Quartermaster- (Police Dept.)

City of North Miami; Miami (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Vacation Leave

Tuition Reimbursement

Transit Discounts

Job summary

City of North Miami seeks a Property/Evidence Clerk to manage, store, and issue police property and supplies while ensuring accuracy and compliance with legal requirements. You will supervise disposal of property and maintain secure, auditable records.

The role involves training staff, coordinating workflow, auditing inventories, and supporting budget planning for the Property/Evidence Unit. A valid Florida driver’s license is required.

Qualifications

• High school graduation plus considerable clerical experience in a police department.
• An equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Responsibilities

• Accounts for control of all property accepted by the Department's Property/Evidence Unit by reviewing issued and received records of incoming and outgoing property/evidence for thoroughness and for disposition purposes.
• Supervise and coordinate disposal of property/evidence, including destruction and conversion process for firearms, weapons and narcotics.
• Ensures records are kept in order, safe and secure for authorized personnel and Courts of Jurisdiction.
• Maintains current knowledge of all legal changes affecting Property Unit responsibilities.
• Follows procedures per Florida State Statutes regarding confiscated property and unclaimed evidence.
• Regularly disposes of non-essential property through approved channels.
• Researches data and prepares lists to obtain Court Orders for disposal of narcotics.
• Conducts training for sworn officers and non-sworn personnel in property procedures.
• Maintains, orders, inventories, and distributes the Department’s supplies, uniforms and officer equipment.
• Trains and supervises subordinate personnel and assigns workload priorities.
• Conducts regular audits and inventories of items held by the department.
• Operates a computer and uses tools in property destruction; handles movement of items.

Skills

Property/evidence management

Inventory control

Recordkeeping

Office procedures

Communications (oral/written)

Knowledge of Florida statutes

Education

High school diploma

Clerical experience

Job description

Description

Performs skilled support services in maintaining and ordering those supplies and equipment necessary to operate the Police Department and oversight of all property and evidence.

Description

Performs skilled support services in maintaining and ordering those supplies and equipment necessary to operate the Police Department and oversight of all property and evidence.

This position serves as the controller who oversees and maintains of all property and evidence for the Police Department. An employee in this class supervises the receipt, storage, transfer and purging of a variety of property/evidence confiscated through law enforcement activities and is responsible for the storage, issuance and receipt of supplies and inventory control. Ensures that all employees maintain a high degree of accuracy and integrity due to the value and legal importance of all items handled by subordinates. Responsible for planning, assigning and reviewing work performed for conformity with departmental policy and the efficient operation of the storage facility. Monitors all security devices and systems. Responsible for the management of Property/Evidence and Storeroom Unit space; and maintaining and ordering Department supplies, uniforms and officer equipment.

Supervision is received from an administrative superior.

Essential Job Functions

• Accounts for the control of all property accepted by the Department's Property/Evidence Unit by reviewing issued and received records of incoming and outgoing property/evidence for thoroughness and for disposition purposes;
• Supervise and coordinate all business as it relates to disposal of property/evidence, including the destruction and conversion process for firearms, weapons and narcotics;
• Ensures that all records whether computerized or written are kept in order, safe and secure for authorized personnel and Courts of Jurisdiction;
• Maintains current knowledge of all legal changes that may have an effect on the responsibilities of the Property Unit and its operation;
• Follows proper procedures subject to Florida State Statutes regarding confiscated property, found/abandoned property and unclaimed evidence (i.e. firearms, narcotics, contraband, etc.);
• Responsible for the regular disposal of non-essential property through approved channels, including medical waste, contaminated clothing, syringes, blood samples, firearms, contraband, etc.;
• Researches pertinent data and prepare lists necessary to obtain Court Orders for the proper disposal of narcotics. Coordinates the release of narcotics for disposal;
• Conducts training for sworn officers and non-sworn personnel with reference to property procedures;
• Maintains, orders, inventories, and distributes the Department’s supplies, uniforms and officer equipment;
• Trains, monitors and supervises subordinate personnel as well as coordinates and determines workload priorities and assign work tasks; supervise workers in the performance of custodial and maintenance duties;
• Conducts regular audits and inventories of items held by the department in property and storerooms; maintains records of stock location and requisitions
• Operates a computer, uses various hand tools in the destruction of property; uses a ladder, loads and drives a vehicle;
• Performs the daily functions of a "Property Clerk" and/or "Store Clerk"; receive, log, tag and store property/evidence and supplies. Return and document the movement of all types of property;
• Assists in preparing unit budgets including budget estimates for supplies necessary;
• Subject to subpoenas and Court appearances.

Minimum Requirements

High school graduation plus considerable clerical experience in a police department; some knowledge of computer functions; some supervisory experience

OR

An equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Additional Requirement

Possession of a valid Florida driver's s license.

Skills

• Knowledge of Florida Statutes pertaining to the confiscation, preservation, and destruction of evidence and property;
• Knowledge of inventory control procedures;
• Knowledge of modern office practices and procedures;
• Ability to maintain concise and accurate records;
• Ability to establish and maintain effective working relationships with superiors, Law Enforcement personnel, and the general public;
• Ability to communicate effectively orally and in writing;
• Ability to understand and follow instructions;
• Skill in the use of modern office equipment;
• Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public;

City Of North Miami Benefits Page

Healthcare

• Group Health/Dental/Vision Insurance: HMO and dependent coverage is available
• Life Insurance: One times employee’s gross annual salary. Dependent coverage is available.
• Disability Insurance: Optional coverage available
• Flexible Spending Accounts/ Dependent Care Savings Accounts
• Employee Assistance Program (EAP)
• Wellness Events and Fitness Classes
• On-The-Job Injury Benefits: Worker's Compensation and Supplemental Pay Benefits, when applicable

Retirement

• Pension: (General Employees) Mandatory participation. Defined benefit plan/Florida Retirement System (FRS)
• Pension: (Sworn Police Personnel) Mandatory participation. Defined benefit plan/Florida Retirement System (FRS)
• Deferred Compensation: Optional employee contribution to IRA, and 457 Deferred Compensation Plans offered through Mission Square and Corbridge Financial.

Work-Life Balance

• Vacation: Two weeks per year; after five years, three weeks; after fifteen years, four weeks. Accumulation starts on date of hire. There is a six-month waiting period for using vacation time.
• Holidays: Paid holidays, employee’s birthday, and two Floating/Personal Holidays
• Sick Leave: Ten days per year; after three years, 11 days; after five years, 12 days. Accumulation starts on date of hire. There is a three-month waiting period for using sick time.

Additional Benefits

• Student Loan Forgiveness: The U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) Program may forgive your student loan balance after making 120 qualifying payments while working full-time with a governmental agency. For additional information please visitFederal Student Aid.
• Tuition Reimbursement
• Employee Assistance Trust Fund: A trust fund set up by the City of North Miami to assist employees who are faces with unforeseen emergencies. Participation is on a volunteer basis.
• Reduced pricing for Transit and Tri-Rail Passes
• Legal benefits coverage available -LegalShield
• Pet Insurance available -Nationwide Pet Insurance
• Free City Library Card
• Merit Increase: Full time employees are eligible for an annual merit increase.
• Salary: Paid on a weekly basis for the previous work week
• Direct Deposit

Benefit Documents

2025 Employee Benefits Guide (PDF)