R 3533 Facilities Booking Coordinator

Barnstable Public Schools; Barnstable (MA); On-site; USD 65,000 - 68,000; Full time

Job summary

Barnstable Public Schools is seeking a Facilities Booking Coordinator to manage the rental process for all school facilities. This role requires coordinating with staff, user groups and the public, handling invoicing, scheduling, and equipment needs.

The position requires a Bachelor’s Degree or 2-3 years of administrative experience, excellent communication, and strong organizational skills. Immediate starting date with year-round, full-time hours and competitive hourly pay.

Qualifications

• Bachelor’s Degree or 2-3 years of administrative experience.
• Effective verbal and written communication.
• Exceptional customer service and interpersonal skills.
• Proven organizational, planning and prioritizing with accuracy and thoroughness.
• Demonstrated skills in problem solving.
• Hold all confidential information in trust and strict confidence.

Responsibilities

• Review facility rental applications, confirm liability insurance and other required documents.
• Approve and process permits for facility reservations with tasks including invoicing and coordination of setup, schedules and building logistics.
• Communicate with all user groups regarding Guidelines and Procedures for facility rentals.
• Maintain facility/room database in the department’s event management software and keep webpages/FAQs current for staff and the public.
• Schedule and facilitate site walk-throughs of facilities when requested.
• Collect fees for rentals and process revenue payover forms.
• Schedule stadium lights for school and permitted events.
• Assist in updating rental policies and manuals.
• Provide reports of facility use data as requested by the Director of Facilities.
• Other duties as assigned by the Director or Deputy Director of Facilities.

Skills

Administrative experience

Communication skills

Customer service

Interpersonal skills

Organizational skills

Problem solving

Confidential information handling

Education

Bachelor’s Degree

2-3 years administrative experience

Job description

R 3533 Facilities Booking Coordinator

Barnstable Public Schools Facilities - Barnstable, Massachusetts Open in Google Maps

This job is also posted in Barnstable Public Schools

Job Details

Job ID: 5960542

Application Deadline: Oct 28, 2026 11:59 PM (Eastern Standard Time)

Posted: Oct 14, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Barnstable Public Schools Job Description

Title: Facilities Booking Coordinator

Qualifications:

Bachelor’s Degree or 2-3 years of administrative experience

Proficient computer and database knowledge and experience necessary Effective communication skills, both verbal and written

Exceptional customer service and interpersonal skills

Proven organizational, planning and prioritizing with accuracy and thoroughness on a consistent and timely basis

Demonstrated skills in problem solving

Hold all confidential information in trust and strict confidence

Reports to: Director of Facilities, Deputy Director of Facilities

Job Goal: To work with BPS Administration, school staff, organizations, user groups and the public to manage the facility rental process for all Barnstable School Facilities to include invoicing, receivables, coordination of staff and equipment and coordination of Facility Department communications.

Performance Responsibilities:

• Review facility rental applications, confirm liability insurance and other required documents.
• Approve and process permits for facility reservations with associated tasks to include, but not limited to, invoicing; coordination of setup, schedules and building logistics with Facilities and Custodial staff.
• Communicate with all user groups regarding the Guidelines and Procedures for the rental of facilities.
• Maintain facility/room database in the department’s event management software system and assist to ensure Department webpage is current, maintain Department landing page and FAQ resources for staff and the public.
• Schedule and facilitate site walk-through of facility if requested by user group.
• Collect fees for rental of facilities and process revenue payover forms.
• Schedule stadium lights for school and permitted events.
• Assist in reviewing and updating policies and manuals for rentals of facilities.
• Provide reports of facility use data as requested by the Director of Facilities.
• Other duties and projects as assigned by the Director or Deputy Director of Facilities.

Terms of Employment: Year-round – Full time (40 hours per week), Unaffiliated

Salary: Commensurate with experience

Evaluation: Annually

Position Type: Full Time - Hourly

Salary: $47,000 to $49 Per Hour

Job Categories: Administration > Facilities

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Katri Mullaly , Deputy Director of Facilities
• Facilities
• Phone: [phone]
• Email: [e-mail]

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