Real Estate Bookkeeper - Multi-Entity & Projects

MCN Build; Washington; On-site; USD 55,000 - 75,000; Full time

Job summary

Morningstar Community Development is seeking a detail-oriented Bookkeeper to maintain accurate financial records across multiple properties, development projects, and affiliated entities in Washington, DC. The role works with ownership, property management, and external accountants to manage daily accounting and financial reporting.

The ideal candidate has hands-on bookkeeping experience in real estate accounting and can manage competing deadlines while keeping records organized and current.

Qualifications

• At least three years of bookkeeping or accounting experience.
• Experience maintaining books for multiple entities or business locations.
• Strong understanding of double-entry bookkeeping, account reconciliation, accounts payable, and accounts receivable.
• Proficiency with accounting software and Microsoft Excel, including formulas, sorting, filtering, and reconciliation schedules.
• Ability to identify discrepancies, investigate their causes, and follow through to resolution.
• Strong organizational skills, attention to detail, and ability to meet recurring deadlines.
• Clear communication skills and discretion when handling confidential financial information.
• Experience with AppFolio and QuickBooks.
• Familiarity with job costing, construction draws, retainage, and intercompany accounting.
• Experience supporting cash-flow forecasts and budget-to-actual reporting.
• Associate's or bachelor's degree in accounting, finance, or a related field; equivalent practical experience will be considered.

Responsibilities

• Maintain accurate general ledgers for multiple entities, properties, and projects.
• Record and properly classify income, expenses, transfers, deposits, and other transactions.
• Reconcile bank accounts, credit cards, loans, and intercompany balances monthly.
• Investigate discrepancies and resolve missing or incorrectly recorded transactions.
• Maintain supporting documentation and an organized digital accounting system.
• Review vendor invoices for accuracy, proper entity allocation, supporting documentation, and required approvals.
• Prepare payment schedules and process approved payments.
• Track unpaid invoices, vendor balances, reimbursements, and outstanding receivables.
• Prepare invoices for management fees, development fees, and reimbursable expenses.
• Maintain vendor records, collect W-9 forms, and assist with annual 1099 preparation.
• Coordinate with property management to reconcile rent collections, tenant balances, security deposits, and operating expenses.
• Track project costs by property, cost category, and approved budget.
• Maintain records of contractor payments, retainage, change orders, and construction-related invoices.
• Assemble accounting support for lender draw requests and track funding received.
• Record owner contributions, distributions, and intercompany advances with appropriate documentation.
• Track recurring obligations, including debt service, insurance, utilities, and property taxes.
• Update weekly cash balances, expected receipts, upcoming payments, and short-term cash-flow forecasts.
• Flag anticipated cash shortages, overdue receivables, and unusual expenses.
• Prepare monthly financial reports, including profit-and-loss statements, balance sheets, and accounts payable and receivable aging.
• Support month-end and year-end closing and provide organized schedules to external accountants.
• Follow approval procedures and maintain clear records of financial activity.

Skills

Double-entry bookkeeping

Account reconciliation

Accounts payable

Accounts receivable

Excel proficiency

Attention to detail

Organizational skills

Communication skills

Discretion with confidential data

Deadline management

Education

Associate's or bachelor's degree in accounting/finance/related field

Tools

AppFolio

QuickBooks

Job description

Morningstar Community Development is seeking a detail-oriented Bookkeeper to maintain accurate financial records across multiple properties, development projects, and affiliated entities in Washington, DC. The role works with ownership, property management, and external accountants to manage daily accounting and financial reporting.

The ideal candidate has hands-on bookkeeping experience in real estate accounting and can manage competing deadlines while keeping records organized and current.