Quality Certification & Documentation Specialist – Defense Manufacturing

Level One Fasteners; Huntington (WV); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

401(k)

PTO

Holidays

Job summary

Level 1 Fasteners in Huntington, WV is seeking a Quality Certification & Documentation Specialist to manage critical quality records and regulatory documentation in our defense manufacturing lifecycle.

The role ensures data integrity and compliance with customer and government contract requirements before product ships, requiring ERP/QMS proficiency and meticulous attention to detail.

Qualifications

• 2+ years of document control or quality administration in a regulated environment.
• Experience with defense, aerospace, or medical devices preferred.
• ITIAR/EAR awareness and government contract exposure is a plus.
• Strong proficiency with ERP/MRP systems and MS Office.
• Attention to detail with data integrity and traceability.

Responsibilities

• Prepare, review, and archive complete quality documentation packages (CofCs, FAI, MTRs, raw material certs).
• Verify contract parameters and flow-down clauses against records.
• Maintain SOPs and quality records in ERP/QMS with revision control.
• Prepare DD250/WAWF docs and coordinate defense data packages.
• Support internal and customer audits and cross-department data resolution.

Skills

Document control

Quality administration

Regulatory compliance

ERP/MRP

QMS

MS Office

Education

High School Diploma or GED

Tools

ERP/MRP software

QMS software

Job description

Quality Certification & Documentation Specialist - Defense Manufacturing (2 Openings) Level 1 Fasteners (BEK, Inc.) | Huntington, WV | Onsite | Full-Time

About Us

Since 1959 Level 1 Fasteners has manufactured precision fasteners for the defense industry; and in 1993, the company moved from Compton, California to Huntington, West Virginia. We're ISO 9001 and CMMC certified, and our parts support U.S. military programs. Every shipment we send depends on accurate, complete documentation, and this role is at the center of that.

Job Summary

The Quality Certification & Documentation Specialist manages, verifies, and controls critical quality records, compliance packages, and regulatory documentation across our defense production lifecycle. This role ensures complete data integrity, process alignment, and continuous compliance with all customer and government contract requirements before product ships.

Core Responsibilities

• Quality Certification Packages: Prepare, compile, review, and archive complete traceability packages, including Certificates of Conformance (C of Cs), First Article Inspection (FAI) reports, material test reports, and raw material certifications.
• Data Verification: Review customer purchase orders and technical documentation to verify contract parameters, flow-down clauses, and part specifications against completed manufacturing and inspection records.
• Document Control & Traceability: Maintain configuration management and revision control for SOPs, engineering specifications, and quality records within our ERP and Quality Management System (QMS).
• Government Contract Deliverables: Prepare and process compliant material inspection and receiving documentation (DD250/WAWF receiving reports) and coordinate data packages required by defense regulations.
• Internal & Customer Audits: Organize, index, and retrieve documentation for internal quality audits, customer reviews, and external defense compliance assessments.
• Cross-Department Coordination: Work with Quality, Shipping, and Sales to resolve documentation discrepancies before shipments go out.

Required Qualifications

• U.S. Person Status Required: This position requires access to information, technology, or materials subject to the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). Applicants must be U.S. citizens or lawful permanent residents.
• Background Check: Successful completion of a background check is a condition of employment.
• Experience: 2+ years of document control, quality administration, or certification management experience in a regulated manufacturing environment (aerospace, defense, or medical devices preferred).
• Education: High School Diploma or GED required; and quality-related discipline, or equivalent direct work experience preferred.
• Technical Proficiency: Hands-on experience with ERP/MRP software and QMS modules or document databases. Strong skills with Microsoft Office, especially Word and Excel.
• Attention to Detail: Meticulous proofreading and data-verification skills, with a proven ability to catch errors before documentation is finalized.

Schedule & Benefits

• Monday through Friday 7:00 am to 3:30 pm
• Benefits: health, dental, vision, 401(k), PTO, holidays

Hiring Process

Candidates who move forward after the interview will be asked to complete a typing test and an attention-to-detail assessment on site. Reasonable accommodations are available upon request.

Level 1 Fasteners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.