Real Estate Closings Specialist

Career Crunch; Hopatcong (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Career Crunch is seeking a detail-oriented Legal Secretary/Real Estate Paralegal to support real estate closing workflows in New Jersey. You will handle documents, coordinate transactions from contract to closing, and maintain accurate client files while ensuring confidentiality and top-level service.

Ideal candidates have experience in residential and commercial real estate transactions, strong organization, and excellent communication skills; proficiency in MS Office is required, with a

Qualifications

• Experience as Legal Secretary, Real Estate Paralegal, Closing Coordinator, or related admin role required.
• Familiarity with residential and commercial real estate transactions preferred.
• Strong organizational and multitasking abilities required.
• Excellent written and verbal communication skills required.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) required.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Prepare, review, and manage real estate closing documents, contracts, and correspondence.
• Coordinate residential and commercial real estate transactions from contract through closing.
• Communicate with clients, attorneys, lenders, title companies, real estate agents, and municipal offices.
• Schedule closings, appointments, and meetings while maintaining attorney calendars.
• Order title searches, surveys, payoff statements, and other required closing documents.
• Prepare closing packages and ensure all documentation is complete and accurate.
• Maintain and organize physical and electronic client files.
• Conduct legal and property-related research as needed.
• Track transaction deadlines and ensure timely follow-up on outstanding items.
• Draft legal correspondence and assist with document preparation.
• Answer phones, respond to inquiries, and provide exceptional client service.
• Enter and maintain accurate information in case management and document management systems.
• Assist attorneys with administrative and paralegal duties as assigned.

Skills

Legal coordination

Real estate knowledge

Organizational skills

Communication skills

MS Office proficiency

Confidentiality

Attention to detail

Tools

Microsoft Word

Outlook

Excel

Job description

Career Crunch is seeking a detail-oriented Legal Secretary/Real Estate Paralegal to support real estate closing workflows in New Jersey. You will handle documents, coordinate transactions from contract to closing, and maintain accurate client files while ensuring confidentiality and top-level service.

Ideal candidates have experience in residential and commercial real estate transactions, strong organization, and excellent communication skills; proficiency in MS Office is required, with a