Administrator II

King County, WA; Seattle (WA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Healthcare benefits

Paid holidays

Flexible scheduling

Job summary

King County Metro Transit is seeking an Administrator II to join the Rail Business and Administration Section. This role offers a hybrid work environment and backfills for Administrator IIIs, providing leadership development while supporting a growing Rail Division.

The position emphasizes equity, confidentiality, and effective collaboration with internal and external partners, including Sound Transit and City of Seattle. Strong admin, data, and software skills are essential.

Qualifications

• Demonstrated customer service skills and ability to communicate with diverse groups.
• Knowledge of account management and data collection principles, practices, procedures, and techniques.
• Ability to develop, prepare, and maintain complex database reports, including charts, graphs, and tables.
• Excellent organizational skills are required to work on a number of projects simultaneously and to complete projects within specified deadlines.
• Demonstrated strong attention to detail. Proven ability to multi‑task and remain organized in a fast‑paced environment with multiple deadlines and changing priorities.
• A strong background in administrative support and demonstrated ability to effectively problem solve and use good judgement in making independent decisions.
• Skilled in the use of personal computer programs including but not limited to Microsoft Word, Excel, Outlook, SharePoint, PowerPoint, MS Teams and Adobe.

Responsibilities

• Develop, implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the unit, section, division and/or department levels.
• Participate in strategic planning efforts and help develop and/or revise policies and procedures for assigned work unit.
• Maintain organized, accurate, and accessible records and filing systems, including complex records, correspondence, and related documents.
• Provide technical expertise to other internal staff on a limited basis.
• Represent the work unit, division or department on internal and external committees or task forces.
• Serve as liaison between the manager and internal and external groups or individuals.
• Maintain and update data materials related to division functions by utilizing MS Office 365 applications and specialized database systems (i.e. Oracle EBS, Peoplesoft, or similar such software).
• Maintain an electronic tracking file system to reconcile uniform invoice receipts, payments and packing slips.
• Review and interpret various labor contracts for requesting annual safety boot and tool allowances for various crafts and management positions.
• Maintain confidentiality while earning trust and respect of co‑workers through honesty, integrity, and professionalism in all interactions.
• Oracle EBS administration
• Manage partnerships with external vendors
• Galls program administrator
• Manage annual boot and tool allowances
• Assist with special projects as needed and perform other duties as assigned.

Skills

Customer service

Account management

Database reporting

Organization

Multitasking

Administrative support

Microsoft Office

Tools

Oracle EBS

Peoplesoft

MS Office 365

Microsoft Word

Excel

Outlook

SharePoint

PowerPoint

MS Teams

Adobe

Job description

Summary

Learn how Metro connects you with what matters

Administrator II – Position Overview

King County Metro Transit's Rail Business and Administration Section has an exciting opportunity for an Administrator II. This position offers a hybrid work environment, and the opportunity to work with a diverse team of individuals and gain leadership experience while backfilling for Administrator IIIs. King County’s Rail Division is growing, expanding and is a terrific place to work! In addition to operating and maintaining a light rail system that will power our region’s mobility options for decades to come, we’re creating a dynamic culture where everyone is valued and able to thrive. Our strategic priorities include establishing a culture of care, ensuring the safest possible environment for employees and customers, effectively expanding operations and strengthening our partnerships with area mobility agencies like Sound Transit and City of Seattle.

About Link Light Rail

King County Metro's Rail Division manages and maintains Sound Transit's Link Light Rail, a growing network spanning 60 miles and serving 38 stations across the Puget Sound region. Together with Metro's extensive fixed-route bus system and mobility services, the Link Light Rail system is the backbone of an integrated regional transit network that gives people real freedom of movement. As Puget Sound transit agencies work together to build a seamless, connected system, our light rail system plays a central role in expanding access, reducing barriers, and ensuring that everyone across our region can get where they need to go.

Who May Apply

This position is open to King County employees and general public. This recruitment will fill 1 (one) Career Service vacancy and will be used to establish an eligibility list to fill future career service vacancies, Term‑Limited Temporary (TLT), or Special Duty Assignments (SDA) that may occur over the next twelve months, to be used at the discretion of the hiring authority.

