Real Estate Licensing Specialist

Matthews Landscaping, Inc.; Nashville (TN); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Matthews Real Estate Investment Services, Inc. in Nashville seeks a Licensing Administrator to manage the licensing engine, preparing and submitting applications, transfers, and renewals nationwide.

You will track license data across dozens of states, coordinate with brokers and licensing agencies, and leverage AI tools to automate workflows. This role emphasizes accuracy, deadlines, and professional growth within the Legal Department.

Qualifications

• 3-4 years of experience in an administrative, licensing, or similar detail-driven role.
• Prior experience preparing, completing, and submitting license applications and renewals is essential.
• Exceptional attention to detail. Forms must be complete, accurate, and submitted on time, every time.

Responsibilities

• Run the day-to-day licensing engine.
• Track license information, applications, renewals, and deadlines across the country.
• Communicate with brokers, internal teams, and state licensing agencies to move applications forward.
• Learn from senior legal staff and leverage AI tools to automate workflows.
• Be a team player across attorneys, brokers, and HR personnel.

Skills

Administrative experience

License applications

Attention to detail

Education

Associate/Bachelor’s degree

Tools

Microsoft Office

Claude AI

Job description

Matthews Real Estate Investment Services, Inc. in Nashville seeks a Licensing Administrator to manage the licensing engine, preparing and submitting applications, transfers, and renewals nationwide.

You will track license data across dozens of states, coordinate with brokers and licensing agencies, and leverage AI tools to automate workflows. This role emphasizes accuracy, deadlines, and professional growth within the Legal Department.