Senior Project Manager - Rare Disease

PPG US ProPharma Group, LLC; Chicago (IL); On-site; USD 90,000 - 130,000; Full time

Job summary

ProPharma is seeking a Clinical Project Manager to lead studies from start to closeout, coordinating timelines, budgets, and cross‑functional teams across regulatory sciences, clinical research solutions, quality, and pharmacovigilance. You will ensure FDA/ICH-GCP compliance and clear communication with sponsors and stakeholders.

Responsibilities include risk assessment, change orders, TMF oversight, vendor coordination, and performance metrics.

Job description

For the past 25 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies.

ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle.

With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.

Plans and manages assigned studies from start to close out while managing project timelines and project budget. Proactively anticipates and understands concerns/issues/delays in the project and develops risk assessment and contingency plans. Holds each functional area responsible for associated risk mitigation and management. Primary source of communication for the clinical project team as well as the cross functional project teams both internal and external stakeholders. Participates in project kick-off meetings, provides regular updates to client, and ensures maintenance of communication between team members and client. Monitors project budget vs. cost. Responsible for timely execution of change orders to ensure that the project margins are being met. Tracks and forecasts budget, metrics, timelines progress for all project deliverables to enable better project decisions. Gathers metrics from cross-functional areas in relation to project progress. Provide study-specific training for the assigned clinical operations staff as appropriate. Evaluate and identify resourcing needs and continuously monitor the life cycle of the study. Develop, analyze, and report study metrics to Sponsor per Project Plan and proactively identify and communicate any risks or concerns. Develop and maintain Study Project Plans including, but not limited to, site selection and monitoring plans, TMF management plan, payment plans, etc. Also responsible for creating, training, and updating study specific tools and templates to be used throughout the course of the trial. Provide strategic input into study documents such as study synopsis, protocol, ICF, CRFs, CRF Completion Guidelines, Study Execution Plans, Clinical Data Review Plan, Safety Plan, Clinical Database edit specifications, Annotated Monitoring Visit Report templates, Clinical Study Report development, etc. as assigned. Manages study drug product and non-drug site supplies (study materials/equipment/manuals), deliverable development, shipment, tracking accountability and resupply to sites as needed. Develops the agenda and manages the planning and execution of Investigator Meetings: meeting vendor contracting and management, coordinate development of meeting agenda, content development and delivery of operational (non-Clinical Science) presentations and training materials, manage meeting execution and documentation; ensure input from key stakeholders. Responsible for the development and presentation of slides and training materials for various audiences. Assists with vendor selection (ECG, Lab, IWRS, IRB, Raters) and contracting for assigned studies. Ensures clinical study team compliance with applicable FDA / ex-US regulations, ICH-GCPs, other local regulatory requirements and corporate SOPs. Develop subject recruitment/retention strategy and related initiatives for assigned studies. Collaborate and communicate with other functional areas to identify and evaluate fundamental issues on study related projects. Leads and/or participates in investigator, client, and cross-functional team meetings. Oversee maintenance and quality review of study TMF. Develop and maintain tools for management of study deliverables (i.e., timelines, study plans, adherence to monitoring plan and TMF plan, etc.). Other duties as assigned #LI-AP1 #LI-REMOTE

We celebrate our differences and strive to create a workplace where each person can be their authentic self.

We are committed to diversity, equity, and inclusion.

Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits.

With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team.

We do not rely on AI screening tools to support our hiring process.

All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.