Real Estate Paralegal

Blue Signal Search; Scottsdale (AZ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive medical benefits

401(k) with match

Paid time off

Professional development support

Job summary

A nationally recognized commercial real estate developer in Scottsdale seeks a Real Estate Paralegal to oversee legal documentation for developments and acquisitions. In this role, you will manage leases, transactions, and corporate governance tasks while ensuring accuracy throughout the legal process. Candidates should have at least 3 years of experience in commercial real estate transactions and strong organizational skills. Benefits include competitive salary, comprehensive medical coverage, and a collaborative culture focused on professional development.

Qualifications

• 3+ years supporting commercial real estate transactions in a law firm, REIT, or developer setting.
• Strong written and verbal communication skills.
• Exceptional organization and deadline management skills.

Responsibilities

• Assemble and proof commercial leases and purchase agreements with high accuracy.
• Open and manage purchase-and-sale escrows.
• Draft entity-formation paperwork and coordinate with outside counsel.

Skills

Organization

Verbal communication

Written communication

Deadline management

Math aptitude

Education

Associate's or bachelor's degree preferred

Paralegal certificate

Tools

Microsoft Office Suite

Adobe Acrobat

NetDocuments

iManage

Job description

Join a nationally recognized commercial real estate developer that is shaping the future of community-focused retail destinations across the United States. Reporting directly to in-house counsel, the Real Estate Paralegal will own the legal documentation life cycle for ground-up developments and acquisitions, ensuring every deal moves from letter of intent to recorded closing with speed and precision. If you thrive in a fast-moving environment where your work directly fuels new construction and investment growth, this role offers the visibility, variety, and impact you are looking for.

Key Responsibilities

Lease & Transaction Support

• Assemble and proof commercial leases, purchase agreements, easements, loan packets, and related documents with a high degree of accuracy.
• Abstract fully executed leases into concise summaries and route for internal approvals and digital archiving.
• Prepare letters of intent, rent-commencement notifications, default notices, and lease-termination materials.
• Track commission calculations, validate broker invoices, and submit for timely processing.
• Coordinate rent escalations, option renewals, and tenant-improvement documentation.

Title, Survey & Escrow Management

• Open and manage purchase-and-sale escrows, including earnest-money deposits, funding flows, and post-closing disbursements.
• Review preliminary title commitments and ALTA surveys to flag encumbrances, easements, or restrictions that may impact development.
• Partner with development managers on parcel splits, lot consolidations, and map recordings.
• Oversee recording and delivery of closing documents and verify issuance of final title policies.

Corporate Governance & Project Coordination

• Calendar critical dates from executed agreements (due-diligence windows, permit milestones, delivery deadlines) and keep stakeholders informed.
• Draft entity-formation paperwork, foreign qualifications, and basic corporate resolutions under attorney guidance.
• Liaise with outside counsel and insurance brokers; collect certificates of insurance, manage renewals, and allocate premiums across entities.
• Compile tax and insurance escrows, invoice tenants for pass-through charges, and supply data to property accounting.

Qualifications

• Associate’s or bachelor’s degree preferred; paralegal certificate strongly desired.
• 3+ years supporting commercial real estate transactions (retail experience a plus) in a law firm, REIT, or developer setting.
• Proficiency with Microsoft Office Suite and Adobe Acrobat; familiarity with document‑management platforms such as NetDocuments or iManage.
• Exceptional organization and deadline management in a high‑volume environment.
• Strong written and verbal communication skills, plus basic math aptitude for rent and commission calculations.
• Valid driver’s license and ability to visit local properties or county offices as needed.
• Standard weekday schedule in a modern Scottsdale office, with free covered parking and walking access to amenities.
• Collaborative culture that values initiative, clear communication, and continuous improvement.
• Competitive salary, comprehensive medical benefits, 401(k) with match, paid time off, and professional‑development support.
• Minimal travel; position involves extended periods at a desk and occasional lifting up to 25 lbs.

About Blue Signal:

As an award‑winning executive search firm, Blue Signal has a strong track record of placing top talent in the legal space. Our legal recruiters have a strong reputation for finding top‑performing talent in areas such as legal leadership, corporate counsel, and litigation. Learn more at bit.ly/42RyDgd