Real Estate Portfolio Manager

NYC Department of Housing Preservation & Development; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is looking for an Administrative Space Analyst to enhance their Facilities Management Unit. This role involves strategic space planning, collaboration with various divisions, and conducting thorough site analyses to optimize the use of real estate. The ideal candidate will have a strong background in construction and space evaluation, along with excellent project management and communication skills. Join a dynamic team committed to improving operational efficiency within the organization and making a tangible impact on the community. If you are an independent thinker with a passion for problem-solving, this opportunity is perfect for you.

Benefits

Public Service Loan Forgiveness

Diverse Work Environment

Flexible Work Arrangements

Qualifications

• 5+ years in construction knowledge and space evaluation required.
• Supervisory experience is essential for all candidates.

Responsibilities

• Assist in strategic space planning of DOT’s Real Estate Portfolio.
• Conduct site visits and analyze space utilization for efficiency.

Skills

Problem-Solving

Space Planning

Project Management

Organizational Skills

Communication Skills

Education

Baccalaureate Degree

High School Diploma or Equivalent

Tools

AutoCAD

Microsoft Office

Microsoft Excel

Job description

NYC DOT seeks to hire an Administrative Space Analyst to join the Facilities Management Unit. The candidate must be an independent thinker with strong problem-solving abilities, have a high level of initiative, and encompass technical work with varying degrees of difficulty in the field of Real Estate and Space Planning. With oversight of the Director of Real Estate & Planning, the Real Estate Portfolio Manager will be responsible for the following:

1. Assist in the strategic space planning of DOT’s Real Estate Portfolio.
2. Collaborate with other DOT divisions to identify space needs and operational requirements according to DCAS Space Standards.
3. Conduct visual and measured site visits and walk-throughs to assist in the analysis of the organization and efficient utilization of the DOT’s real estate portfolio.
4. Analyze results of walk-throughs in both office and industrial space to identify opportunities to accommodate additional staff through restacking, redesign, and/or relocation.
5. Create and update AutoCAD as-built drawings and furniture layouts, to include but not limited to layering standards, naming conventions, DOT asset inventory and catalog, etc.
6. Review scopes of work and test fits for proposed sites that are deemed suitable to satisfy the program requirements for DOT’s space needs, and review market analysis reports.
7. Communicate with DCAS on a timely basis regarding project status, next steps, potential or existing problem issues, budgets, and risk mitigation regarding the leasing process as necessary.
8. Maintain effective project management and efficient control of the entire leasing process, including developing, maintaining, and communicating site development-related timelines and milestones.
9. Oversee and manage all necessary City Planning actions related to the acquisition of real property on behalf of DOT, including but not limited to SON reporting, COLP, and ULURP.
10. Perform other duties as assigned.

Minimum Qualifications

1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience requiring general knowledge of construction and construction costs, electronic data processing equipment, telephone communications systems, building standards and leasing procedures, in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes, at least two years of which shall have been of a supervisory nature; or
2. High school graduation or evidence of having passed an examination for a high school equivalency diploma or the U.S. Armed Forces G.E.D. certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate, plus nine years of full-time paid experience as described in (1) above, at least two years of which shall have been of a supervisory nature; or
3. A satisfactory equivalent. However, all candidates must be high school graduates or possess the equivalent as described in (2) above and must have at least two years of supervisory experience as described in (1) above.

Preferred Skills

• Experience with Microsoft Office, especially Microsoft Excel.
• Strong organizational, writing, and communication skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.