Quality Documentation Coordinator

Prostaffworkforce; Ridgefield (NJ); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Direct deposit

Weekly pay

Medical benefits

401(k) Plan

Job summary

ProStaff Workforce Solutions is seeking a detail‑oriented Quality Documentation Coordinator for a contract position in Ridgefield, NJ. You will manage controlled quality documentation in a cGMP environment and serve as a liaison among quality, production, subcontractors, and fulfillment partners.

The role requires accurate document control, timely processing, and confidentiality. You will handle batch records, test sheets, COAs, and specifications—ensuring traceability while supporting audits

Qualifications

• High School Diploma or GED required.
• Associate’s Degree or coursework in Quality, Business, or Science preferred.
• 1–3 years of relevant experience in documentation, manufacturing, or quality assurance in a cGMP environment.

Responsibilities

• Manage flow, routing, logging, and archiving of controlled documents; maintain filing systems; retrieve records for departments/customers.
• Complete batch reconciliations and review BOMs.
• Coordinate shipment of first production samples to customers and prepare documentation for quality shipments.
• Release or hold finished goods in ERP systems; ensure documentation and traceability.
• Track and distribute documents to customers; assist with quality issue reports.
• Support audits and inspections by providing requested documents; maintain confidentiality.

Skills

Attention to detail

English proficiency

MS Office

Document management

Education

High School Diploma or GED

Associate's Degree or coursework in Quality/Business/Science

Tools

MAX ERP

Microsoft Access

MS Excel

Job description

We’re seeking a detail-oriented and organized Quality Documentation Coordinator for a contract opportunity with our client in Ridgefield, NJ.

Contract

Pay Rate: $23-24/hr
Schedule: 7 AM - 3:30 PM

JOB SUMMARY

The Quality Documentation Coordinator is responsible for managing controlled quality documentation—both electronic and physical—within a cGMP-regulated environment. This role ensures timely processing, tracking, archiving, and retrieval of critical records, including batch records, test sheets, Certificates of Analysis, and internal specifications. The position serves as a key liaison between quality, production, subcontractors, and fulfillment partners, ensuring document integrity and compliance. The role requires a high level of attention to detail, confidentiality, and organizational skill.

Essential Functions

• Manage the flow, routing, logging, and archiving of internal and external controlled documents, document filing systems and retrieve records for departments/customers as needed.
• Complete batch reconciliations and review BOMs
• Coordinate shipment of first production samples to customers for approval and prepare documentation for outgoing Quality shipments (e.g., FedEx/UPS).
• Release, hold finished goods in Access or related ERP systems. Ensure accurate documentation and traceability.
• Track, maintain, and distribute documents from or to customers.
• Assist with preparation of quality issue reports. Maintain safety books and ensure compliance with safety and cGMP standards.

Additional Responsibilities

• Maintain confidentiality while interacting across all levels of the organization
• Identify and act on documentation-related issues and implement solutions
• Assist with audits and inspections by providing requested documents
• Some duties may vary slightly by location

QUALIFICATIONS

• High School Diploma or GED required
• Associate's Degree or coursework in Quality, Business, or Science, preferred
• 1-3 years of relevant experience in documentation, manufacturing, or quality assurance (preferably in a cCGMP-regulated environment)

Knowledge, Skills and Abilities

• Accurately manage, track, and verify documentation with precision
• Ability to read, write, and speak clearly and professionally in English
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management systems or ERP platforms (e.g., MAX, Access)
• Manage multiple document workflows and prioritize tasks efficiently
• Identify document control issues, propose improvements, and implement actionsHandle sensitive quality and customer documentation discreetly
• Familiarity with current Good Manufacturing Practices
• Ability to move/lift up to 40 lbs

About ProStaff Workforce Solutions

We are a fast growing and successful agency that treats all its clients and candidates with a personal touch. ProStaff Workforce Solutions is a group of industry experts—many hailing from larger agencies—who know their business well and enjoy working in a more hands-on and flexible environment, with attention to detail. Our mission is to match quality people with quality jobs and quality companies to maximize productivity and profitability. We develop long-term relationships and provide a level of customer service and expertise that instill confidence and trust in our client companies and candidates.

Our Values

• Integrity
• Commitment
• Quality
• Diversity

Benefits for eligible employees

• Direct deposit
• Weekly pay
• Medical benefits
• 401(k) Plan