations of education and experience will be considered.
• Strong proficiency with Microsoft Office, including advanced Excel skills.
• Experience preparing reports, tracking budgets, and managing project documentation.

Responsibilities

• Coordinate and execute active construction and real estate projects with project managers.
• Maintain communication with vendors, contractors, consultants, and stakeholders throughout the project lifecycle.
• Document meeting minutes, track action items, and update project status in Smartsheet.
• Verify, code, and process construction and real estate invoices; resolve discrepancies with vendors and accounting.
• Track budgets and cost variances; prepare regular cost reports for leadership.
• Assist with project costing, bid solicitation, bid analysis, vendor comparisons, and award recommendations.
• Maintain organized project files (electronic and hard-copy) for accuracy and accessibility.
• Support new store/site development through due diligence, site assessments, and coordination.
• Review architectural plans and construction documentation; clarify design intent with teams.
• Coordinate updates of prototype/specification packages for new construction/remodels.
• Maintain archives of specification versions and design updates.
• Review bid packages and construction documents for consistency with specifications.
• Track permits, approvals, inspections, and closeout documents including as-builts.
• Participate in site visits, subcontractor coordination, and schedule tracking.

Skills

Highly organized

Strong communication

Detail-oriented

Analytical thinking

Independent

Team collaboration

Education

Bachelor’s degree preferred

Tools

Smartsheet

Procore

BlueBeam

MRI

CAD viewer

Job description

DriveTime Family of Brands seeks a Real Estate Project Specialist to support Project Managers in coordinating construction and real estate initiatives. You will track budgets, process invoices, maintain documentation, and help ensure projects stay on schedule and within budget.

The role offers a hybrid work model with on-site presence a minimum of three days per week, travel up to 25% of the time, and opportunities to grow into a Project Manager position.