Work Schedule

This position is non‑exempt from the provisions of the Fair Labor Standards Act and is overtime eligible. The work week is normally 40 hours, Monday - Friday.

Work Location

On‑site work is normally performed at the Seattle Central Link Operations and Maintenance Facility (3407 Airport Way S. Seattle, WA 98134) and the Bellevue East Link Operations and Maintenance Facility (1925 120th Ave NE, Bellevue, WA 98005).

Job Duties

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In these roles, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As an Administrator II, you will:

• Develop, implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the unit, section, division and/or department levels.
• Participate in strategic planning efforts and help develop and/or revise policies and procedures for assigned work unit.
• Maintain organized, accurate, and accessible records and filing systems, including complex records, correspondence, and related documents. Filing systems include digital and physical documents.
• Provide technical expertise to other internal staff on a limited basis.
• Represent the work unit, division or department on internal and external committees or task forces.
• Serve as liaison between the manager and internal and external groups or individuals.
• Maintain and update data materials related to division functions by utilizing MS Office 365 applications and specialized database systems (i.e. Oracle EBS, Peoplesoft, or similar such software).
• Maintain an electronic tracking file system to reconcile uniform invoice receipts, payments and packing slips.
• Review and interpret various labor contracts for requesting annual safety boot and tool allowances for various crafts and management positions.
• Maintain confidentiality while earning trust and respect of co‑workers through honesty, integrity, and professionalism in all interactions.
• Oracle EBS administration
• Manage partnerships with external vendors
• Galls program administrator
• Manage annual boot and tool allowances
• Assist with special projects as needed and perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

Candidates must meet the following minimum qualifications to be considered for the position:

• Demonstrated customer service skills, and ability to work and communicate with diverse groups of customers in person, verbally, and written ability to maintain confidentiality and use discretion when handling sensitive information.
• Knowledge of account management and data collection principles, practices, procedures, and techniques.
• Ability to develop, prepare, and maintain complex database reports, including charts, graphs, and tables.
• Excellent organizational skills are required to work on a number of projects simultaneously and to complete projects within specified deadlines.
• Demonstrated strong attention to detail. Proven ability to multi‑task and remain organized in a fast‑paced environment with multiple deadlines and changing priorities.
• A strong background in administrative support and demonstrated ability to effectively problem solve and use good judgement in making independent decisions.
• Skilled in the use of personal computer programs including but not limited to Microsoft Word, Excel, Outlook, SharePoint, PowerPoint, MS Teams and Adobe.

Desirable Qualifications Include

• Knowledge of Metro Transit policy & procedures.
• Knowledge of Lean/Continuous Improvement principles.
• Demonstrated skill in planning, organizing, time management, and handling competing priorities, and producing quality detailed work within tight timeframes.
• Demonstrated skill in applying project and account management principles and practices.
• Positive, collaborative, flexible disposition; equally adept at working independently or as part of a team.
• Ability to work in a fast‑paced, dynamic environment.

Safety Responsibility: Employees

• Responsible for understanding this policy and their role in safety
• Report all safety concerns
• Follow safety practices and procedures as necessary to maintain a safe work environment and in conformance with applicable regulations, policies, and training
• Report safety and security concerns and ideas to supervisors or anonymously through data collection system

Classification/Job Code/Grade

Administrator II/281304/Grade 56

Union Representation

PROTEC17: Local 17 Professional & Technical and Transit Administrative Support Employees (C4)

Teleworking Requirement

The work associated with these positions will be performed predominantly in a hybrid work environment working in the office and from a home office. Rail employees will have access to shared workspaces at various Sound Transit (King County) facilities. Employees must reside in Washington State and within a reasonable distance to the jobsite to respond to workplace reporting requirements. Rail employees will be provided with a laptop issued by Sound Transit, with the necessary software to fulfill the requirements of the position. Employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.

King County's Vision, Mission, and ACTIVATE Values unite us.

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action‑oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Benefits

King County offers a highly‑competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well‑being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred‑compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.