Records Clerk

Village of Palm Springs; Lake Worth (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Pension plan

13 paid holidays

Life insurance

Paid personal leave

Job summary

Village of Palm Springs is seeking a detail-oriented clerk for the records department within the Public Safety Department. The role involves typing from various sources, processing and distributing reports, and handling incident entries.

Key responsibilities include statistical record-keeping, acting as a receptionist, operating office machines, and ensuring data is input and retrieved accurately from computer systems. Knowledge of business English and basic math is essential.

Qualifications

• High school diploma or equivalent required.
• 1 year of clerical experience required; comparable training may substitute.
• Ability to operate a computer and input data accurately.
• Knowledge of business English, spelling, and mathematics.

Responsibilities

• Types from copy, rough draft, or general instructions for materials in the services.
• Processes and maintains reports and distributes copies to divisions and outside agencies.
• Processes entries for various incidents as required.
• Performs statistical and record keeping functions.
• Acts as receptionist and provides general information about regulations.
• Operates office machines and equipment.
• Accesses, inputs and retrieves information from a computer.
• Maintains various records and reports and files pertaining to the department.

Skills

Business English

Spelling

Mathematics

Office machines

Clerical records

Reports

Computer operation

Decision making

Public interaction

Education

High school diploma or GED

Tools

MS Office Suite

Job description

Summary

Responsible clerical work which involves moderately complex and usually varied work methods and problems in the records department of the Public Safety Department.

Essential Job Duties

The following duties are normal for this position.

• Types from copy, rough draft or general instructions, all materials relating to activities in the services.
• Processes and maintains reports, distributes report copies to proper divisions and other outside agencies.
• Processes entries for various incidents as required.
• Performs statistical and record keeping functions.
• Acts as receptionist, giving general information concerning regulations.
• Operates office machines and equipment.
• Accesses, inputs and retrieves information from a computer.
• Maintains various records and makes reports.
• Maintains files and records pertaining to the department.

Summary

Responsible clerical work which involves moderately complex and usually varied work methods and problems in the records department of the Public Safety Department.

Essential Job Duties

The following duties are normal for this position.

• Types from copy, rough draft or general instructions, all materials relating to activities in the services.
• Processes and maintains reports, distributes report copies to proper divisions and other outside agencies.
• Processes entries for various incidents as required.
• Performs statistical and record keeping functions.
• Acts as receptionist, giving general information concerning regulations.
• Operates office machines and equipment.
• Accesses, inputs and retrieves information from a computer.
• Maintains various records and makes reports.
• Maintains files and records pertaining to the department.

The omission of specific statements of duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required or assigned.

Minimum Qualifications

Employees must possess a high school diploma or an acceptable equivalency diploma. One (1) year of clerical experience. A comparable amount of training, education or experience may be substituted for the above minimum qualifications.

Knowledge, Skills And Abilities

• Knowledge of business English, spelling and mathematics.
• Knowledge of modern office machines, practices and procedures.
• Ability to maintain complex clerical records and prepare reports from same.
• Ability to operate computer.
• Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
• Ability to deal courteously with the public.
• Ability to access, input and retrieve information from computer.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Acceptable eyesight with or without corrections. Acceptable hearing with or without aid. Ability to communicate both orally and in writing. Ability to access file cabinets for filing and retrieval of data. Ability to sit at a desk and view a display screen for extended periods of time. Ability to enter data at a prescribed rate of speed. Ability to type accurately at a prescribed rate of speed.

ENVIRONMENTAL CONDITIONS

Works inside an air-conditioned office environment. Reasonable accommodations will be made for otherwise qualified individuals with a disability.

General Benefits Information

If Selected: Conditional Offer of Employment contingent upon Background Check, Physical, Drug Screen (if applicable) and if interviewing for PD, a Psych and Polygraph as well.

Probation

All positions serve a one (1) year probationary period

PENSION PLAN: FRS (Florida Retirement System)

• Mandatory 3% employee contribution of your gross salary
• Fully vested after eight (8) years

HEALTH, DENTAL & LIFE INSURANCE EFFECTIVE

• Health insurance is with Humana HMO Premier Plan. In-network coverage ONLY. There is NO OUT OF NETWORK MEDICAL COVERAGE
• Dental Insurance is with Humana Traditional Preferred DPPO. Out of Network covered
• Weekly Payroll Deductions:
• Employee Only: $17.31/week
• Employee +1: $53.08/week
• Employee +2: $85.38/week
• Employee Family: $109.62/week
• Insurance coverage becomes effective the 1st of the month following 60th day of employment
• Group Life Insurance policy of $50,000 paid for by the Village for employees

HOLIDAYS

We have 13 paid holidays per year. Police Holiday is paid or comp’d at ten (10) hours for holiday except birthday which is at 8 hours. Birthday is an additional paid holiday but must be requested approved by supervisor, and taken in the same week as the birthday occurs.

Personal Leave Time

Accrues weekly from hire date at the rate depending on length of time in service. PLT may be used, paid, after six (6) months.