Real Estate Operations Coordinator

Lithia-Home-Office; Medford (OR); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental and Vision Plans

PTO: 80 hours front-loaded on day 1

Short and Long-Term Disability

Paid Life Insurance

401(k) Retirement Plan

Employee Stock Purchase Plan

Lithia Learning Center

Vehicle Purchase Discounts

Wellness Programs

Job summary

Lithia Home Office in Medford, OR is seeking a Real Estate Operations Coordinator to support acquisitions, divestitures, leases, and facilities by coordinating processes and collaborating with stakeholders. You will help maintain tracking tools, assist with due diligence, and manage documents while supporting cross-functional initiatives.

Ideal candidates have a Bachelor's degree or equivalent experience and 2+ years in administrative, operations, or real estate support roles, with proficiency

Responsibilities

• Maintain acquisition and divestiture tracking workbooks to support successful real estate transactions.
• Assist with due diligence research, document collection, and property information management.
• Update and manage asset management project tracking tools and databases.
• Coordinate communication with internal teams, vendors, and external business partners.
• Support the Real Estate Inquiry Process by monitoring requests and follow-up actions.
• Research and respond to requests for information with accuracy and urgency.
• Ensure proper execution and filing of department documents and banking requests.
• Schedule meetings, prepare agendas, and document action items and next steps.
• Process vendor invoices and support timely payment activities.
• Maintain departmental records, reporting, and administrative documentation.
• Partner with multiple departments on cross-functional projects and process improvements.
• Assist with additional projects and initiatives as assigned.

Job description

Dealership:L0105 Lithia Home OfficeLithia & Driveway | Real Estate Operations CoordinatorAt Lithia & Driveway (NYSE: LAD) our success is fueled by our high performing teams delivering Auto Done Easy for our customers. We create simple, transparent, and convenient customer experiences throughout the vehicle-ownership lifecycle by leveraging our hundreds of store locations and our key adjacencies - Driveway, DFC, and GreenCars. We've built a retail model that champions entrepreneurial leadership, Growth Powered by People, and a strategy that creates possibilities and pushes us to reach our potential.We are seeking a Coordinator, Real Estate Operations to support the administrative and operational functions of our Real Estate team. In this role, you'll help coordinate processes related to property acquisitions, divestitures, leases, and facilities while partnering with stakeholders across the organization. This position is ideal for someone who is organized, curious, collaborative, and enjoys improving processes and keeping projects moving forward.Location: Lithia Home Office - Medford, ORCompensation Range: $24.05–36.05/hr, with a typical starting range of $25.00 – $28.00/hr. Actual pay offered may vary depending on skills, experience, job-related knowledge, and physical location. Final compensation will be established through the interview process in accordance with applicable pay equity and transparency laws.What You'll DoMaintain acquisition and divestiture tracking workbooks to support successful real estate transactions.Assist with due diligence research, document collection, and property information management.Update and manage asset management project tracking tools and databases.Coordinate communication with internal teams, vendors, and external business partners.Support the Real Estate Inquiry Process by monitoring requests and follow-up actions.Research and respond to requests for information with accuracy and urgency.Ensure proper execution and filing of department documents and banking requests.Schedule meetings, prepare agendas, and document action items and next steps.Process vendor invoices and support timely payment activities.Maintain departmental records, reporting, and administrative documentation.Partner with multiple departments on cross-functional projects and process improvements.Assist with additional projects and initiatives as assigned.What You'll BringBachelor's degree or equivalent combination of education and experience preferred.2+ years of experience supporting administrative, operations, project coordination, real estate, facilities, finance, or related business functions.Ability to manage competing priorities and meet deadlines in a dynamic environment.Proven ability to collaborate effectively across departments and teams.Proficiency with Microsoft Office, Excel, and project tracking tools.A proactive mindset with a willingness to learn and improve processes.Total RewardsWe offer a comprehensive benefits package designed to support you and your family, including:Competitive payMedical, Dental and Vision PlansPaid HolidaysPTO: 80 hours front-loaded on day 1Short and Long-Term DisabilityPaid Life Insurance401(k) Retirement PlanEmployee Stock Purchase PlanLithia Learning CenterVehicle Purchase DiscountsWellness ProgramsAdditional information about our Total Rewards benefits can be reviewed on our careers site at totalrewards.lithiadriveway.comHigh School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.Reasonable accommodations may be made to enable individuals to perform the essential functions.