R&D Project Management Coordinator

Catalent Pharma Solutions; Winchester (KY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Paid time off

8 paid holidays

Medical, dental, and vision benefits

Tuition reimbursement

Site activities and wellness programs

Job summary

Catalent Pharma Solutions in Winchester, KY is seeking an R&D Project Management Coordinator. This entry-level yet demanding role supports the R&D PM team in coordinating samples, tracking invoices, and reviewing forecasts, ensuring accurate documentation and timely project execution.

The ideal candidate holds a relevant degree with 3–5 years of project coordination experience, strong ERP knowledge, and proficiency in MS Office.

Qualifications

• High school diploma with 5+ years of project coordination experience, or an Associate Degree with 3+ years, or a Bachelor’s in a relevant field.
• Working knowledge of ERP systems required.
• Proficient in Microsoft Office and Microsoft Project.
• Experience with TrackWise or other QMS is required.
• Excellent problem-solving and analytical skills.
• Strong time management, planning and multitasking abilities.
• Self-driven, highly organized and able to prioritize in a fast-paced environment.
• Strong verbal and interpersonal communication skills for teamwork.
• Technical writing skills for reports, presentations and documentation preferred.

Responsibilities

• Coordinate sample shipments with Safety, Warehouse and Project Managers.
• Assemble and track invoices and billing with Project Managers.
• Review forecasting and scheduling against quotes.
• Assist with project closeouts and review key documentation.
• Observe production with clients and report lessons learned.
• Support planning and coordination of R&D analytical activities.
• Prepare quotes and quote amendments.
• Perform other duties to support Catalent Pharma Solutions’ high performance.

Skills

ERP systems

MS Office

Problem solving

Analytical skills

Time management

Planning

Multitasking

Communication

Technical writing

Education

High school diploma

Associate Degree

Bachelor’s Degree in a relevant field

Tools

TrackWise

JDE

Microsoft Project

Job description

R&D Project Management Coordinator

About Site

Catalent’s Winchester, KY site is the company’s flagship U.S. manufacturing location for large‑scale oral solid dose forms, operating from a 180,000‑square‑foot facility with fully integrated development and analytical services. The site specializes in complex and controlled‑release oral dose technologies, supporting product development, technology transfer, and commercial manufacturing across pharmaceutical and consumer health programs. Winchester has a long commercial manufacturing track record, having launched 100+ products and producing billions of tablets and capsules annually, making it a critical site within Catalent’s oral dose network.

Position Summary

We have an opportunity for a R&D Project Management Coordinator to join our team. This entry-level position within the R&D Project Management Department focuses on one or more functional areas such as supply chain, finance, quality systems, or business development. The role supports project coordination, documentation, and analytical activities to ensure smooth project execution. It offers a chance to work in a dynamic environment supporting Catalent Pharma Solutions’ high performance standards.

Shift: Monday - Friday 8 AM - 5 PM
Location: Winchester, KY
100% Onsite

The Role

• Work with Safety, Warehouse, and Project Managers to coordinate sample shipments.
• Collaborate with Project Managers on assembling and tracking invoices and billing.
• Review forecasting and scheduling against quotes.
• Assist with project closeouts and review of key documentation.
• Observe production with clients and report lessons learned.
• Support planning and coordination of R&D analytical activities.
• Prepare quotes and quote amendments.
• Perform other duties as required to support Catalent Pharma Solutions’ high performance.

The Candidate

Minimum Requirements

• High school diploma with 5+ years of project coordination experience, or Associate Degree with 3+ years of project coordination experience, or Bachelor’s Degree in a relevant field.
• Working knowledge of ERP systems required.
• Proficient in Microsoft Office (Outlook, Word, Excel, Microsoft Project, and PowerPoint).
• Experience with Trackwise or other similar Quality Management systems required.
• Excellent problem-solving and analytical skills.
• Strong time management, planning, and multitasking abilities.
• Self-driven, highly organized, and able to prioritize workload in a fast-paced, high-pressure environment.
• Strong verbal and interpersonal communication skills for effective teamwork and cross-department collaboration.
• Technical writing skills including report writing, presentations, and meeting documentation preferred.
• Ability to work effectively under pressure to meet deadlines.
• Individual may be required to sit for extended periods. Specific vision requirements include reading written documents and frequent use of a computer monitor screen.

Preferred Skills & Background

• Experience within pharmaceutical contract manufacturing preferred.
• Knowledge of Good Manufacturing Practice (GMP) processes and requirements preferred.
• Pharmaceutical industry experience in supply chain, project coordination, and customer service preferred.
• Experience with JDE system preferred.

Why You Should Join Catalent

• Positive and fast-paced working environment focusing on continual improvement and innovation.
• Competitive Paid Time Off plus 8 paid holidays.
• Medical, dental, and vision benefits effective day one of employment.
• Tuition Reimbursement to support educational growth.
• Engaging site-based activities such as sports events, mentorship programs, and community initiatives.
• Employee Resource Groups promoting Diversity and Inclusion.
• Environmentally friendly initiatives including Adopt-a-Highway Clean-up participation.
• Defined career path with annual performance reviews and growth opportunities.
• WellHub program promoting physical and mental wellness.
• Perkspot offering exclusive discounts from over 900 merchants.

Catalent offers rewarding opportunities to further your career!

Join the global drug development and delivery leader and help us bring over 7,000 life‑saving and life‑enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

personal initiative. dynamic pace. meaningful work.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [e-mail]. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

California Job Seekers can find our California Job Applicant Notice HERE.

Volunteer Work Disclosure: Applicants for employment in Massachusetts may include in their employment history any verified work performed on a volunteer basis.

Massachusetts Lie Detector Test Notice: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law may be subject to criminal penalties and civil liability. Consistent with Massachusetts law, Catalent does not require or administer lie detector tests as a condition of employment or continued employment.