Rail Resource Coordinator

King County; Seattle (WA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

King County Metro Transit’s Rail Division seeks a Rail Resource Coordinator (Program/Project Manager II) to join the Link Light Rail Permitting team. You will coordinate contractor access to the Right of Way and support the permit lifecycle from submittal to finalization.

This role supports a hybrid work schedule with 2 onsite days weekly and requires collaboration with Sound Transit and city agencies. The position emphasizes data analysis, reporting, and stakeholder engagement.

Qualifications

• Minimum of 1 year experience managing and coordinating projects and/or processes.
• Knowledge of project management principles and organizational skills.
• Experience utilizing a computer and other tools to gather, manipulate, and use data to determine accurate solutions and plans.
• Demonstrated knowledge of research methods and ability to find and use data.
• Demonstrated ability to pay close attention to detail and complete work with a high level of accuracy.
• Strong oral, written, and interpersonal communications skills with the demonstrated ability to provide easily understandable information and direction.
• Demonstrated ability to work successfully with a variety of individuals from diverse backgrounds with diverging opinions and viewpoints.
• Demonstrated organizational skills for managing and prioritizing a diverse workload with multiple customers.
• Basic quantitative skills
• Ability to work collaboratively with internal and external stakeholders to develop solutions to problems
• Experience handling multiple tasks and priorities in a fast-paced environment
• Skill in solving problems, negotiating differences, and resolving conflicts among multiple stakeholders
• Experience working in an environment that may include ambiguity
• Proficiency in MS Office, particularly Outlook, Word, SharePoint, and Excel

Responsibilities

• Review, prepare, and process Link Light Rail Permit Requests in accordance with SOP 6.15.
• Review materials submitted by requestors, analyze information for completeness, and obtain additional information as needed.
• Work with light rail chief work groups to clarify permit information during meetings and one-on-ones.
• Co-develop and manage web-based Rail Permitting materials and outward facing presence for contractors.
• Foster an equitable, diverse and inclusive work environment.
• Respond to inquiries related to Rail Permitting and provide direction.
• Produce weekly Rail Permitting reports and update materials in Coordinate.
• Gather and analyze data and produce program status reports.
• Lead the weekly Rail Permitting Coordination Meeting and stakeholder meetings.
• Responsible for all assigned permits from submittal to finalization; ensure clarity of work, system impacts, and safety.
• Perform other related duties.

Skills

Project management

Organizational skills

Data gathering & analysis

Communication

Problem solving

Tools

MS Office

Outlook

Word

SharePoint

Excel

Job description

*This position is open to all King County employees and the general public *

Job Summary

King County Metro Transit’s Rail Division is seeking an outstanding Project Management professional to become the next Rail Resource Coordinator (Program/Project Manager II) on the Link Light Rail Permitting team. Metro Transit’s Rail Division collaborates with Sound Transit to operate Light Rail service. The Link Light Rail Permitting team coordinates access by contractors to the Link Light Rail Right of Way.

This recruitment process will be used to fill one (1) Term Limited Temporary (TLT) or one (1) Special Duty Assignment (SDA) position. This PPM II SDA/TLT opportunity is anticipated to last for 12 months (with possibility of extension).

About King County Metro Transit's Rail Division

King County Metro's Rail Division manages and maintains Sound Transit’s Link Light Rail, a growing network spanning 60 miles and serving 38 stations across the Puget Sound region. Together with Metro's extensive fixed-route bus system and mobility services, the Link Light Rail system is the backbone of an integrated regional transit network that gives people real freedom of movement. As Puget Sound transit agencies work together to build a seamless, connected system, our light rail system plays a central role in expanding access, reducing barriers, and ensuring that everyone across our region can get where they need to go.

Joining Metro's Rail Division means joining an organization that is shaping the future of public transportation in the Pacific Northwest and setting the standard for modern rail operations nationwide. This is a division that values strategic thinking, collaborative leadership, and a deep commitment to the people we serve, both our riders and our teams. Whatever your role, your work here contributes to something that matters, a light rail system that thousands of people count on every day.

Who May Apply

This position is open to King County employees and the general public.

King County Employees applying for the SDA need to have passed their six (6) month probationary period (or will complete it by the closing date of this posting) in their current career service position.

This recruitment will be used to establish an eligibility list to fill future SDA/TLT openings in this classification over the next year (12 months) and will be utilized at the discretion of the hiring authority.

As a Project/Program Manager II, you will:

• Review, prepare, and processLink Light Rail Permit Requests in accordance with standard operating procedures (SOP 6.15)
• Review materials submitted by requestors (including work plans and drawings), analyze information for completeness, identify additional requirements and obtain all necessary additional information to safely fulfill request.
• Work with all light rail chief work groups to further clarify permit information during group meetings and one-on-ones.
• Co-develop and manage web-based Rail Permitting materials and outward facing presence for use by Sound Transit contractors and other permit requestors.
• Foster an equitable, diverse and inclusive work environment
• Respond to inquiries from Sound Transit, Sound Transit contractors, and city or other interjurisdictional agencies related to the Rail Permitting process. Provide direction to others about the process.
• Produce weekly Rail Permitting reports, post and update permitting information and materials inCoordinate.
• Gather and analyze data and produce various weekly/monthly/quarterly program status or other reports as needed.
• Lead the weekly Rail Permitting Coordination Meeting, as well as internal KCM stakeholder meetings. Represent the Rail Permitting Program at other meetings as required.
• Responsible for all assigned permits (typically assigned by area or type). Must facilitate the processing of the permit from submittal to finalization, ensuring that the permit clearly represents the work that is taking place, system impacts and safety considerations.
• Perform other related duties.

