RCM Coordinator

Sciometrix; New Jersey; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

Paid time off

Paid holidays

Job summary

Sciometrix is seeking a detail-oriented RCM Coordinator to bridge coding, billing, clinical staff, and payers. This on-site role in Somerset, NJ focuses on coordinating daily revenue cycle workflows, monitoring claims, denials, and posting payments while ensuring HIPAA-compliant processes.

The candidate will manage insurance verification and prior authorizations, generate routine RCM reports, and support process improvements to reduce denials and speed reimbursement.

Qualifications

• Experience in medical billing, revenue cycle, or healthcare admin coordination (4–6 years).
• Strong communication and organizational skills in deadline-driven environments.
• Familiarity with ICD-10, CPT, HCPCS coding and payer billing requirements.

Responsibilities

• Coordinate daily RCM workflows between coding, billing, clinical staff and payers.
• Monitor claim status, denials, and payment posting to ensure timely cash flow.
• Verify insurance, eligibility checks, and prior authorizations as needed.
• Prepare and distribute RCM reports (claims, denials, AR aging).
• Maintain documentation trails and audit-ready records.

Skills

Communication

Attention to detail

Multitasking

Education

Associate's degree in healthcare administration/business/related field

Tools

EMR/EHR software

Practice management software

Microsoft Office

Job description

At Sciometrix, our goal is to deliver the best-ever personalized care with utmost compassion enabling patients to lead healthier and happier lives. Our commitment to innovation in healthcare technology drives us to lead the way in Care Management, Digital Care Coordination, Value-Based Care, and Population Health. We envision a world where advanced technology and human compassion intersect seamlessly to deliver superior patient experiences and outcomes. Our mission is to enhance the lives of patients by leveraging digital solutions that reduce hospital readmissions, improve health outcomes, and optimize the delivery of healthcare services. At the heart of our philosophy lies the belief that every patient deserves access to the highest quality of care, tailored to their individual needs. We strive to make this vision a reality by pioneering innovative solutions that prioritize patient well-being and provider efficiency. With Sciometrix, the future of healthcare is not just about treating illnesses; it's about empowering patients to live their best lives.

What’s In It For You

Innovative & Diverse Healthcare Startup Culture

Be part of a team that values structured thinking, ownership, and high-impact execution. We foster an inclusive, dynamic environment where every employee's voice is valued in transforming virtual care and enhancing patient experiences.

Collaborative, Team-Based Care Environment

Work closely with RCM team, specialists, allied health professionals, and cross-functional teams including Operations, sales, product, and support. Your role will be essential in delivering exceptional service across the care continuum.

Cutting-Edge Telehealth Technology

Be part of the evolution of telehealth and virtual care delivery. Gain access to proprietary, HIPAA-compliant software and advanced AI-driven tools like Clinicus that support remote patient monitoring, documentation, care coordination, and improved patient outcomes.

Global Network & Professional Growth

Expand your professional network while learning and growing alongside healthcare and technology professionals worldwide. Be part of an organization that embraces innovation and empowers employees to grow within the evolving landscape of virtual care.

Commitment To Diversity, Inclusion & Belonging

We are committed to building a safe, inclusive workplace where every team member feels respected and empowered. Our leadership prioritizes creating an environment where you can bring your authentic self to work.

Competitive Compensation & Benefits

Enjoy a competitive salary aligned with your experience, along with a comprehensive benefits package including medical, dental, vision coverage, paid time off, paid holidays.

Positive & Rewarding Work Environment

Join a company recognized for clinical excellence, patient satisfaction, and provider success — where your contributions are valued, supported, and celebrated.

About The Role

We are seeking a highly organized and detail-oriented RCM Coordinator to join our Revenue Cycle Management team. This role serves as an operational hub between coding, billing, clinical staff, and payers - coordinating daily RCM workflows, monitoring claim status, resolving front-line issues, and keeping communication flowing so the revenue cycle runs smoothly from patient encounter to payment posting. This is a full-time, on-site role located in our Somerset, NJ office.

Key Responsibilities

Daily Coordination & Communication

• Monitor and manage the shared RCM/billing mailbox daily — triage payer correspondence, denial notices, patient billing inquiries, and internal requests, routing each to the right team member and responding within SLA.
• Serve as the first point of contact for coding, billing, and collections questions from internal clinical and administrative staff.
• Coordinate communication between coders, billers, physicians, nurse practitioners, and payers to resolve documentation gaps or claim holds.
• Maintain and update trackers/logs (claims in process, denials, pending documentation, escalations) and share status updates with the RCM Manager.
• Make outbound calls to patients to verify insurance coverage and update account information as needed.

Claims & Billing Workflow Support

• Track claims through the full billing cycle — submission, clearinghouse acceptance, payer adjudication, denial/appeal, and payment posting.
• Review claim edits, rejections, and clearinghouse reports; route corrections to the appropriate coder or biller and follow up to closure.
• Support timely charge entry and claims submission by confirming encounters, documentation, and coding are complete and ready for billing.
• Assist with insurance verification, eligibility checks, and prior authorization tracking as needed.
• Help prepare and distribute daily/weekly RCM reports (claims submitted, denials, AR aging, first-pass acceptance rate).

Denial & AR Follow-Up

• Log and categorize denials, identify trends, and elevate recurring issues to coding, billing, or payer contacts.
• Support timely appeals by gathering documentation, correcting claims, and coordinating resubmission with the billing team.
• Follow up on aged accounts receivable and outstanding payer balances, documenting all activity in the practice management/EHR system.

Compliance & Process Improvement

• Ensure all coordination activities comply with HIPAA, CMS, and payer-specific telehealth billing guidelines.
• Identify workflow bottlenecks and recommend process improvements to reduce denials and improve first-pass acceptance rate (FPAR).
• Maintain accurate, organized documentation and audit trails to support pre-billing and compliance reviews.
• Stay current on payer policy changes, telehealth regulations, and RCM industry best practices.

Required Qualifications

• High school diploma or equivalent required; Associate's degree in healthcare administration, business, or related field preferred.
• 4–6 years of experience in medical billing, revenue cycle, or healthcare administrative coordination (telehealth or outpatient setting a plus).
• Working knowledge of ICD-10, CPT, and HCPCS coding concepts, and payer billing requirements (Medicare, Medicaid, Commercial, CCM, RPM).
• Proficiency with EMR/EHR and practice management/billing software, plus strong Microsoft Office/Outlook skills.
• Excellent written and verbal communication skills; comfortable managing high email and phone volume and cross-team follow-up.
• Strong organizational skills and attention to detail in a deadline-driven RCM environment.
• Ability to multitask, prioritize, and track multiple open items to resolution.

Preferred Skills

• Coding or billing certification (CPC, CBCS, CMAA, or similar) a plus, though not required for this coordinator-level role.
• Experience with denial management, AR follow-up, or pre-billing audit workflows.
• Familiarity with telehealth-specific billing models (CCM, RPM, virtual visits).
• Strong analytical and problem-solving skills; comfortable working independently and collaboratively.

Sciometrix is an Equal Opportunity Employer and is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, disability, gender identity, veteran status, and more. Join us at Sciometrix and be part of a team dedicated to transforming healthcare through telehealth innovation.

Skills: hipaa,billing,revenue cycle management,denials,cpt coding,rpm,cmaa,cpc,ehr,payer,ccm,icd-10,accounts receivable,cbcs,payer billing,cms,hcpcs,electronic medical record (emr),rcm