Real Estate Assistant Part Time

Meridian Real Estate Group; Marietta (GA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated Real Estate Administrative Assistant to join their dynamic team. This role involves managing transaction documents, ensuring compliance with legal procedures, and supporting the lead agent. The ideal candidate will be detail-oriented, possess strong communication skills, and have a passion for real estate. This position offers an exciting opportunity to grow professionally while contributing to the success of a thriving real estate firm. If you're ready to take on a challenge and make a difference, this could be the perfect role for you.

Qualifications

• 1-3 years of customer service and management experience.
• 1-3 years of administrative experience.

Responsibilities

• Input and manage all listings in FMLS, MLS, and other platforms.
• Assist with database (CRM) management, including data entry.
• Monitor contract deadlines and coordinate agent calendars.

Skills

Strong written and verbal communication skills

Exceptional organizational and project management skills

Basic understanding of bookkeeping

Ability to read and understand lengthy real estate contracts

Great focus and attention to detail

Ability to work independently and in team settings

Education

High school diploma

College degree in business or administration

Tools

Dotloop

Job description

Posted 3 days ago

Description

We’re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!

This Real Estate Administrative Assistant is an individual looking to become an integral part of a very successful real estate company by managing all the day-to-day details. They have the inclination and skill set to build, implement, and manage multiple systems for maximum efficiency. He or she is deeply committed to completing tasks the right way with a high degree of quality. This person has immense focus and can do one thing for long periods of time as well as the ability to switch from one task to another quickly and efficiently. He or she works well both independently and interdependently.

This role is focused on supporting the lead agent in achieving greater success and growing their own skills to develop into a supportive leader within the team.

Responsibilities

1. Primary Objectives - Major objectives to be accomplished by the person in this job
2. Listing Input - Input and manage all listings in FMLS, MLS, Listing Concierge, Dash, CoStar, or other platforms used by the team.
3. Contract to Close - Build, implement, and manage systems for sellers, buyers, information management, and back office support.
4. Assist with database (CRM) management, including data entry of contacts, sales pipeline management, and data cleanup.
5. Work with the accountant and Team Leader to maintain the books, track expenses, ensure collection of commissions, review financial reports, and look for ways to improve profits.
6. Oversee all contract dates and details through closing, monitor deadlines, and coordinate agent calendars.
7. Create and maintain an Operations Manual documenting all systems and standards.

Regular Work Activities

1. Listing data entry and updates
2. Creation of brokerage agreements, offer contracts, lease documents, amendments, etc.
3. Development, implementation, and management of operational systems
4. Property and market research as needed
5. Setting appointments as needed
6. Bookkeeping (AR / AP) and budget review
7. Monitoring all contract deadlines through closing
8. Maintaining and organizing listing and contract documents in Dotloop
9. Coordination of photo shoots and sign installations for listings

Key Skills

• Strong written and verbal communication skills
• Ability to build loyalty with clients
• Exceptional organizational and project management skills
• Basic understanding of bookkeeping
• Ability to read and understand lengthy real estate contracts
• Ability to measure the value and success of products/services used by the team
• Great focus and attention to detail
• Concern for doing things correctly
• Calmness under pressure
• Ability to work with high-level professionals without intimidation
• Desire to learn and grow professionally
• Strong support orientation towards the Team Leader
• Service-oriented attitude
• Ability to work independently and in team settings

People Contacts and Interactions

• Lead Agent - daily
• Agent Team - daily

Qualifications

Experience, Training, and Education

• High school diploma required
• College degree in business or administration preferred
• 1-3 years of customer service and management experience
• 1-3 years of administrative experience
• Previous experience with a Realtor/Real Estate Company, especially Coldwell Banker Realty, preferred

Compensation

$18 - $20 hourly

Meridian Real Estate Group is devoted to helping our clients.