Minimum qualifications:

• Minimum of 1 year experience managing and coordinating projects and/or processes
• Knowledge of project management principles and organizational skills
• Experience utilizing a computer and other tools to gather, manipulate, and use data to determine accurate solutions and plans
• Demonstrated knowledge of research methods and ability to find and use data
• Demonstrated ability to pay close attention to detail and complete work with a high level of accuracy
• Strong oral, written, and interpersonal communications skills with the demonstrated ability to provide easily understandable information and direction.
• Demonstrated ability to work successfully with a variety of individuals from diverse backgrounds with diverging opinions and viewpoints
• Demonstrated organizational skills for managing and prioritizing a diverse workload with multiple customers Basic quantitative skills
• Ability to work collaboratively with internal and external stakeholders to develop solutions to problems
• Experience handling multiple tasks and priorities in a fast-paced environment
• Skill in solving problems, negotiating differences, and resolving conflicts among multiple stakeholders
• Experience working in an environment that may include ambiguity
• Proficiency in MS Office, particularly Outlook, Word, SharePoint, and Excel

Desirable qualifications:

• Two years (or more) of project and/or process management experience including initiating, planning, executing, controlling, and closing out the work of a team to achieve specific goals and meet specific pre-determined success criteria within a specified timeframe OR equivalent knowledge/experience to be successful in this role.
• Previous experience with project coordination related to mobility
• Experience working in a Rail Transit environment with an emphasis in Rail Safety
• Knowledge of Metro Transit Rail Operations and Maintenance
• Intermediate or advanced proficiency with MS office suite, particularly Outlook, Word, SharePoint, and Excel
• Proficiency in online meeting platforms such as MS Teams, Zoom, and other similar programs
• Experience with Coordinate/dot Maps ROW Management Software
• Possess a valid Washington state driver's license (or ability to obtain Washington state driver's license upon hire) or alternate ability to travel to off-site locations

To Apply, you Must Submit:

The following Forms and Materials Required

1. An online King County application. Please include relevant work history going back 10 years (or more, if necessary), with all duties, dates of employment, and reasons for leaving explained clearly. Resumes will not be accepted in lieu of a completed application. All relevant experience must be included in the application.
2. Answer the supplemental questions in their entirety.
3. A Cover Letter (1 page maximum) addressing why you are interested in this position and about your qualifications for the job. Your letter should effectively explain your interest in this position and why you believe you would be an excellent candidate. Your cover letter should describe your experience with the below:
   1. Experience working with a project or program you managed. What was the objective of the program, and how did you personally contribute to the development, on-going management, and continuous improvement of this program?
   2. Experience highlighting your organizational skills while working with ambiguity
   3. Experience using computers and software for Project or Program management

Work Schedule

This position is an overtime-eligible position that is subject to the provisions of the Fair Labor Standards Act. The typical work schedule is Monday through Friday, 7:00AM – 3:30PM, although work may need to be performed outside of business hours when required and there may be flexibility with work hours dependent on manager approval.

Telework

This position follows a hybrid work schedule requiring a minimum of 2 days per week onsite consistent with Metro’s hybrid work policy. Remote workdays may be adjusted based on operational and business needs. Employees will still have access to shared workspaces at various Sound Transit facilities. Upon hire, employees must reside in Washington state and must be able to travel to the below work locations in a timely manner to respond to operational needs and workplace reporting requirements.

Work Locations

• Operations & Maintenance Facility (OMF) Central at 3407 Airport Way S., Seattle, WA.
• Operations & Maintenance Facility (OMF) East at 1925 120th Ave NE, Bellevue, WA.
• And any other Sound Transit Link facilities, dependent on operational need

Safety Responsibilities for an Employee

• Responsible for understanding this policy and their role in safety.
• Report all safety concerns.
• Follow safety practices and procedures as necessary to maintain a safe work environment and in conformance with applicable regulations, policies, and training.
• Report safety and security concerns and ideas to supervisors or anonymously through data collection system.

Union Membership:

This position is represented by PROTEC17.

CLASS CODE / PAY GRADE:

243207 / Grade 58

Need Assistance?

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact Sabina McCoy, HR Talent Advisor, at [e-mail]

An Employer to be Proud Of

King County Metro Transit is a regional leader in helping people move quickly throughout the region, reducing commuter stress, greening the environment and radically improving urban air quality, by providing comfortable, effective transit services for the thousands of commuters and other residents of King County, Washington. Working for Metro means working for a leader in this public transportation industry.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

King County's Vision, Mission, and ACTIVATE Values unite us

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.