Quality Systems Manager

Hawaii Coffee Company; Honolulu (HI); On-site; USD 60,000 - 80,000; Full time

Job summary

Hawaii Coffee Company in Honolulu, HI is seeking a Quality Systems Manager to develop and maintain the QMS, ensuring compliance and audit readiness. You will own document control, records, audits, and management reviews, partnering with all departments to align processes with customer and regulatory requirements.

The role integrates food safety with the QMS, oversees CAPA, nonconformance, and supplier quality, and supports registrar and regulatory audits. This is a full-time exempt position.

Qualifications

• 3+ years in quality assurance or quality systems with hands-on QMS administration.
• Experience with document control, CAPA, and internal auditing.
• Proficiency with Microsoft 365 and electronic QMS software.

Responsibilities

• QMS development and maintenance.
• CAPA and nonconformance systems management.
• Internal audits and external audit support.
• Process review, metrics, and reporting.
• Training and quality culture promotion.

Skills

QMS administration

Detail-oriented

Analytical problem-solving

Record-keeping

Education

Highschool education

Bachelor's degree in related field

Tools

Microsoft 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Quality Systems Manager

Warehouse Director Full Time Manager Honolulu, HI, US

Salary Range: $60,000.00 To $80,000.00 Annually

Position summary

The Quality Systems Manager develops, maintains, and administers the company's Quality Management System (QMS) so it stays effective, compliant, and audit-ready. This role owns the QMS infrastructure — document control, records, internal audits, and management review — and partners with every department to keep processes aligned with applicable customer and regulatory requirements. Food safety and food defense are fully integrated into our QMS.

Detail

Department

Quality Assurance

Reports to

Director of Supply Chain

Employment type

Full-time, exempt

Location

Key responsibilities

QMS development and maintenance

• Develop, implement, and continuously improve the QMS framework, including the quality manual, policies, procedures, work instructions, and forms.
• Map and maintain core process documentation and interactions so the QMS reflects how work is done.
• Monitor changes in customer requirements and regulations; update the QMS to stay compliant.

CAPA and nonconformance

• Administer the Corrective and Preventive Action (CAPA) and nonconformance systems; log, assign, and track actions to closure.
• Facilitate root-cause analysis
• Verify effectiveness of corrective actions before closure.

Internal audits and external audit support

• Plan and maintain the annual internal audit schedule; lead or coordinate audits and report findings.
• Prepare the organization for registrar, customer, and regulatory audits; serve as a primary point of contact during audits.
• Track audit findings through response and closure.

Process review, metrics, and reporting

• Collect and analyze quality data and KPIs (e.g., CAPA aging, audit findings, nonconformance trends, customer complaints).
• Finished Goods Quality. Reviews daily quality records and verifies completion.
• Shipping and receiving: Reviews daily records and ensures compliance to QMS program.
• Identify trends and recommend improvement opportunities.

Training and quality culture

• Maintain training matrices and records for QMS-related competencies.
• Asist with QMS training (onboarding, procedure changes, audit awareness).
• Promote quality awareness and act as a QMS resource for all departments.

Other

• Support supplier quality processes such as supplier approval, vendor scorecards/evaluations.
• Perform other related duties as assigned.

Qualifications

• Highschool education or equivalent.
• Bachelor's degree or diploma in Food Technology, Coffee Technology, Agriculture, Science, or a related field helpful.
• 3+ years of experience in quality assurance or quality systems, with hands-on QMS administration.
• Experience with document control, CAPA, and internal auditing.
• Proficiency with Microsoft 365 (Excel, Word, SharePoint/Teams) and electronic QMS or document management software.

Skills and competencies

• Strong attention to detail and disciplined record-keeping.
• Organized, with the ability to manage many open actions and deadlines at once.
• Analytical problem-solving and data interpretation.
• Diplomatic influence: able to hold peers and managers accountable to QMS requirements without direct authority.
• Objectivity and integrity during audits and investigations.

Working conditions

• Primarily office-based, with regular time on the production floor and warehouse
• May require use of PPE in operational areas.
• Ability to sit for extended periods and work at a computer.

Equal opportunity statement

Hawaii Coffee Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.