RD Warehouse Coordinator

AbbVie; North Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

AbbVie is seeking a detail-oriented R&D Warehouse Coordinator to manage the Lake County warehouse in support of clinical drug manufacture. You’ll ensure GMP materials are available for scheduled dates by coordinating with vendors, stockrooms, and QA, while maintaining strict compliance and a clean, safe workplace.

The role requires multi-tasking across sampling, dispensing, receiving, and shipping, with responsibilities spanning domestic and international shipments and FTZ operations.

Qualifications

• High school diploma required.
• Associate degree or equivalent experience preferred.
• 3 to 5 years of warehouse experience.
• 4 to 6 years of pharmaceutical industry experience.
• Understanding of the investigational material supply chain and worldwide regulatory and quality requirements.
• Strong interpersonal and team work competencies.
• Ability to multi-task and reprioritize the workload per changing project demands.
• Strong computer skills including the use of Microsoft Word and Excel.

Responsibilities

• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
• Order materials and track those orders through fulfillment. Tracks inventory usage and orders resupplies as needed. Physically receives materials into the inventory management system.
• Perform sampling activities for materials that need to be tested against analytical specifications. Perform dispensing activities for extemporaneous dose preparations and assures timely delivery. Retains materials in the correct locations and keeps the warehouse in an orderly and clean manner. Reviews inventory regularly to purge aging inventory and identify and resolve any discrepancies.
• Moves materials to and from the manufacturing floor. Picks, packs and ships materials to the packaging area, third party manufacturers and commercial sites, domestic and international.
• Interfaces with Customs Operations as needed to send and receive international shipments. Manages materials within the Foreign Trade Zone (FTZ) to assure full product accountability to Customs Operations. Processes materials destruction requests. Manages the developmental inventory database and provides development materials for experimental activities upon request. Acts as the area SME for the inventory management system.
• Supports investigations of any compliance issues related to the warehouse.
• Maintains a safe working environment in the warehouse area. Maintains the quality system procedures related to warehousing activities.
• Accountable for ensuring that all activities pertaining to material handling are handled in a timely manner while maintaining the highest levels of compliance and quality. This position will be required to resolve any issues that arise pertaining to material handling in the warehouse and requires a high level of independence, with major decisions made in conjunction with the Operations Manager. Look for ways to enhance the efficiency, quality, and level of compliance of the warehouse operations.
• Decisions and actions have a direct impact on the clinical drug supply efficiency, effectiveness (cost, time and quality) and compliance. This position requires the ability to understand the customers' needs and appropriately prioritize the overall workload. His / her actions and deliverables will impact the efficiency, quality, and compliance of all clinical drug supply shipments from the Lake County site.

Skills

Interpersonal skills

Teamwork

Multi-tasking

Independence

Communication

Education

High school diploma

Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Purpose

The R&D Warehouse Coordinator is the person responsible for maintaining and managing the entire Lake County warehouse in the support of clinical manufacture of drug products while maintaining the highest level of compliance and quality. The warehouse needs to ensure all GMP materials are in hand for the scheduled manufacture dates by coordinating with Vendors, Purchasing, Stock Rooms, Customs, Clinical Manufacturing Leads, Formulation Scientists, Analytical Scientists and Quality Assurance.

Responsibilities

• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
• Order materials and track those orders through fulfillment. Tracks inventory usage and orders resupplies as needed. Physically receives materials into the inventory management system.
• Perform sampling activities for materials that need to be tested against analytical specifications. Perform dispensing activities for extemporaneous dose preparations and assures timely delivery. Retains materials in the correct locations and keeps the warehouse in an orderly and clean manner. Reviews inventory regularly to purge aging inventory and identify and resolve any discrepancies.
• Moves materials to and from the manufacturing floor. Picks, packs and ships materials to the packaging area, third party manufacturers and commercial sites, domestic and international.
• Interfaces with Customs Operations as needed to send and receive international shipments. Manages materials within the Foreign Trade Zone (FTZ) to assure full product accountability to Customs Operations. Processes materials destruction requests. Manages the developmental inventory database and provides development materials for experimental activities upon request. Acts as the area SME for the inventory management system.
• Supports investigations of any compliance issues related to the warehouse.
• Maintains a safe working environment in the warehouse area. Maintains the quality system procedures related to warehousing activities.
• Accountable for ensuring that all activities pertaining to material handling are handled in a timely manner while maintaining the highest levels of compliance and quality. This position will be required to resolve any issues that arise pertaining to material handling in the warehouse and requires a high level of independence, with major decisions made in conjunction with the Operations Manager. Look for ways to enhance the efficiency, quality, and level of compliance of the warehouse operations.
• Decisions and actions have a direct impact on the clinical drug supply efficiency, effectiveness (cost, time and quality) and compliance. This position requires the ability to understand the customers' needs and appropriately prioritize the overall workload. His / her actions and deliverables will impact the efficiency, quality, and compliance of all clinical drug supply shipments from the Lake County site.

Qualifications

• High school diploma required. Associates degree or equivalent breath of experience preferred.
• 3 to 5 years of warehouse experience. Experience managing a clinical supplies warehouse is preferred.
• 4 to 6 years of pharmaceutical industry experience.
• Understanding of the investigational material supply chain and worldwide regulatory and quality requirements.
• Strong interpersonal and team work competencies.
• Ability to multi-task and reprioritize the workload per changing project demands.
• Strong computer skills including the use of Microsoft Word and Excel.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html