Real Estate Bookkeeper Controller

THE AVGI ORGANIZATION; Hauppauge (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

The AVGI ORGANIZATION seeks a highly organized Bookkeeper / Controller to manage day-to-day real estate bookkeeping and handle higher-level controller tasks such as closing entries, reconciliations, and financial reporting for a diverse property portfolio.

This role emphasizes accuracy, multi-entity accounting, and collaboration with CPAs, property managers, and owners to deliver clear, timely financial information.

Qualifications

• Prior bookkeeping, accounting, or controller experience.
• Real estate accounting experience strongly preferred.
• Experience with multiple entities, properties, or bank accounts.
• Ability to reconcile accounts accurately and consistently.
• Strong understanding of AP, AR, general ledger entries, and monthly close procedures.
• Ability to read and understand closing statements, settlement statements, loan documents, and property-level financials.
• Strong attention to detail and ability to stay organized.
• Comfortable working in a fast-paced real estate environment.
• Ability to communicate clearly with ownership, property managers, vendors, tenants, banks, and outside accountants.
• Experience with property management or accounting software preferred.
• Proficiency with Excel and/or Google Sheets.
• Ability to identify issues, clean up records, and create better accounting processes.

Responsibilities

• Record and maintain accurate financial transactions for multiple properties and entities.
• Log real estate closings, acquisitions, refinances, sales, and related closing entries.
• Review closing statements and properly record purchase prices, loan proceeds, lender fees, escrow items, prorations, deposits, and settlement charges.
• Reconcile bank accounts, credit cards, loan accounts, escrow accounts, and security deposit accounts.
• Manage accounts payable, including entering bills, coding expenses to the correct property/entity, tracking vendor invoices, and preparing payments.
• Manage accounts receivable, including tenant charges, rent payments, reimbursements, deposits, and open balances.
• Assist with rent rolls, tenant ledgers, security deposits, and owner/property reporting.
• Track loan payments, interest, principal, escrow, and lender reserves.
• Prepare monthly financial reports by property and entity.
• Assist with monthly and year-end closing procedures.
• Maintain organized books for multiple LLCs and property-owning entities.
• Work with outside CPAs on tax preparation, year-end reporting, and required documentation.
• Help maintain clean records for acquisitions, refinances, dispositions, capital improvements, and investor-related reporting.
• Assist with CAM, tax, insurance, and other commercial tenant reimbursement tracking where applicable.
• Review accounting records for accuracy and flag discrepancies.
• Help improve internal accounting processes, controls, and reporting systems.
• Maintain vendor files, W‑9s, insurance documents, and payment records.
• Support ownership and management with ad hoc reporting and financial analysis.

Skills

Real estate accounting

Accounting for multiple entities

Account reconciliations

Financial reporting

Excel/Google Sheets

Communication with stakeholders

Tools

AppFolio

Buildium

Rent Manager

QuickBooks

Yardi

Excel/Google Sheets

Job description

We are a growing real estate investment and property management company seeking a highly organized, detail-oriented Bookkeeper / Controller to join our team. This role is ideal for someone who understands real estate accounting, can manage day-to-day bookkeeping responsibilities, and is also capable of handling higher-level controller functions such as closing entries, reconciliations, financial reporting, and property-level accounting.

Our company owns and manages a diverse portfolio of residential and commercial properties, including single-family homes, multifamily properties, industrial buildings, shopping centers, office buildings, and mixed‑use assets. We are looking for someone who can bring structure, accuracy, and consistency to our accounting process.

Responsibilities

The Bookkeeper / Controller will be responsible for managing and supporting the accounting function across our real estate portfolio.

• Record and maintain accurate financial transactions for multiple properties and entities.
• Log real estate closings, acquisitions, refinances, sales, and related closing entries.
• Review closing statements and properly record purchase prices, loan proceeds, lender fees, escrow items, prorations, deposits, and settlement charges.
• Reconcile bank accounts, credit cards, loan accounts, escrow accounts, and security deposit accounts.
• Manage accounts payable, including entering bills, coding expenses to the correct property/entity, tracking vendor invoices, and preparing payments.
• Manage accounts receivable, including tenant charges, rent payments, reimbursements, deposits, and open balances.
• Assist with rent rolls, tenant ledgers, security deposits, and owner/property reporting.
• Track loan payments, interest, principal, escrow, and lender reserves.
• Prepare monthly financial reports by property and entity.
• Assist with monthly and year‑end closing procedures.
• Maintain organized books for multiple LLCs and property‑owning entities.
• Work with outside CPAs on tax preparation, year‑end reporting, and required documentation.
• Help maintain clean records for acquisitions, refinances, dispositions, capital improvements, and investor‑related reporting.
• Assist with CAM, tax, insurance, and other commercial tenant reimbursement tracking where applicable.
• Review accounting records for accuracy and flag discrepancies.
• Help improve internal accounting processes, controls, and reporting systems.
• Maintain vendor files, W‑9s, insurance documents, and payment records.
• Support ownership and management with ad hoc reporting and financial analysis.

Qualifications

• Prior bookkeeping, accounting, or controller experience.
• Real estate accounting experience strongly preferred.
• Experience working with multiple entities, properties, or bank accounts.
• Ability to reconcile accounts accurately and consistently.
• Strong understanding of AP, AR, general ledger entries, and monthly close procedures.
• Ability to read and understand closing statements, settlement statements, loan documents, and property‑level financials.
• Strong attention to detail and ability to stay organized.
• Comfortable working in a fast‑paced real estate environment.
• Ability to communicate clearly with ownership, property managers, vendors, tenants, banks, and outside accountants.
• Experience with property management or accounting software preferred.
• Proficiency with Excel and/or Google Sheets.
• Ability to identify issues, clean up records, and create better accounting processes.

Preferred Experience

• Real estate investment accounting.
• Property management accounting.
• Commercial real estate accounting.
• Residential rental accounting.
• CAM/NNN reconciliations.
• AppFolio, Buildium, Rent Manager, QuickBooks, Yardi, or similar systems.
• Recording acquisitions, dispositions, refinances, and closing entries.
• Working with multiple LLCs or related entities.
• Investor reporting or partner distributions.

Ideal Candidate

We are looking for someone who is more than just a data‑entry bookkeeper. The right person should be able to take ownership of the accounting process, keep records organized, reconcile accounts, understand property‑level reporting, and help management get accurate financial information.

This person should be reliable, detail‑oriented, proactive, and comfortable working independently. We need someone who can handle everyday bookkeeping tasks while also having the ability to think at a higher accounting level.