Quality Assurance Specialist / Program Assistant

Seneca; Salinas (CA); Hybrid; USD 38,000 - 41,000; Full time

Benefits offered by this job

5 weeks PTO and 11 holidays

Health, dental and vision insurance

403b Retirement Plan

Scholarship opportunities and training

Job summary

Seneca’s Monterey County COMPASS Program seeks a Quality Assurance Specialist/Program Assistant (QASPA) to ensure regulatory compliance and organize program documentation. The role collaborates with program staff to maintain high care standards and operational integrity while overseeing the program office operations.

The QASPA compiles client records, tracks required documents, handles billing workflows in EHR systems, and prepares audit-ready charts.

Qualifications

• Bachelor’s degree or equivalent work experience.
• At least 21 years of age and clearance requirements.
• Ability to manage and coordinate documents under HIPAA/CCL rules.

Responsibilities

• Create and maintain client records per HIPAA, CCL and Seneca rules.
• Monitor and track required county health plan documentation.
• Communicate with treatment teams about corrections on documentation.
• Input and review billing invoices in EHR and submit to Accounting.
• Ensure timely distribution of Incident Reports.
• Process Record Requests per HIPAA and policy.
• Prepare charts for audits and accreditation surveys.
• Answer phones, manage PO's and mail for the program.

Skills

Organization

Time management

Communication

Interpersonal skills

Education

Bachelor’s degree

Associate degree with 1 year experience

High school diploma with 2 years experience

Tools

Microsoft Office

Zoom

Job description

Quality Assurance Specialist / Program Assistant

Job Category: Business Services

Requisition Number: QUALI002248

• Posted : October 8, 2026
• Full-Time
• Hybrid

Locations

Showing 1 location

• Pay or shift range: $27.32 USD to $29.82 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

The Quality Assurance Specialist/Program Assistant (QASPA) is responsible for ensuring compliance with regulatory standards, accreditation requirements, and organizational policies for assigned programs. The QASPA compiles, updates, and organizes all documentation for the clients within their program in collaboration with program staff, program leaders, and centralized administrative teams to ensure program compliance and maintain high standards of care and operational integrity. The QASPA also maintains general operation of the program administrative office.

ABOUT MONTEREY COMPASS

Seneca's Monterey County's COMPASS Program provides short-term residential treatment for children and youth (ages 12-17) experiencing crises, ensuring timely support when it's most needed. Upon enrollment in the program, the Seneca teams work with the youth and support networks to assess the needs and strengths of the youth in order to develop the foundation goals that will drive treatment. Comprehensive services include timely mental health assessment, crisis counseling, and linkage to long-term, sustainable support based on each client's unique strengths and needs. The ultimate goal is to provide mental health / crisis services, suicide prevention, decrease in placement changes and reduction of unnecessary psychiatric hospitalization.

About Seneca

Seneca Family of Agencies is committed to providing traditionally marginalized communities a network of outstanding mental health, community based, and educational services. We are committed to building a diverse staff. Our programs are deeply engaged in conversations and trainings on Diversity, Equity, and Inclusion in order to bring equity and justice to the youth and families we serve.

Responsibilities:

• Create and maintain client records for assigned program according to the Health Insurance Portability and Accountability Act (HIPAA), Community Care Licensing (CCL), requirements, and Seneca regulations.
• Monitor and track required county health plan documentation, ensuring accurate completion according to established programmatic, county, and state guidelines.
• Communicate with treatment teams regarding corrections or necessary changes on documentation.
• Input, complete, and review billing and payment invoices using internal and external Electronic Health Record (EHR) systems for assigned program(s) and submitting reports to the Accounting Department in a timely manner.
• Ensure appropriate and timely distribution of Incident Reports.
• Investigate and resolve billing inaccuracies and billing related issues. Ensure timely submission of invoices to appropriate department(s).
• Process Record Requests in compliance with HIPAA rules and Seneca policies and procedures.
• Prepare charts for audits and accreditation surveys.
• Answer department phones, maintain purchase orders, and process mail for the program.

Qualifications:

Required

• Education/experience requirements:
  • Bachelor’s degree OR
  • Associate degree and 1 year of applicable work experience OR
  • High school diploma and 2 years of applicable work experience.
  • Applicable work experience includes any administrative position (paid or unpaid) requiring frequent data entry, ability to prioritize multiple projects within strict deadlines, and coordination with multiple departments.
• At least 21 years of age.
• TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements.

Skills of an Ideal Candidate

• Previous experience in comparable position is preferred.
• Demonstrated proficiency with Microsoft Office suite, Zoom, and a variety of technology platforms.
• Ability to compile and track documents according to strict guidelines and regulations.
• Excellent organizational, problem solving, and time management skills.
• Capacity to engage and develop rapport with youth, families, and community partners from a wide variety of racial, ethnic, and socioeconomic backgrounds.

Schedule:

• Full time - Hybrid 3 days onsite and 2 days remote
• Schedule:
• Monday to Friday: 9:00 AM - 5:30 PM
• Hybrid position requiring 3 days onsite and 2 days remote; new hires start with full onsite training and gradually transition to remote work as they gain confidence in the role.
• 5 weeks of paid time off, 11 paid holidays
• Starting at $27.32 - $29.82 per hour
  • Actual salary is dependent on creditable experience above the minimum qualifications for the role
  • Additional compensation provided upon passing a language proficiency exam
  • Salary increases each year
• 5 weeks of Paid Time off and 11 Paid Holidays
• Medical, dental, vision, chiropractic, acupuncture, and fertility coverage
• Long-term disability, family leave, and life insurance
• 403b Retirement Plan
• Employer-paid Employee Assistance Plan
• Scholarship opportunities, ongoing training, and professional development opportunities
• Promotional opportunities across the agency in California

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.