Real Estate Maintenance Coordinator

Smartland, LLC; Eastlake (OH); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

PTO

Paid holidays

Job summary

Smartland, LLC is seeking a Maintenance Operations Coordinator in Eastlake, OH to act as the communication hub between residents, technicians and property management. You will triage requests, schedule and dispatch vendors, and maintain accurate work order records during a fast-paced, satellite portfolio management role.

Ideal candidates bring hands-on maintenance knowledge, strong organizational skills, and professional communication abilities.

Qualifications

• Experience in maintenance coordination, property management, or hands-on residential maintenance.
• Working knowledge of plumbing, electrical, HVAC, and appliances.
• Strong organization and multitasking skills.
• Clear, professional communication skills.
• Comfort handling calls, emails, portals, and scheduling systems.
• Detail-oriented with strong follow-through.

Responsibilities

• Receive and triage maintenance requests
• Schedule and dispatch technicians and vendors
• Communicate timely updates to residents
• Maintain accurate work order documentation (notes, photos, timelines)
• Monitor technician workloads and unit turn deadlines
• Partner with Property Managers to improve service efficiency
• Verify vendor performance and support invoice documentation
• Identify recurring issues and recommend process improvements

Skills

Maintenance coordination

Property management

Hands-on maintenance

Tools

AppFolio

Yardi

Job description

Are you a maintenance professional ready to move from the field into a more strategic, office-based role? Do you enjoy organizing schedules, solving problems, and keeping operations running smoothly?

Smartland, a fast-growing private equity real estate company managing 1,400+ units across Northeast Ohio, is hiring a Maintenance Operations Coordinator to serve as the communication hub between residents, technicians, vendors, and property management.

This is the perfect opportunity for someone with hands‑on maintenance knowledge who wants to focus on coordination, scheduling, and operational efficiency.

Schedule

• Monday–Friday, standard business hours

What You’ll Do

• Receive and triage maintenance requests
• Schedule and dispatch technicians and vendors
• Communicate timely updates to residents
• Maintain accurate work order documentation (notes, photos, timelines)
• Monitor technician workloads and unit turn deadlines
• Partner with Property Managers to improve service efficiency
• Verify vendor performance and support invoice documentation
• Identify recurring issues and recommend process improvements

What You Bring

• Experience in maintenance coordination, property management, or hands‑on residential maintenance
• Working knowledge of plumbing, electrical, HVAC, and appliances
• Strong organization and multitasking skills
• Clear, professional communication skills
• Comfort handling calls, emails, portals, and scheduling systems
• Detail-oriented with strong follow‑through

Preferred (Not Required)

• Property management or dispatch experience
• AppFolio, Yardi, or similar PM software
• Experience coordinating technicians or vendors

Compensation & Growth

• $25–$30/hour (based on experience)
• PTO + paid holidays
• Career paths: Maintenance Manager, Operations Manager, Assistant PM
• Professional, accountable, growth-focused culture

Maintenance Operations Coordinator – Residential Portfolio

Eastlake, OH