Senior Project Coordinator

Catalent; Kansas City (MO); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid time off

8 paid holidays

Health benefits

Tuition reimbursement

Job summary

Catalent is seeking a Senior Project Coordinator to join our Kansas City team. You will coordinate projects from award to completion, support internal and client meetings, manage documentation, and oversee materials and inventory tracking. This role works closely with project managers and clients to ensure timely delivery.

Ideal candidates have strong communication, meticulous task management, and the ability to multitask in a fast-paced onsite environment. Onsite schedule: M-F 8am-5pm.

Qualifications

• High School diploma or higher with 2+ years in customer service or related field; bachelor’s preferred.
• Minimum 1 year related experience in customer service or business-related field.
• Professional Project Management qualification preferred.
• Strong written and verbal communication with internal and external customers.

Responsibilities

• Coordinate projects from award to completion with planned timelines.
• Attend and document internal and client meetings and generate project documentation.
• Monitor client-supplied materials and inventory for timely delivery.
• Provide forecasts to PM team to support Sales & Operations Planning.
• Manage invoicing, IDRs, destruction processes, and dispute resolution.

Skills

Project coordination

Meeting minutes

Client-facing

Documentation

Communication skills

Education

High School diploma

Associate degree preferred

Bachelor’s degree preferred

Tools

Microsoft Office

MS Project

Job description

Catalent’s Kansas City facility is home to our Oral & Specialty Drug Delivery, Biologics Analytical Services and Clinical Supply Services businesses.

We have an opportunity for a Senior Project Coordinator to join our team. In this role, you will coordinate projects from award stage to completion, ensuring timelines are planned, monitored, and achieved. You will support internal and client meetings, manage project documentation, and oversee materials and inventory tracking. This position offers the chance to work closely with project managers and clients to ensure successful project delivery.

Position Summary

• Shift: M-F 8am-5pm
• Location: Kansas City, MO
• 100% Onsite

The Role

• Coordinate assigned projects from award stage to completion, ensuring planning timelines are generated, monitored, and tracked for successful completion.
• Attend and document internal and client meetings, teleconferences, visits, and audits to support assigned projects and generate required project documentation.
• Receive, monitor, and manage client-supplied label text, randomizations, drugs, components, and materials, ensuring timely delivery to internal functions.
• Manage inventory reporting and track client inventory in line with project requirements.
• Provide information and project forecasts to the Project Management team to support Sales & Operations Planning and client management.
• Set up the returns phase of projects, manage and monitor IDRs and destruction processes, and ensure invoicing is completed.
• Investigate and propose solutions for disputed invoices and manage invoice queries to ensure timely resolution and payment.
• Perform other duties as assigned.

The Candidate

Minimum Requirements

• High School diploma with at least five years of relevant experience in a customer service field, or an associate degree with at least two years of experience in a customer service field, or a bachelor’s degree preferred.
• At least one year of related experience in a customer service or business-related field is required.
• Professional Project Management Qualification preferred.
• Excellent written and verbal communication skills with internal and external customers, peers, and managers.
• Well organized with the ability to multitask and work effectively under pressure to meet deadlines.
• Individual may be required to sit, stand, walk regularly, and occasionally lift up to 25 pounds.

Preferred Skills & Background

• Project Management experience.
• Experience taking and managing meeting minutes.
• Client-facing experience.

Why You Should Join Catalent

• Defined career path and annual performance review and feedback process.
• Diverse, inclusive culture.
• Potential for career growth on an expanding team within an organization dedicated to preserving and bettering lives.
• Competitive paid time off plus 8 paid holidays.
• Community engagement and green initiatives.
• Medical, dental, and vision benefits effective day one of employment.
• Tuition reimbursement.

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [e-mail]. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Volunteer Work Disclosure: Applicants for employment in Massachusetts may include in their employment history any verified work performed on a volunteer basis.

Massachusetts Lie Detector Test Notice: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law may be subject to criminal penalties and civil liability. Consistent with Massachusetts law, Catalent does not require or administer lie detector tests as a condition of employment or continued employment.