Quality Assurance Admin Assistant

Walashek; Norfolk (VA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid holidays

Vacation

Medical insurance

Dental insurance

401(k) benefits

Job summary

Walashek Industrial & Marine, Inc. seeks a Quality Assurance Admin Assistant to support the Norfolk QA team. You will maintain QA logs, issue corrective actions, review documents, and assist in TIPs and inspections.

The role requires strong MS Office skills, Adobe proficiency, and excellent communication and time-management abilities to keep pace with deadlines in a fast-paced environment. Valid driver's license is needed.

Qualifications

• Proficient in MS Excel, Word, and PowerPoint.
• Adobe proficiency required.
• Valid driver's license.
• Excellent communication and organizational skills.
• Detail-oriented with strong time management and multitasking abilities.

Responsibilities

• Maintain all QA logs and issue corrective actions.
• Review or complete Document Change Initiation Requests.
• Audit, review and maintain controlled document lists.
• Issue internal audits and ensure responses from branches.
• Create clean Word copies of procedures, forms and work instructions.
• Translate information into usable documentation and/or spreadsheets.
• Assist in TIPs creation, tickets, call outs and file organization.
• Ensure inspection prerequisites are met prior to call outs.
• Work with various customers and QA staff as needed.
• Maintain the QMS Portal Log and support cross-department needs.

Skills

Excel

Word

PowerPoint

Adobe

Driver's license

Communication

Organization

Time management

Multitasking

Problem-solving

Tools

Microsoft Office

Adobe Acrobat

Job description

The Quality Assurance Admin Assistant is responsible for providing administrative support to the Norfolk Quality Assurance. This position reports directly to the Norfolk Quality Assurance Manager.

Essential Duties and Responsibilities:

• Maintain all QA logs
• Issue corrective actions on behalf of the Norfolk QA Manager and follow through until resolved.
• Review or complete Document Change Initiation Request.
• Audit, review and maintain all controlled document lists (i.e., List of QPs, List of Forms, etc.)
• Issue internal audits on behalf of the Norfolk QA Manager and follow through until all branches have responded.
• Create clean Word copies of procedures, forms and work instructions when requested.
• Must be able to translate information into usable documentation and /or spreadsheets
• Obtain and maintain an ECA security certificate for computer use
• Assist in all aspects of the test and inspection plans (TIPs). This will include creating a TIP (as directed), making tickets, handling call outs and organizing the associated files
• Ensure inspection prerequisites have been met prior to call outs.
• Work regularly with various customers
• Maintain the QMS Portal Log
• Work with the branch QA Inspectors, QA Supervisors and Training Representatives as needed.
• Help other departments as requested.

Required Education and Experience:

• Excellent computer skills and proficient in all Microsoft Office suite applications; specifically, Microsoft Excel, Word and Power Point
• High level of proficiency in Adobe
• Possess a valid driver's license
• Excellent communication and organizational skills
• Possess a high level of operating knowledge of all office equipment, including telephone, fax machine, scanner, computer, printer, etc.
• Attention to detail and problem-solving skills
• Excellent time management skills and the ability to prioritize work
• Must have strong work ethic, be se1f-motivated, and able to multitask
• Able to work in a fast-paced environment with ongoing deadlines

Working Conditions:

• Office environment

• We provide paid holidays, vacation, medical, dental and 401(k) benefits.

Walashek Industrial & Marine Inc. is an EEO/Disability/Vets Employer.