Real Estate Development Project Specialist

SRGNC NEW; San Mateo (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Sares Regis Group of Northern California (SRGNC) is seeking a Project Coordinator to support the Commercial Development + Advisory group. You will coordinate project teams, manage documentation, budgets and monthly reporting, and serve as a liaison with clients, consultants and vendors.

Ideal candidates have 2+ years in project coordination in real estate/AEC, strong software skills (MS Office, Google Workspace, Adobe Acrobat), excellent communication, attention to detail, and a proactive,

Qualifications

• Bachelor's degree preferred; combination of education and work experience considered.
• 2+ years as Project Administrator or Project Coordinator in real estate, construction, or related industry.
• Experience managing multiple tasks and documents, analyzing data, contract management, and progress reporting.
• Familiar with project budgeting and cost reporting; willingness to deepen expertise on the job.
• Proficient with Word, Excel, and PowerPoint; Adobe Acrobat and Procure; Google Workspace.
• Strong communication, interpersonal and presentation skills; detail-oriented with deadlines.
• Fast learner, reliable, with ownership and accountability; able to adapt to changing priorities.

Responsibilities

• Coordinate one or more project teams during large-scale real estate development projects.
• Manage large databases, use reporting tools and apply data to deliverables.
• Input and update budgets in a database and complete monthly cost reporting.
• Implement and maintain contract tracking and set up consultants in the billing system.
• Track purchase orders, change orders and invoices for project vendors.
• Process consultant invoices with lien waivers and insurance certificates.
• Code and track project expenses to cost codes in accounting software.
• Maintain Certificates of Insurance for projects and collect lien waivers.
• Prepare for and participate in weekly construction and design review meetings.
• Keep PM and team informed about status and issues affecting client relations.
• Prioritize in a fast-paced environment; maintain audit-ready project files.
• Assist in project closeout with final documents for subcontractors/suppliers.
• Coordinate with PM, accounting, clients and external partners to stay on track.
• Demonstrate hands-on ownership and adaptability to changing priorities.
• Perform miscellaneous duties as assigned.

Skills

Project coordination

Budgeting

Contract management

Data reporting

Administrative skills

Communication skills

Time management

Fast learner

Problem solving

Attention to detail

Ownership mindset

Teamwork

AI platforms

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Adobe Acrobat

Procure

Google Workspace

Job description

Sares Regis Group of Northern California (SRGNC) is seeking a Project Coordinator to support the Commercial Development + Advisory group. You will coordinate project teams, manage documentation, budgets and monthly reporting, and serve as a liaison with clients, consultants and vendors.

Ideal candidates have 2+ years in project coordination in real estate/AEC, strong software skills (MS Office, Google Workspace, Adobe Acrobat), excellent communication, attention to detail, and a proactive,