Real Estate Clerk

Pulaski County Government; Little Rock (AR); On-site; USD 30,000 - 39,000; Full time

Job summary

Pulaski County Government is seeking a detailed and reliable Clerk/Records Assistant in Little Rock to support the Circuit County Clerk’s office. You will handle real estate documents, perform indexing, and assist the public with records searches and fee processing.

The role requires a high school diploma, strong clerical skills, and the ability to manage confidential information. Office environment is standard and overtime may be required.

Qualifications

• Completion of high school or equivalency; clerical experience in real estate or legal records recommended.
• Ability to maintain accurate records and handle confidential information.
• Strong data entry and cash handling skills.
• Ability to communicate effectively, both orally and in writing.

Responsibilities

• Receive and review documents for recording (deeds, mortgages, UCC filings, plats, bonds, powers of attorney, lien assignments, leases).
• Index and code real estate documents; ensure accuracy per Arkansas law.
• Assist public with computer indexes, microfiche viewers, and printers; maintain equipment.
• Process filing fees, issue receipts, and balance cash drawer daily.
• Prepare correspondence and copies; manage mail and invoicing.

Skills

Real estate recording

Legal documents handling

Data entry

Cash handling

Customer service

Attention to detail

Communication

Education

High school diploma or equivalent

Tools

Microfilm reader/printer

Microfiche viewers

Calculator

Real estate software

Job description

• Location 401 West Markham Street,Little Rock, AR, 72201,United States
• Base Pay $29,991.78 - $39,461.76 / Year
• Employee Type Non-Exempt
• Required Degree High school
• Manage Others No

Contact information

• Phone [phone]

Description

Department: Circuit County Clerk

Position Control Number: 0101-026

FLSA Status: Non-Exempt; position is eligible for overtime

Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No

Opening Date: November 6, 2026

Closing Date: November 17, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY:

Responsible for providing assistance to the public with the filing of various types of instruments related to ownership of and/or liens against real and personal property in Pulaski County and other legal documents.

ESSENTIAL JOB FUNCTIONS:

• Receives documents including deeds, mortgages, UCC Filings, plats, Notary Bonds, Powers of Attorney, lien assignments, extension and modification agreements, and leases from abstract companies, mortgage companies, title companies, banks, attorneys, other agencies, and the general public in person and by mail; reviews documents submitted to ensure all needed information is included.
• Ensures information entered into the real estate software from documents to be recorded is accurate and compiles with Arkansas Law; affixes the recording information label to the recorded document.
• Indexes the real estate documents appropriately; ensure accuracy and the document coding is correct.
• Verifies the accuracy of data input into the computer concerning recorded documents; makes corrections as appropriate.
• Assists customers with the use of computer indexes, microfiche viewers, and readers/printers; assists with maintenance of equipment such as adding toner or paper and correcting paper jams.
• Receives plats of subdivisions and surveys for filing; ensures all necessary signatures are included and assigns plat number.
• Performs searches for documents and information requested by mail, in person, or by telephone.
• Calculates and prepares invoices for abstract companies, municipalities, attorneys, IRS, and other agencies billed on a monthly basis.
• Receives filing fees from the public; enters fee payment information into the software and produces receipt; balances cash drawer on a daily basis.
• Ensures the public records research area is cleaned at end of each day.
• Prepares correspondence to accompany the return of documents mailed for filing if the information or fee amount is incorrect.
• Provides copies of instruments as requested; determines the correct fee amount.
• Processes large amounts of incoming and outgoing mail on a timely basis.
• Provides telephone support to poll workers as needed during major elections.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Performs other related duties as required.

PERSONNEL SUPERVISED:

None

WORKING CONDITIONS:

Work is performed in a smoking-restricted office environment and may require the occasional handling of old, deteriorating paper.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Good knowledge of policies, procedures, and regulations involved with real estate recording and filing legal documents.
• Good knowledge of the legal documents filed and maintained within the Circuit County Recording Division.
• Some knowledge of basic mathematics.
• Ability to maintain a detailed accurate record-keeping system.
• Ability to communicate effectively both orally and in writing.
• Ability to handle confidential materials in a reliable manner.
• Ability to establish and maintain an effective working relationship with the general public, abstract companies, attorneys, other County employees, and outside agencies.
• Ability to conduct research for recorded documents.
• Ability to count money.
• Ability to attend work regularly and reliably.
• Skill in the operation of and data entry into a computer.
• Skill in the operation of a microfilm reader/printer and microfiche viewers.
• Skill in the use of a calculator.

PHYSICAL REQUIREMENTS:

• Digital dexterity is necessary for keyboard operation and mouse.
• Visual acuity is sufficient for normal office activities, including the use of a PC.
• Ability to effectively communicate orally, both in person and by telephone.
• Ability to lift and carry loads up to 25 pounds.

EDUCATION AND EXPERIENCE:

Completion of high school or equivalency including some training in computer operation; some clerical work experience with legal, real estate, or business record keeping; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

Requirements

Employment is contingent upon the successful completion of a criminal background check.

Regular and reliable attendance is an essential function of this position.

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Summary

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