Rare Disease Senior Project Manager — Remote

ProPharma; Chicago (IL); Hybrid; USD 90,000 - 120,000; Full time

Job summary

ProPharma is seeking a Clinical Project Manager to oversee assigned studies from start to close, coordinating cross-functional teams and maintaining timelines and budgets. You will lead communication with sponsors, track study metrics, and ensure regulatory compliance with FDA/ICH-GCP.

Hybrid work options available in the Chicago area. The role focuses on risk management, budget oversight, and continuous process improvement across the study lifecycle, with collaboration across functional areas

Responsibilities

• Plans and manages assigned studies from start to close out while managing project timelines and project budget.
• Proactively anticipates and understands concerns/issues/delays in the project and develops risk assessment and contingency plans.
• Holds each functional area responsible for associated risk mitigation and management.
• Primary source of communication for the clinical project team as well as the cross functional project teams both internal and external stakeholders.
• Participates in project kick-off meetings, provides regular updates to client, and ensures maintenance of communication between team members and client.
• Monitors project budget vs. cost. Responsible for timely execution of change orders to ensure that the project margins are being met.
• Tracks and forecasts budget, metrics, timelines progress for all project deliverables to enable better project decisions.
• Gathers metrics from cross-functional areas in relation to project progress.
• Provide study-specific training for the assigned clinical operations staff as appropriate.
• Evaluate and identify resourcing needs and continuously monitor the life cycle of the study.
• Develop, analyze, and report study metrics to Sponsor per Project Plan and proactively identify and communicate any risks or concerns.
• Develop and maintain Study Project Plans including, but not limited to, site selection and monitoring plans, TMF management plan, payment plans, etc.
• Provide strategic input into study documents such as study synopsis, protocol, ICF, CRFs, CRF Completion Guidelines, Study Execution Plans, Clinical Data Review Plan, Safety Plan, Clinical Database edits specifications, Annotated Monitoring Visit Report templates, Clinical Study Report development, etc. as assigned.
• Manages study drug product and non-drug site supplies (study materials/equipment/manuals), deliverable development, shipment, tracking accountability and resupply to sites as needed.
• Develops the agenda and manages the planning and execution of Investigator Meetings: meeting vendor contracting and management, coordinate development of meeting agenda, content development and delivery of operational (non-Clinical Science) presentations and training materials, manage meeting execution and documentation; ensure input from key stakeholders.
• Responsible for the development and presentation of slides and training materials for various audiences.
• Assists with vendor selection (ECG, Lab, IWRS, IRB, Raters) and contracting for assigned studies.
• Ensures clinical study team compliance with applicable FDA / ex-US regulations, ICH-GCPs, other local regulatory requirements and corporate SOPs.
• Develop subject recruitment/retention strategy and related initiatives for assigned studies.
• Collaborate and communicate with other functional areas to identify and evaluate fundamental issues on study related projects.
• Leads and/or participates in investigator, client, and cross-functional team meetings.
• Oversee maintenance and quality review of study TMF.
• Develop and maintain tools for management of study deliverables (i.e., timelines, study plans, adherence to monitoring plan and TMF plan, etc.).
• Other duties as assigned

Job description

ProPharma is seeking a Clinical Project Manager to oversee assigned studies from start to close, coordinating cross-functional teams and maintaining timelines and budgets. You will lead communication with sponsors, track study metrics, and ensure regulatory compliance with FDA/ICH-GCP.

Hybrid work options available in the Chicago area. The role focuses on risk management, budget oversight, and continuous process improvement across the study lifecycle, with collaboration across functional areas