Quality and Regulatory Affairs Administrator

Darling Ingredients; Irving (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Darling Ingredients is seeking a Quality & Regulatory Affairs Administrative Assistant to coordinate compliance activities, manage document control, and support training programs. The role involves maintaining PCQI records and updating CGMP references while ensuring secure, accessible information management across the team.

The ideal candidate has an Associate degree, 2+ years of experience in regulatory/admin settings, and familiarity with Microsoft Office, SharePoint, and Visio.

Qualifications

• Associates degree required.
• 2+ years of experience in QA/regulatory or admin support.
• PCQI certification is a plus.
• Proficient in Microsoft Office Suite and SharePoint.

Responsibilities

• Coordinate and facilitate team meetings, compliance updates, and training sessions.
• Maintain and improve the document control system to keep records current and secure.
• Track and report findings from inspections to drive corrective actions.
• Support PCQI program management and ensure ongoing training requirements are met.
• Collaborate with leadership to update CGMPs and align policies with regulatory standards.

Skills

Regulatory compliance

Documentation management

Multitasking

Communication skills

MS Office

Education

Associates degree

Tools

Microsoft Office Suite

SharePoint

Visio

Job description

Job Description

The Quality & Regulatory Affairs Administrative Assistant is responsible for coordinating activities that support compliance with regulatory requirements and internal quality standards. This role involves managing document control, coordinating updates to policies, organizing team events and training.

Essential Duties/Responsibilities

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

• Acts as a core member of the Quality Assurance and Product Safety Team, coordinating and facilitating team meetings, compliance updates, and off-site training and team activities
• Tracks, analyzes, and reports on findings from internal, third-party, and regulatory inspections to identify compliance trends and drive corrective actions
• Administers a comprehensive compliance training program for all animal food and fertilizer facilities, covering CGMPs, quality assurance policies, and other regulatory requirements
• Administers the company's PCQI program, including managing employee certifications, maintaining qualification records, and ensuring ongoing training requirements are met
• Partners with facility PCQIs and leadership to review, revise, and implement Current Good Manufacturing Practices (CGMPs), ensuring policies reflect the latest regulatory standards and best practices
• Manages and enhances the document control system (e.g., SharePoint) for all quality and regulatory documentation, ensuring information is current, accessible, and secure
• Maintains annual training and meeting calendars for the Quality Assurance and Product Safety Team
• Other duties as assigned

Minimum Qualifications

• Associates degree
• 2+ years of experience
• Ability to manage multiple projects and deadlines simultaneously
• Successful applicants must be able to complete FSPCA Preventive Controls for Animal Food (PCQI) certification
• Proficient in Microsoft Office Suite (Word, Excel, Visio, SharePoint)

Preferred Qualifications

• Experience in food/feed safety certification programs
• Experience with learning management systems
• PCQI Certification
• General knowledge of rendering processes, animal byproducts, and/or animal food ingredient processes
• Highly organized; attention to detail; self-motivated
• Exceptional communication skills, both written and oral

About Us

We’re one of the world’s leading practitioners of circularity, transforming materials from the animal agriculture and food industries into valuable ingredients. Ingredients that nourish people, feed animals and crops, and fuel the world with renewable energy.

About The Team

Darling Ingredients is an equal opportunity employer and gives consideration to qualified applicants without regard to race, color, creed, religion, age, pregnancy, sex, sexual orientation, gender identity, national origin, genetic information, physical or mental disability, military service, protected veteran status, or any other characteristic protected by applicable federal, state and local law. Know Your Rights: If you would like more information, please click on the link and paste into your browser: https://www.eeoc.gov/poster of this job.