Real Estate Contract Compliance Reviewer

HomeServices of America; Madison (WI); On-site; USD 39,000 - 47,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with company match

Paid time off (PTO)

Flexible spending account (FSA)

Employee Assistance Program (EAP)

Job summary

HomeServices of America in Madison, WI seeks a detail-oriented professional to review real estate contracts and related docs for compliance and accuracy. The role supports education and improvement of documentation quality with a teacher's mentality. 30 hours/week with flexible hours.

The ideal candidate licenses Wisconsin real estate or will obtain broker licensure within 6 months; responsible for coaching staff and ensuring timely reviews while maintaining records.

Qualifications

• Attention to detail with ability to identify discrepancies across contracts and disclosures.
• Excellent written and verbal communication; able to coach and provide constructive feedback.
• Ability to work independently with minimal supervision and manage time effectively.
• Familiarity with real estate contracts, disclosures, amendments and transactional files.
• Licensed or in-process Wisconsin real estate license; broker license within 6 months.

Responsibilities

• Review contracts, disclosures, amendments, and files for completeness and compliance.
• Ensure transactions align with regulations, policies, and procedures.
• Identify errors, omissions, risks, and provide corrective guidance to agents and staff.
• Educate team on compliance requirements and best practices.
• Maintain records of reviews and findings; monitor deadlines for reviews.
• Coordinate with operations, legal, and brokerage to resolve concerns.
• Offer process improvements to reduce compliance risk.

Skills

Attention to detail

Written and verbal communication

Independence

Time management

Coaching and feedback

Repetitive process discipline

Education

Wisconsin real estate license (active or inactive)

Broker license within 6 months

Tools

Microsoft Office

Document management systems

Job description

We are seeking a detail-oriented and dependable professional to review real estate contracts and related documentation for compliance, accuracy, completeness, and adherence to company standards, regulatory requirements, and internal policies.

This role is ideal for someone who enjoys structured work, has exceptional attention to detail, and possesses a "teacher's mentality" by helping others understand requirements and improve documentation quality. The successful candidate will be patient, positive, self-motivated, and comfortable performing repetitive review tasks with a high degree of consistency and accuracy. 30 hours/week with flexible work hours.

Key Responsibilities

• Review real estate contracts, disclosures, amendments, and transaction files for completeness and compliance.
• Ensure transactions comply with applicable regulations, company policies, and established procedures.
• Identify errors, omissions, inconsistencies, and potential compliance risks.
• Provide clear, constructive feedback to agents, staff, and stakeholders regarding required corrections.
• Educate and guide team members on compliance requirements and best practices.
• Maintain accurate records of contract reviews and compliance findings.
• Communicate compliance issues professionally, both verbally and in writing.
• Monitor deadlines and ensure timely completion of contract reviews.
• Collaborate with operations, legal, and brokerage personnel to resolve compliance concerns.
• Recommend process improvements that enhance efficiency and reduce compliance risk.
• Perform repetitive review work with consistency, focus, and accuracy.
• Allowed to sell real estate in addition to performing the duties of this role.

Required Qualifications

• Strong attention to detail and ability to identify discrepancies.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Strong organizational and time-management skills.
• Comfortable working with repetitive processes while maintaining a high level of accuracy.
• Professional, positive, and service-oriented approach.
• Ability to provide coaching and feedback in a constructive manner.
• Proficiency with Microsoft Office and document management systems.
• Wisconsin real estate license (active or inactive). Receiving a Broker License within 6 months of employment will be required.

Preferred Qualifications

• Experience reviewing real estate contracts or transaction files preferred.
• Real estate brokerage, transaction coordination, compliance, title, escrow, mortgage, legal assistant, or paralegal experience preferred.
• Knowledge of state real estate regulations and industry compliance requirements.
• Experience training, mentoring, or coaching others.

Come join the First Weber team!

Benefits

Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer