Real Estate Administrative Coordinator

EcoShield; Gilbert (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Weekly Pay

Paid sick and vacation time

10 company-paid holidays

Comprehensive benefits package

401(k) with match

Employee Assistance Program (EAP)

Discounted pest control services

Job summary

EcoShield Pest Solutions seeks a Real Estate Administrative Coordinator to provide administrative and operational support for the company’s commercial real estate portfolio, including lease administration, acquisitions, facilities coordination, and vendor management.

The role requires strong communication, financial acumen, and the ability to manage competing priorities while collaborating with landlords, brokers, vendors, and internal teams.

Qualifications

• 3+ years of experience in commercial real estate, property management, facilities management, lease administration, contract administration, or a related field.
• Experience reviewing invoices, lease charges, utility bills, or other financial documentation; basic AP or financial administration experience required.
• Experience reviewing contracts, lease agreements, invoices, and related business documentation; working knowledge of commercial lease terminology and real estate processes.
• Experience coordinating with landlords, brokers, vendors, and internal business partners.
• Active Real Estate License preferred.

Responsibilities

• Coordinate real estate operations, including lease administration, acquisitions support, project coordination, stakeholder communication, and portfolio management activities.
• Serve as a liaison between landlords, brokers, vendors, branch leadership, Operations, Finance, and other internal departments to support real estate initiatives.
• Coordinate commercial lease administration activities, including lease renewals, amendments, terminations, critical date tracking, and maintenance of lease documentation.
• Support facilities operations by coordinating maintenance activities, inspections, permits, licenses, vendor services, and occupancy requirements across multiple locations.
• Review and maintain lease agreements, contracts, and related documentation while monitoring deadlines, obligations, and compliance requirements.
• Maintain portfolio records, project tracking, vendor information, lease documentation, and reporting through internal systems and software platforms.
• Support real estate acquisition activities, including branch openings, temporary sales offices, site selection coordination, and due diligence efforts.
• Review invoices, utility bills, lease charges, and vendor payments to support accounts payable processing and financial accuracy.
• Coordinate cross-functional projects and manage multiple priorities in a fast-paced environment while supporting real estate and facilities initiatives.

Skills

Commercial real estate

Lease administration

Vendor coordination

Contract administration

Facilities management

Financial acumen

Education

Real estate license (preferred)

Job description

275 E Rivulon Blvd Ste 106 Gilbert, Arizona 85927

Position Summary

The Real Estate Administrative Coordinator provides administrative and operational support for the company’s commercial real estate portfolio, including lease administration, acquisitions,facilitiescoordination, and vendor management. This role requiresstrong communication, financial acumen, and the ability to independently manage competing priorities while partnering with landlords, brokers, vendors, and internal teams.

Responsibilities

• Coordinate real estate operations, including lease administration, acquisitions support, project coordination, stakeholder communication, and portfolio management activities.
• Serve as a liaison between landlords, brokers, vendors, branch leadership, Operations, Finance, and other internal departments to support real estate initiatives.
• Coordinate commercial lease administration activities, including lease renewals, amendments, terminations, critical date tracking, and maintenance of lease documentation.
• Support facilities operations by coordinating maintenance activities, inspections, permits, licenses, vendor services, and occupancy requirements across multiple locations.
• Review andmaintainlease agreements, contracts, and related documentation whilemonitoringdeadlines, obligations, and compliance requirements.
• Maintain portfolio records, project tracking, vendor information, lease documentation, and reporting through internal systems and software platforms.
• Support real estate acquisition activities, including branch openings, temporary sales offices, site selection coordination, and due diligence efforts.
• Review invoices, utility bills, lease charges, and vendor payments to supportaccountspayable processing and financial accuracy.
• Coordinate cross-functional projects and manage multiple priorities in a fast-paced environment while supporting real estate and facilities initiatives.

Qualifications and Requirements

• 3+ years of experience in commercial real estate, property management, facilities management, lease administration, contract administration, or a related field
• Experience reviewing invoices, lease charges, utility bills, or other financial documentation; basic AP or financial administration experiencerequired
• Experience reviewing contracts, lease agreements, invoices, and related business documentation; working knowledge of commercial lease terminology and real estate processes
• Experience coordinating with landlords, brokers, vendors, and internal business partners
• Active Real Estate License preferred

Why Work forEcoShieldPest Solutions?

The Shield Co. Management /EcoShieldPest Solutions is one of the fastest-growing pest control companies in the country! Our mission is to create the world’s happiest family, and our purpose is to spread happiness. We do this by delivering exceptional experiences to our customers, employees, partners, and communities—treating everyone like family.

EcoShieldPest Solutions is proud to offer competitive pay and full benefits!

• Weekly Pay – get paid every Friday!
• Paidsickand vacation time along with 10 company-paid holidays.
• Comprehensivebenefits package includingmedical, dental, and vision options.
• 401(k) with a competitive match.
• Access to the Employee Assistance Program (EAP).
• Discountedpest control services for employees andtheir friends andfamily.

Physical Demands and Working Requirements

The physical demands and working conditions outlined here are typical requirements for an employee to effectively carry out the essential duties of this job.Reasonableaccommodationsmay be provided toassistindividuals with disabilities in performing these essential functions.

• Requires prolonged periods of sitting at a desk or workstation
• Frequent use of hands and fingers for typing and using a computer mouse
• Occasionally lift and carry office materials or supplies up to 25 pounds
• Requiresclear visionfor reading documents, computer screens, and other office materials
• Work is inside a climate-controlled office with quiet to moderate noise level

The above statements are meant to outline the general nature and scope of work performed by employees in this role. They should not be interpreted as an exhaustive list of all responsibilities, duties, and skillsrequiredfor this position.

EcoShield is an equal opportunity employer, committed to diversity and inclusion. We make employment decisions based on merit and business needs, without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Americans with Disabilities Act (ADA): The Shield Co. Management, LLC is committed to providing reasonable accommodations to qualified individuals with disabilities during both the hiring process and throughout employment, in accordance with applicable laws.